hey everyone i'm aliena and welcome back to my channel you folks have been asking me what
is the tool that i've been using to take those good pretty notes and the answer is
notion so for around one or two years ago i've been moving all my notes and a lot of my files
to notion for two reasons well first because it is online and it connects the documents together and
the second reason is that it just looks good and i think it would be a good idea for me to give you
a little bit of tour of what my notion workspace looks like plus a little bit of tutorial of how
i build those pages this is how the home looks like for my notion and here's the main section
so everything in this section is a separate page by itself and right now you're just seeing
the titles of those pages and the emojis that represent the pages three sections work life
and others and for work i have lifelong learning which is a page that consists of my notes for my
online courses and i have a page called my ui ux world where i put all the work documents
related to my work and then get it out there it's just my youtube project youtube planning space
my cool projects have all the random things i've worked on that didn't really turn out to be
a major thing and then learning from events are just notes i've taken from random events
now into the middle section life i have everything piano learn to sing stand up comedy i've tried to
write one little piece of stand-up comedy per week mainly in chinese though but i really want
to incorporate more humor into my channel so that's something i've been trying to work on
and menu represents pretty much what i want to cook for the week and i'm still working on it now
on to the other side others have everything legal documents i need to keep health insurance stuff an
archive is a place where i put everything that i've created but didn't ended up using now going
to the bottom section which is also the final section of my home page it's a huge calendar this
is a place where i take daily notes or build daily to-do list or kanban board and it has a cute name
it's called today is the perfect day why because i always want to move things to tomorrow and this
is a sentence that reminds myself that today is the perfect day to do whatever you want to do
and as you can see for this entire month i've only created one two five daily notes
i used to be very ocd like when it comes to those bullet journal when it comes to a calendar like
this i want to fill the calendar and it just never works out because it feels like work
and that's why i've intentionally told myself i'm only going to build a page if i feel like
using notion to plan my day for the day and it's okay to have those gaps in between days
another reason is that i have a separate calendar for my work as well so those are pretty much all
filled and let me just give you a quick peek of what's inside for every single daily notes it's
usually just a to-do list and i will just throw every random thing that comes to my mind into this
kanban board kind of to-do list so things like taking out trash having breakfast stretch and
definitely like shoot my youtube video get back to that email that i've forgotten for three weeks
and it's just so interesting when i start to throw everything in there because i realized
that there's always more housework or life work comparing to work so i have full respect for
housewives or stay-at-home daddies that take care of their baby or home or life
as a full-time job it is a full-time job it's probably more than a full-time job i hope you've
been liking my tour so far and i know not all of you have been used notion before so i will give a
quick tutorial of how i built three of my pages and show you a little bit more of what's inside
let's start from the home page to access notion please go to notion.so or use the link in the
description to create a new page on notion hit the plus sign on the left sidebar then create a title
click add icon to choose an emoji to represent this page
for now i'll choose the female astronaut emoji then click add cover to add a cover
hover over it and click change cover in order to change the cover you can select unsplash
if you don't have a cover of your own and i will search minimal and use this desert picture for now
you can always reposition it and you can drag it to the place you want it to be looks nice now now
if you want to write something simply just click the first line and then start writing but for now
i need a different style so i will delete these and then i will hit the slash sign on the keyboard
and then type in quote in this way if i paste in something here it will look like a quote and then
i will hit return twice to start a new paragraph let's hit slash sign again and then choose heading
1 for this time which is the largest font size and then i'll put in work now return and then hit the
dash sign twice this will give us a nice division look now i'll create a new page by hitting the
slash sign and then select page now i'm just going to give a title for the page so lifelong learning
and of course give it a nice icon so i'm going to look up books because it is about learning so
still typically a book now if we go back we can see that we can see this page right here and if we
click it we'll see that page of lifelong learning so this is how we create a new page on notion
and for now i'm just going to create the rest of the pages for this work category
and whenever you're ready let's hit the slash sign again and then create another heading one
and this time let's put in life hit the dash sign twice to give that nice division line
and now i'm just going to put in more pages but this time for the live category
and finally i will do the same for the final category that's named
under others so i'll create another heading one another dashed line and then another few pages
please forgive me for using a lot of dot dot to save time here now in order to move things
around let's first select where we want to move and then click that six dot drag that
to the place that we want this section to be and again things usually won't work the way you want
it to be in the first trial so sometimes we will have to select things around again
and to drag them back to where they're supposed to be just like what i'm doing here right now
and now i'm selecting everything under the others category and then using this six dot dragging it
right beside life and ta-da work life others this is how i created the second section of this page
now for the last section i'm going to hit slash again and then search up calendar this way we
can create a great calendar for this section and always hit new database because we are creating a
new calendar not using an old calendar and we can give it a title if we want to and for now i'm just
going to name it under calendar and clearly this calendar is not at the place where i want it to be
so i'm going to hover over the top left corner of calendar use that six dot drag that to the bottom
of the page so that it takes up the entire page i actually still prefer having another heading
one on top of my calendar so i'm going to add another heading one and then give it a cheesy line
today is the perfect day and then i will drag this entire sentence to the place that i want it to be
that is directly above the calendar and here we go it looks like we have the big structure already
finished for this entire homepage i'm just going to do a little bit of adjustment here and there
for the calendar if you want to change the look you can hit the three dots on the top right and
then for example you can hit layout and deselect show database title right now it just hides the
name calendar and this is the way that i prefer it to be so i'm going to save it like this and now
we're able to use the calendar so if you want to create a page for today hit the plus sign
and then we can change the name and i'm just going to change it to today's date june 16 2022
yeah this is a day when i record this video and i'm not sure when i'm able to finish editing and
publish it and you can use this daily page however you like it and i will show you how i built mine
in the later part of this video and so far we've covered everything of how i built everything on
my home page and i hope you're liking notion so far so now let's move to the second section
and the next thing i would love to show you is how i take notes by notion so i'll show you how
i build this lifelong learning page and how i take notes in these pages so here's a reminder of how
my lifelong learning page look it's pretty much just a place that i take notes for my
online courses and yeah i've been taking a lot of online courses after graduation because you
know i didn't choose the right major and yeah for example this is my ux design course that i
took from google certificate from coursera and i have very detailed notes for every single chapter
so i usually take note by using a point form and i will embed the link that i found very useful to
my note which is what i'm hovering over right now besides that i will also include something
like screenshots and sometimes videos or charts now let me show you how i created those notes
so first of all let's go back to the home page that we just created from the last step
and let's go to the lifelong learning page right now it shall be empty but we can hit return to
create a new page or write something here let's put in slash again and this time search list
then select list view and again let's hit new database because we're creating a new list
now i'm going to give a title for this list so i'm going to call it online courses and for the
rest of the pages that's named under page 1 page 2 page 3. we can open them and of course we can
always change the name of those pages for now i'm going to use the course name that i've been taking
and if you want to add a new page just hit new on the bottom of the list and then here we go it's a
new page now let's pay a little bit of attention on what's underneath the title these are the
properties that we can give to every single page of the list and we can always delete a property
or edit a property for example i'm going to hit edit property now and change this into a select
what this means is that i'm going to have a field where i can select from different options
so i'm going to name it status and then i can add a status by just typing in a status so for example
completed if i don't like the color i just click it again i hover over it click the three dots and
then change the color now for every single page in this list i will always have the status property
and i can always choose between complete versus some other options that i can set up later and
now i'm giving another property name under date so i'm going to give the date where i started
taking the course and then the date that i stopped taking the course and finished taking the course
in order to add an end date simply just click that end date right here i just turn it on so
right now i'm just going to change the date uh to reflect the actual end date and here we go
now if i'm actually taking note right now i will always open it as a page so the thing looks bigger
on the screen and because this course has a lot of chapters i'm going to add another list view
select new database and then name it course notes this list view will allow me to have one page per
chapter and now i'm just putting in the title per chapter now let's say i'm taking the first chapter
or course one i'll of course first open this page and then i will start taking notes by typing into
this page and it will automatically look like a paragraph style but we can always change it
into let's say heading one and to put a point here i'm going to hit dash and then space this
just create a nice bullet point now if you finish writing up this sentence if you hit return it will
automatically create another bullet point so just keep taking good notes hit the tab bar on your
keyboard in order to indent a bullet point and if you want to paste in a link simply just copy
it from somewhere else and then paste it here you can select create bookmark to make it look nice
now you can have a preview of what this link is about if you want to embed an image my suggestion
is to take a screenshot and then pasting the screenshot directly to here in a notion you can
always adjust the size of your screenshot it will look pretty nice on the white background if you
want to paste in a video you can also click embed video in that way the video will directly show on
this page and here we go this is my video of how to become a ux designer and get your first job
and fun fact you can also skip the ad by embedding the video into notion
that covers the most important things we need to know when it comes to taking notes and finally
if you want to share the notes just click share on the top right you can share it to website and
copy the link to your friend or people who need to view this or you can just add their email to here
so that it doesn't have to be shared on the website and now i will show you how i use notion
to manage my time my projects so here's another page where i use to manage my youtube channel
it's pretty much a place to document my ideas and also to just take notes and write scripts putting
random inspirations and details for every single one of my video you can use the same idea for any
of the project that you've been working on it of course doesn't have to be a youtube project it
can be a design project and here's how i built it let's go back to the home that we just built and
then go to the page name under myui ux world and then let's hit enter to create an empty new page
hit slash and then search for boardview please click new database you can give the boardview a
title based on the projects you are working on if you want to delete any of the card hover over it
select the three dots button and then click delete you can also hide any card without a status
now we can change the name of each column for now i'm going to change them to
names that are related to my ui ux design process such as ideation wireframing prototyping etc
now if we need to create a new card we simply hit plus new we can create this card under any of the
column and now i'm just going to give a lot of name to the projects that i've been working on
and let's say if i finished the ideation stage of a project i can always drag it to another stage
another thing that you shall explore is hover over board view and then click add view then select
gallery and then click done so what this does is that it gives an entire different view
of this entire field so now we have the three projects that i created under three big cards
and if you have information in it you can see the information within those cards using this view
you can also drag the gallery view in front of the broad view to make
it the primary view of this entire field now let's hit add view again and let's try out
the list view click list and then hit done it just created a list of all the projects that we've put
into the field now we have the gallery view the board view and then one more that is the list view
right here so let's say if we think the page is not wide enough then we can hit the three dots
on the top right and then hit foot width now we've just put more cards into the single view and the
page becomes wider let's apply a similar idea to the calendar we've created for our home page
for this calendar here let's click the date that we have for today and then open the page as a full
page and then hit create a template let's open it as a page again let's go to the body section hit
slash and then find another board view once you find the board view hit that and then let's select
create new database we can give our kanban board a name and because i'm creating a template for the
daily to-do list i will just name it under to-do list i don't need those cards for now so i'm just
going to delete all the cards that they've created for me hit the three dots and then select delete
we can always drag these columns and hide any of the column that we don't want to see for now i'm
going to hide no status now for the property of this page i don't think i need the tax one
so i'm going to delete that property and we can also rename this template to anything that we
want it to be and now if we go back and back again to the page for today we will see the to-do list
template and we can hit on that to directly create a to-do list and now we don't have to adjust
things around to make it the way that we want it to be now we can just add new cars and then put
in whatever we need to do for today we can also click any of the car to open it up as a new page
and then take notes in it we can also drag cards around to indicate different status of these tasks
just like this and now if we go back to the original calendar if we add a new page to a
different date we can also use the to-do list that we created before so the template that we
created can be used across every single page in this calendar and there's a lot more notion that
you can do just use your creativity and i'd also like to thank notion for sponsoring today's video
again notion is free to use so feel free to try it out using the link in the description below and
let me know what you want to see from my channel in the future have fun and have a great day
the camera is too far to reach this time so i'm just gonna walk here and then see you next time