- Hey it's Jamin, and in today's TeamGantt Tip,
we're looking at different project views.
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Gantt charts have always been a favorite tool for planners,
but we know not everyone is a big Gantt chart fan.
That's why TeamGantt has plenty of different project views
to make it easier for your whole team to stay on track
with the project in one single tool,
and to make it easier for you
not to have to chase down updates from multiple tools
just to keep up-to-date on the project status.
Let's take a look at the views
that you and your team have available
and how you can use them
to effectively deliver awesome work, on time, and on budget.
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Every project runs on a schedule,
whether you do work in sprints or use a waterfall approach
to knock out tasks, the Gantt chart enables you
to map out a project plan and adjust tasks
and timing quickly with drag and drop scheduling.
Gantt View also utilizes some unique features
to help build your project timeline.
Here are a few.
Dependencies are represented by a line between tasks.
They help you to identify dependent tasks on the plan,
so work gets done in the right order.
Milestones are represented by diamonds.
They're used to track important meetings,
deadlines, approvals, and deliverables.
Sub-groups are represented by bolded headers and gray bars.
These help to make your plan super skimmable
by keeping your tasks organized
and they help to build your plan out more quickly
when you duplicate whole task groups
that contain repeating tasks.
The Gantt chart is the best way
to see your projects' big picture at a glance.
This comes in handy for planning
as well as for communicating the plan
to your team and stakeholders.
After all, everyone should understand
how their work fits into the project as a whole
so they know what happens if they're late
and how it impacts the overall project timeline.
Another feature of Gantt View is workloads.
Overloading your team leads to burnout
and ultimately puts project deadlines at risk.
Being able to see workloads in Gantt View,
empowers you to make smart decisions
about project schedules and assignments
so that your team stays productive without being overworked.
To see workloads, simply open the View Availability tab
at the bottom of your Gantt chart.
This shows you a heat map of your team's workload.
From here, you can see who's busy when,
and who's got room to take on new tasks
across all your projects.
Estimated versus actual hours
helps you track actual progress against your original plan.
This is another great feature in Gantt View,
but it's only available if you're on the Advanced Plan.
If you are, and you use hourly estimation and time tracking,
then you can spot potential overages or delays
with our hourly progress versus task progress feature.
The striped line at the center of each task bar indicates
how your budgeted hours compare to the actual timeline
or progress that's been tracked on a task.
If the striped line is green, you're on the right track,
actual time has not exceeded the estimated hours
for that task or group.
If the striped line is red,
you've gone over the budgeted hours.
Actual time tracked has exceeded the estimated hours
for that task or group.
Also, if the striped bar
is shorter than the progress indicated on a task or group,
the time tracked for this group is pacing well
and is not in danger of exceeding the estimated hours.
If the striped bar
is longer than the progress indicated on a task or group,
this task or group is at risk of overage.
This means that the percentage of tracked
versus estimated hours is higher than the percentage
of progress that's been made on the task or group to date.
Be sure to investigate why this is happening.
It'll help you plan better next time around.
Another great feature of Gantt View is baselines.
If you've ever planned a project,
fallen behind and wondered, "How did we get off track?"
Then baselines is for you.
A baseline is a quick snapshot of the project
at a given point in time.
And it's perfect for assessing what went well
and what didn't in project postmortems or retrospectives.
You can use baselines to compare
your original timeline projections
with the actual timeline of the project.
This helps determine which tasks were delivered on time
or ahead of schedule and which ones got delayed
so you can improve your planning accuracy
in the next time around.
Gantt View is the best way
to see your projects' big picture at a glance.
It comes in handy for planning as well as communicating
the plan to your team and stakeholders.
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Although Gantt View is powerful and packed with features,
some users may want a more streamlined view of their work.
List View is designed for folks
who want a clean and simple view of the project
without having to navigate a Gantt chart.
You can still drag and drop tasks to rearrange the order,
update progress, track time, or collaborate on tasks easily
from the List View.
This easy to read option is especially great for meetings
and project review, and is the only view
that displays start and end date columns for each task.
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Calendar View is a great way to identify potential conflicts
and bottlenecks in a way that everyone's familiar with.
Use it if you wanna spot project collisions
before they become an issue.
Calendar View lets you see how tasks stack up over time
so you can resolve project conflicts more easily.
You can open up multiple projects at a time,
then switch to Calendar View
to see where things get too crunchy for your team.
You can also view personal task assignments
in Calendar View from My Tasks.
This is especially helpful for team members
who wanna keep an eye on their workload.
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Project boards are the newest feature
in the TeamGantt family and we couldn't be more excited.
We found that team members love Kanban boards
because it's easy to see what they need to work on
and pull ready tasks from the backlog.
In TeamGantt's Board View, they can move tasks
across columns as they progress
and organize personal assignments
with their own custom board.
And project managers love bringing everyone together
in one tool, and knowing the Gantt chart
can be automatically updated when team members update
their tasks in Board View.
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My Tasks is the view for ultimate focus.
It makes it easy to focus on your daily tasks
across the project without other people's assignments
cluttering up your view.
Think of it as your own personal dashboard.
It's a perfect view for getting new team members on board
and managing the project all in a single tool.
Team members can still comment on tasks,
update their progress, and track time directly
from the My Tasks dashboard.
And they can see what's coming down the pipeline
with Calendar, List, and Gantt View options available.
TeamGantt makes it easy to create, track and collaborate
on all your projects so nothing slips through the cracks.
You get all the features you need
to ensure projects finish on time and under budget,
from drag and drop simplicity and team collaboration
to customizable views and workload management.
Best of all, it's wrapped in a simple
and intuitive interface your whole team will love.
To learn more about how TeamGantt
can help you plan and manage your projects,
go to teamgantt.com/support.
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