David Maldow: Hi, I'm David Maldow. And today I
want to give you a quick look at the whiteboard
function in Zoom and MS Teams. Before we start, I
really only have one tip when it comes to these
virtual whiteboards. And that's Don't be afraid of
them, go ahead and use them. I think that people
often think, Oh, this is an advanced feature, I
shouldn't use it. Or if they bring it up, it'll
just annoy the other people in the meeting people
will be like, just explaining with your words, why
you got to bring this thing up. The thing is, it
really is helpful. Whenever people do use them. I
see a lot of relief in meetings, I see people
saying, Oh, now I get it, or Oh, that was so much
easier to explain. I think it's a very underused
feature. So don't be afraid to use your
whiteboards. So let's see how they work. I'm
actually in a Zoom meeting right now. So we wiggle
my mouse around. So my toolbar comes up. And we
select where are we here share screen. And one of
our options is whiteboard. So this is our
whiteboard. So as you can see, we have two
toolbars. Here's our main toolbar. If I wanted to
stop the share our shared toolbar, and here is the
whiteboard toolbar. And there's not a whole lot of
buttons honestly, you can start a zoom meeting
with yourself and figure this out in a few
minutes. But while we're here, let's go through
some of them. So we have text, create a text box.
In case my handwriting isn't so good. Draw if you
mouse over draw, you see we have different shaped
lines. thicker line could make an arrow boxes,
less transparent boxes. All the expects to see you
all the things you expect to see under draw. We
have a few stamps, want to show my love, I can put
some hearts on the screen. A spotlight, oh, I want
to show you what I'm pointing at without drawing.
Obviously, the Select tool lets you grab things
that are already drawn and move them around. And
the eraser lets you have a phrase some things. The
Format button changes your color your line with
your font. And other than that there's undo redo,
clear the whole board and save button. Not a lot
to it. Again, the biggest thing I think is just
not being afraid to use it. Oh, and one final
thing before we move on. This might not be obvious
because I'm in this meeting alone. But this is a
collaborative whiteboard. If other people are in
the meeting, we could all be drawing together. So
let's jump out to zoom and check out Microsoft
team's whiteboard. Okay, here we are in MS teams.
While we're here, a little quirk, you'll notice my
logos reversed. Microsoft Teams mirrors your view,
it makes it a mirror. So if I wanted to use this
to fix my hair, when I lift up my right hand, it
looks like I'm looking in a mirror. But it flips
it back the other way. So if I was in a meeting
with other people, they would see my logo
correctly. But this video is about whiteboard. So
let's check it out. Similar to zoom, it's under
the share content button, we have our different
options, including Microsoft whiteboard. Okay, so
right away, we have our toolbar at the top. Looks
like we have some pens, we could draw a few
different colors here. This is pretty cool. It's a
little bit of a psychedelic thing going on, there
are a highlighter. And I guess this must be our
eraser, a text tool again, for those of us with
bad, bad handwriting. And you'll notice some
things are a little different than they are in
Zoom Zoom had a separate button to change the
color of everything here for our text tool, we can
change it within the text tool. Another thing
that's different is this tool, sticky notes. You
choose your color, and you drop a sticky note on
the board, which then you can of course, resize
and move around. A lot of teams like to plan and
plan their activities with sticky notes. So this
is a very helpful tool, a familiar way to work. We
also have our different shapes. Making a mess
here. Make a triangle. Again, you can change the
color. I also like that the entire canvas is
movable. And I'm zooming with my mouse real. It
looks like I can kind of have a really big
workspace. I'm not trying to make this a complete
comprehensive evaluation of every feature. I'm
just trying to show you the highlights. But again,
it looks like we got most of it, open this
yourself and play around with it before your next
meeting. During the meeting. You don't want to be
learning how to use the tool, take a few minutes,
learn the buttons and then have a really great
interactive session. One last button I didn't look
at here. This one lets you add an image from your
computer. So you can put an actual picture from
your from your computer files here. And finally in
the settings here we see you can turn off the
ability for other participants to edit and there's
a way to export your images. So that's a very
quick look at virtual whiteboards and zoom in MS
teams. I hope you found this is helpful and I hope
you've seen that it's nothing to be scared of open
them up and start using them to collaborate.
Thanks