There are a ton of free and paid to-do list apps out there, but if you’re wondering
which one is right for you, don’t worry I’ve got ya covered.
These are the best to-do list apps of 2023.
Hey friends!
I’m Tasia Custode and welcome back to my YouTube Channel where I share tech tips and
app reviews.
I’ve tested a bunch of to-do list apps for you and looked at the reviews, and paid special
attention to their ease of use and features.
So, I’ve narrowed it down to a top 8.
Come on, let’s go!
Alright, we’re going to run through these apps in alphabetical order, and keep in mind
as we go through this list: some of these apps are free and some are paid.
New to the best to-do list app roundup this year is Akiflow.
Think of Akiflow like your ultimate time-blocking tool.
Akiflow allows you to consolidate all of your tools and apps in one place.
So you can bring in tasks from Gmail, Trello, Google Meet, Google Calendar, Notion, Asana,
Todoist, and more.
This is really handy if you or your team use more than one tool, you can now bring in those
individual tasks and take care of them in one central place.
Akiflow easily allows for calendar time-blocking, you can share your availability, and you can
set daily rituals to help make your day-planning easier.
Plus, they have a built-in focus mode to help you focus on the task at hand.
Now, all of this doesn’t come cheap - Akiflow has a free trial, but after that, it’s $15
a month, which is pretty steep.
Number 2 on my alphabetical list is Amazing Marvin.
This app allows you to completely customize your to-do list experience.
Their whole purpose is for you to find a workflow that is best for you.
And your workflow might be different than my workflow, and they have really leaned into
that, by incorporating principles from behavioral psychology to help you stay on track.
You can choose from workflow templates, all based on different productivity methods.
And of course, you can import and set up your already existing apps and tools like todoist,
tickitck, 2do, and so on.
You can also create nested categories and projects, set deadlines, assign tasks and
to-do’s, add recurring tasks, set goals, track time, plan your week, add notes, send
emails to Marvin to create tasks, and so much more.
It’s wild everything you can do.
Or, I guess you could say, it’s Amazing.
Get it?
So, yes, Amazing Marvin is a to-do list app, but it’s also a pretty robust productivity
app in general.
They’ve got a 30-day free trial, and then you can either pay $8 per month or you can
pay a one-time fee of $300 and have access to Marvin for life.
So definitely try it before you buy it and see if it makes sense for you.
Let’s move on to any.do.
This app combines a calendar and to-do list in one.
With any do, you can connect your calendar to the app in order to get a snapshot of your
calendar events and your to-do’s for the day.
Plus, it works seamlessly across your devices with its mobile and desktop apps.
You can make lists in any do and check things off as you complete your tasks, or you can
share your lists as well, which is handy.
The best part is that any.do is completely free.
You can upgrade to the premium version, say if you want advanced reminders or custom themes,
but honestly, the free version is so great and simple with an easy-to-use interface.
Alright, we are moving on to one of my favorite to-do list apps: Google Tasks.
I’ve talked about Google Tasks in depth before, so I’ll link to those videos here
and in the description below if you want more than just a quick overview.
If you live in Gmail and Google workspace like I do, then look no further than Google
Tasks.
Google tasks is a free, simplistic task manager that is found within your suite of Google
Apps.
So, there is a mobile app for Google Tasks, but there is no dedicated web app - instead,
Tasks is found within your suite of Google Apps, in the side panel on the right-hand
side of your Gmail or Drive or calendar.
It is linked to your Google account.
You can easily create lists, and add and organize tasks, and these lists and tasks will be synced
across web and mobile.
Plus, if you have more than one google account, you can easily toggle between them in the
Google Tasks mobile app.
Alright, next up on my list of top to-do list apps is Microsoft To-Do.
This is a classic app, that’s much loved by its user base.
Microsoft bought Wunderlist back in 2015 and then built out Microsoft to-do as a replacement
app.
While it doesn’t have all of the bells and whistles that Wunderlist had, it’s really
simple to use.
If you have a Microsoft account, you can sync up with your other Microsoft apps.
With Microsoft To-do you can change themes, create your to-do lists, share those lists
with others, and create recurring tasks.
The best part?
You know it’s coming.
Microsoft to-do is also completely free!
Another great to-do list app is Routine.
So, Routine is not only a souped up calendar app, but it’s a great place to centralize
all of your tasks.
Routine is, what can I say, a pretty app.
And by that I mean, both the user interface and design are superb.
So, Routine combines your calendar, tasks, and notes into a well-laid-out and organized
central spot.
Routine is kind of like a cross between Akiflow and Sunsama, but I really like the interface
of Routine.
It even has a natural-language-based console where you can input commands in a fraction
of the time.
Yes, please, AI integration.
But if you have Fantastical, as an example, which is an app I featured in my best free
mac apps of 2023 video, you may be familiar with using natural language prompts.
So that’s what you’re doing here with Routine.
So basically, the console lets you quickly create tasks and events with a simple prompt,
and those will be automatically added to your calendar for you, without you having to manually
add the event or task to your calendar or manually block out time for that.
But it also lets you schedule and re-schedule tasks this same way.
Currently, in order to access Routine, you will request access to their free tier.
They are working on a paid professional tier, but that’s not available at least as of
the recording of this video.
Alright, next on the list is TickTick.
I love this app so much it actually made a few of my lists before, so I’ve linked to
those videos below as well.
TickTick is a powerful, yet easy-to-use task manager.
TickTick works across platforms, so you can stay organized from mobile to web.
My favorite part about TickTick, besides the awesome name of course, is the ability to
add tasks quickly via keyboard shortcuts.
So, command, shift, A or control shift a on windows will allow you to quickly add a task
from any screen.
You can also share your tasks with others.
Like I said, TickTick is completely free.
And now we’ve come to the part of the video where I kindly ask that if you like this video,
remember to give it a like and hit the subscribe button for more content like this.
And now, back to the list!
I wouldn’t be able to put together a best to-do app list for 2023 without mentioning
Todoist.
A solid one indeed.
Todoist remains one of the best-rated to-do list apps on the market for a number of reasons.
It has a great user interface, and is easy to use, and it works offline.
You can quickly add tasks, recurring due dates, and create sections and subtasks.
Plus, you can also set priority levels for your tasks, highlighting the most important
ones you want to get through in a day.
You can delegate tasks to team members, as well as customize your own task views through
themes and different boards.
Of course, Todoist connects with your email and calendars as well.
There is a free version, where you can create up to 5 projects, and have 5 collaborators
per project, but you don’t get custom themes or backups with that.
It is a good place to start though so you can get an idea if you like the UI and the
overall function of the app.
The pricing tiers go up from there, between $3 to $5 per month for pro and business users,
which is really affordable.
Phew, we made it.
Remember there are links to all these apps below as well as additional video content.
You know I’ve got you.
So, those are my picks for the best to-do list apps for 2023.
Now I want to hear from you!
What are your favorite to-do list apps and why?
Let everyone know in the comments below!
As always, thank you for watching.
If you liked this video, I want to know!
Give it a like, a share, or leave that comment below!
You can click here to subscribe to my Channel and here for more content like this.
Do it, what’s one more video?
See ya next time.