welcome back everyone my name is joel feld and today let's discuss more with contacts
and specifically in regards to making labels
address labels or just address lists in general let's do it
you may have been in the position where you wanted to print a whole bunch of mailing
labels or address books envelopes a list of all of your contacts whatever it may be
maybe you're doing holiday letters maybe you're doing a wedding and you want to print off all of
them and not handwrite everything i'm going to show you a really easy way that's intertwined
into your mac into the contacts that allows us to print off all of your mailing labels
ridiculously easy let's go ahead and open up contacts and we're going to continue with
the samson family so i have these five contacts here and if i had 100 contacts 500 contacts the
choices are the same it's no different depending on the amount of contacts that you have so what
we're going to do is we're going to select all of these contacts click on the first one
hold down shift click on the last one and that selects everything in between
or i could also go up to edit and choose select all and that would select all of my contacts
after i do that i'm going to go to file and choose print now even though i'm not printing them right
now i can still save it as a pdf so i can do it later in this print option across the top we have
our printer our presets copies but underneath here we want to make sure it's selected to contacts
and then we have three choices mailing labels envelopes and lists let's start with list actually
a list will give you a nice just list print out of all of the information kind of like a spreadsheet
of all of your contacts you can choose the paper size that you're going to print to
then you can choose all of these different choices of what can show up in this list
phone email if i want the address i can click that department nickname photo birthday all of that and
it will all be nice and neat into this list view for you and i would say that it does grow pretty
quickly the amount of things that you put in there but needless to say you have the option to create
a list the next option i would look at is mailing labels so under mailing labels we have two choices
layout and label so first we have to figure out what labels we're buying the most common ones are
avery you have lots and lots of model numbers here i will say the most common ones are 8160s
there's 30 on a page and then also 5160s 5160 those are also 30 on a page those are the two
most common if you don't know though you have all of the model numbers here for reference and
you can go ahead and print them now i only have five here and i want to fill up the sheets so
that you can see what it looks like so here's what we're going to do we're just going to select all
of the contacts here we're going to copy and paste so that there is 30 that we can see on a page
that's okay if they're all duplicates so let's go file print okay so now we can see a much better uh
guide of what it actually looks like because as i go through these you know 51.65 that's definitely
not doing it 5262 looks like it's seven rows with two columns so again 8160s and 5160s are
primarily the most common for you so let's go back to ad-160s there's a little zoom slider that i can
use over here on the left hand side and i can zoom in to see the address of where everything is at
and i can zoom in a little bit closer and then that's pretty much it for the layout you're
you're defining what the layout is for these labels the next option next to it is label
and this gives you the option to choose all right addresses what are we doing a home address a work
address we don't want to do all addresses because otherwise if they have a work address in there a
home address a cabinet address a vacation address it's going to do all of them so i would define
what address you're actually printing for each person and then you can say print in alphabetical
order or by postal code do you want to print the company on there the country the region all of
that you can choose you can choose the color of the font so if i didn't want black i could pull
up the color picker and we could do you know red for example and there is a weird little bug that
i found in big sur where as i make changes here inside it actually doesn't automatically reflect
in the viewer here until i zoom in and zoom out it's really weird and it's very annoying
but it works the other last two options i have an option to set an image and a font so let's
go back to black here just because we don't need crazy colors uh an image is kind of nice maybe
they're for holiday cards let's do uh holiday let's do holiday bells why not we'll do a little
image here i like this one here we'll just drag that to the desktop we're going to minimize this
we're going to set the image we'll navigate to the desktop and we'll select that image click ok
and now i have this little tiny picture next to the name so how cool is that maybe it's wedding
maybe these are wedding announcements so let's do wedding couple couple silhouettes here we go
and we wanted images let's just say this one so we can drag this to our desktop
we'll minimize this we'll set the image go to our desktop and we'll choose that
choose okay we'll do the little slider and there we go it's refreshed now here's a little quick tip
notice how it's got the little square there because we pulled this image off the internet
if we open this up inside of preview we can actually turn this into what's called a png file
so i can go to markup we can go to the instant alpha tool and i can select here press delete
and it's going to convert this image and now if i go back and save this file save will quit
out of here if we go back and reset it because notice notice the little box here if we set this
go back to the desktop choose that file one last time refresh this voila just like that
we've gotten rid of that big square there because we took it out we made it transparent so side tip
there i like it so cool you can add an image if you don't want an image then don't put one there
that's cool too and then also you have the option to do a font and this is where you
can go through your font selections and again scroll in and it's really really annoying bug
that you have to keep on changing the uh the zoom here in order for those changes to take effect
uh that did not happen with my previous operating systems but as we go through here we can choose
this and there we go i actually like the uh let's go back to this one here
and it looks very wedding-ish and there we go so now i have my labels i have my labels created if
i don't have a printer right now i do have this option down here for pdf and say save as pdf
that way i can create all of this so we'll do a wedding labels we'll save it to the desktop
and do save so now i have this pdf that has all my wedding labels and all i have to do
buy the labels and print them so really really helpful saves you a lot of time it does give you
a lot of options to actually customize and it definitely saves the work now you may be asking
what if you don't have a full sheet of labels for me i'll usually just print off and fill a bunch
in there or you can always go out to avery's website or do a google search for let's say
8160 templates and you can actually go out to avery's website and get these templates for you
and then we can choose okay what kind of file do you want do you want a microsoft word photoshop
illustrator i'm going to do pages because that's the i like pages a lot and we're just gonna
continue as guest um something at something.com no i don't want to receive anything we'll download
yes we want to download so now it automatically downloaded that template for me we'll continue
and here is that same exact template where i do have a lot more control and if i only have
a handful of labels i could manually enter them here match it up where those labels are
at on the sheet and then print it so lots of options but for the majority of all of your
your labels doing it directly out of contacts huge time saver and it's it's pretty easy also
so thank you so much for watching i hope you learned something i hope you enjoyed it
if you did hit that subscribe button tap that little bell and we'll see you next time