Hey you!
Welcome back to Module 5 of Supercharge Your Productivity.
In lesson 1, we’ll be covering why you should use Google Drive.
I use Google Drive to organize my business files, and to keep everything in order.
You automatically get one for free with up to 15 GB of storage when you sign up for a
personal Gmail account, or, you can pay $5 per month per user for G Suite, where you
get a business e-mail through Gmail and 30 GB of storage.
If needed, you can pay even more and get unlimited storage.
I have included a link below if you are interested in signing up for a business account (https://gsuite.google.com/pricing.html).
The main advantage of using Google Drive, as you can imagine, is that all your files
are available online from any computer, which is ideal for when you are running a location
independent online business.
However, it’s easy to just create new documents and digital files, and not have any particular
system in place to maintain everything sorted.
This adds a layer of stress, since the documents you need are never on hand and end up easily
piling up.
By creating and sticking to a routine with particular folders and locations, which takes
just a few minutes to put in put into practice, you will never have to sort through multiple
documents on end to find what you are looking for.
So if you do not have a G-mail, I want you to create one right now.
If you do have one, access your Google Drive and start playing around with it.
I’ll see you in the next lesson.
Hey there!
Welcome back to Module 5 of Supercharge Your Productivity.
Lesson 2 is a tech training on how I organize my files with Google Drive.
That’s exactly why you now see my screen instead of a presentation.
In my Google Drive, I have three folders:
1.
Education, where I store everything related to online or even in person courses I took,
such as notes, screenshots and assignments, as well as PDFs or e-books that I can use
to further my learning and education.
Within the Education folder, I have folders dedicated to each course, and depending on
the amount of files I have, such as for Femtrepreneur’s course Launch Your Signature Course, I divide
them into even more specific folders.
2.
Personal, which as the name denotes, is where I store all of my personal files, such as
resumes, investments, coaching, and fun things.
3.
And finally, Yes To Tech, which is where I house everything related to my business, and
what we will be focusing on today since we are talking about how to organize your files,
specifically your business ones, with Google Drive.
When we open this folder up, you can see that right now there are six other folders within
it.
Sometimes this number varies, since I like to keep the things that I am currently working
on at the least amount of clicks away.
The folders that are always in this first subsection are:
Blog: which is where I house all of my blog posts, and where I brainstorm future blog
post ideas.
This way, I have the blog post’s script even when it has not yet been published, and
have easy access to it after it has gone live.
Since I write a blog post a week, it’s important that this folder is front and center.
Images: is where I store my logos in different sizes and colors, as well as stock images
related to my business that I downloaded in free stock image sites online.
Supercharge Your Productivity: which is this exact course bundle.
Here I keep the course outline, all of the video scripts, PowerPoint presentations, recorded
videos, sales page copy, as well as all the checklists, workbooks and cheatsheets that
come with each module.
To Do: is where I keep my master to do list of everything that needs to be accomplished
for each long-term project.
And Zero To Wix: which is my upcoming signature course, and is definitely the biggest folder
out of them all.
It also has many subsections within it, so let’s dig in one by one:
About: where I keep my copystalking spreadsheets and files describing the course.
Content Upgrades: which is a listing of all of the opt-in incentive PDFs I offer.
E-mail Sequence: where I have access to the script of my welcome e-mail sequence.
Free E-Mail Course: where I keep the script to my free 5-day e-mail course, as well as
the sales copy, and promotional captions and images.
List Building: which is where I add upcoming or current activities I am working on to grow
my e-mail list, such as challenges, giveaways, guest posts, and posting about my offers and
events in Facebook groups.
Some of these folders are empty, or even just house ideas, but they are great motivators
for things I want to create for my business in the future.
Pricing: which is where I map out my offering’s prices and returns, mostly on Excel, with
pre-sales, early bird pricing and the actual sales price.
Sales Page: where I plan and write the copy for my sales page.
And finally YouTube: where I keep everything related to video, either on YouTube or Facebook
Live, with idea creation, scripts, the videos themselves, and promotional images.
The folder that was within the Yes To Tech main business folder that is temporary is
the Webinars folder, and it appears whenever I am working on a webinar, such as the Ultimate
Productivity Boost free workshop.
In this folder I house the PowerPoint presentations, promotional images and captions, workbooks,
and the exact webinar script, for each webinar that I create.
So this is the exact structure I use on Google Drive to store and organize my business files.
We literally just went behind the scenes folder by folder, and this structure is both effective
and successful to keep everything in its exact place in a way that is super organized and
easy to find.
Now that you know how to organize your business files with Google Drive, it’s time to implement
it in your own life.
To make things easier, I created the Document Organization Cheat Sheet which you can download
below and use to put all of your digital files in order so that they never pile up again.
I’ll see you in the next lesson.