Today I want to show you how you can convert your PowerPoint presentation into a PDF.
This is a great way to share your presentation with your audience without allowing them to
modify the original presentation.
It's also a great way to share your presentation on the web.
At the very end, I'll show you a bonus trick.
It's somewhat of a hidden feature that allows you to email a PDF of your presentation with
just one click.
All right, let's check this out.
Here I am in Microsoft PowerPoint and to turn this presentation into a PDF, let's go up
to the top left-hand corner and click on the file menu.
Within file, let's go down to the export option.
At the top of export, you'll see the option for PDF/XPS.
That's the one we want, so let's click on create.
This opens up a prompt where you can specify where you want to save your PDF.
Down below you can type in a file name and you can also choose the quality level.
You have standard.
This is the top level of quality, but it will also take up more space.
You also have minimum.
The quality will be a little bit worse, but it will also take up less file space.
Over on the right-hand side you'll see a button that says options.
What would life be like without options?
Let's click into there to see what we can do.
Within options at the very top I can define what slides I want to include in my PDF.
First I could just include all of my slides so the entire presentation, or here I could
select the current slide, so if I just want one slide to make up my PDF.
On the side, I also have something called selection.
With selection in my deck, I can press the control key and let's say I select slides
1, 3, and 6, well, I can choose just to include those.
I also have the option to include a custom show and down below I can select a slide range,
but with this I won't be able to skip any slides.
So if I enter 2 through 6, well, I can't skip any in between.
If I want to skip any slides, I should use the selection option.
Down below, I also have some publish options.
With slides, it'll just include the slide as a page.
I also have the option for handouts and with this I can include multiple slides on a page.
Next up we also have the notes view and this will show the slide and any associated notes.
And lastly, I can also include the outline view.
Down below, there are some additional options and you can check them on or off as you like.
PowerPoint offers many different ways to create a PDF and I'll show you two more.
You can also go to the file menu, click on save as and here under the file type you can
select PDF.
If you want to get back to all of those same options, down below you can click on more
options, then click on options again, and here you can configure what your PDF looks
like.
And yet another way, once again, let's go up to the file menu, go down to print and
here under the printer you can choose Microsoft print to PDF.
And here too you can also export as a PDF.
With all of that now out of the way, I want to show you the bonus trick that allows you
to email your presentation as a PDF with just one click.
To do this we need the quick access toolbar.
If you don't yet have that turned on, you can right click on the ribbon up above and
you can toggle on or off your quick access toolbar.
Once you see the quick access toolbar, let's right click in there and then select customize.
This opens up PowerPoint options and in the first dropdown list, let's set it to all commands
and this shows us a massive list of different commands that we can add to the quick access
toolbar and let's scroll down until we find the option that says email as PDF attachment.
Once again, I know it's a long list, it'll take a little bit to find this, but hey, at
least everything is in alphabetical order.
Once you find the option, click on the add button and you'll see it move over to the
right-hand side.
Then click on OK.
Back on the main PowerPoint screen in your quick access toolbar, you'll see that there's
now a new icon.
And when you click on that, it opens up a new email message with your presentation attached
as a PDF.
That's pretty slick, and it makes it really easy to share your presentation with others.
All right, well, you are now a PDF expert in PowerPoint.
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