Hello everyone and welcome back to another video it is Francesco here.
Welcome to Keep Productive YouTube channel if you're brand new, but if you're a regular.. Welcome back! So guys,
I'm finally back from my vacation. I was two weeks over in Cyprus with my wife Becca and her family
It was really good fun a nice bit of time off and a bit of a relaxer for me now
We're back into the routine of doing videos again
So, of course, there's none better app to start with that the one app that is making waves...
which is Microsoft Teams...
Recently Microsoft Teams announced a freer
edition of their experience taking on the likes of Slack as well as a host of other new features now, I
collaborated today with Matt from Collaboration Coach. Matt makes awesome videos about SharePoint Microsoft to do and especially
Microsoft Teams over on YouTube now
I will include Matt
YouTube channel in description below because I think it's a great resource if you're a lover of Microsoft products and you want to go into
a bit more detail including lengths of Office 365
Now today Matt will take you through
Literally the beginning of Microsoft teams to some of the more advanced elements like video sharing functions
and he will go from anything through channel creation all the way to messaging and how to get started at that and
Talk a little bit about why he likes experience as well
So hopefully this video will give you a nice outline to Microsoft teams and something to go away and explore even further
I'll include Matt's pulling this on works of teams as well as Tony snaps to this video so you can skip ahead of us and
Feature that you might like and in the guys aren't that's all from me today
I'm gonna pass it over to Matt if you change to him, but when I heard you guys left I'm into Microsoft teams
Hello everybody, my name is Matt and in this video, I'm going to give you an overview of Microsoft teams
Teams is Microsoft's
Collaboration app and you can use it for having conversations with your group sharing files and also doing calls and video conferencing
themes is available on Windows Mac OS iOS and Android and
The look and feel across each device is pretty similar
nice and easy to pick up and use
So the UI to teams is pretty straightforward on the far left. You've got the navigation then to the right of that
You have the list of teams. You're a member of and to the right of that
You have all the activity that goes on within them and then at the top there
You've got the command box that you can use to type key word commands to do shortcuts
so we're looking at the windows version of the app and
I'm going to start here on the left hand side on the team's button
And when I click on that you can see a list of teams down here
And if I expand any of these teams, you're going to see a list of channels
So for any team, you get the general channel
When you create it, and then you can add your own so we've got engineering manufacturing
research and development
they're all new channels that have been added by the team and the channel just divides up the activity so you can have
Special interests or collaborating together under the same channel?
Now, let's take a look at what you can do inside a channel. So I've got this research and development one here
And when I click in you can see the first thing we see is the conversations page
So if I scroll up and down here, you can see there's a lots of conversations going on people have been sharing PowerPoint presentations
Images and so on and generally discussing things you can easily reply to an existing conversation
you can bookmark and
Give a conversation a thumbs up and you can start your own from here
and
at the bottom of your
conversation window you've got options to
format
The conversation you can attach files to it so you can go and browse your onedrive and other teams and channels to pick up
New files you've got emojis
gifts and
stickers you can even start a
Call or a video conference from within the conversation if you come down to the meet now button
Which is this little camera icon here when I hit meet now, it asks me to name my meeting. So I'll just call this
Team meeting and then when I press meet now, it starts out the meeting
So you can see here that Alex is the only one in the call
But I can go over to the right-hand side here and pick any one. I like from this list and
Also search for others to add them to my call. So if I just press on Meghan here, it's gonna call Meghan up
And then she joins the call and away we go
As well as adding people share our desktops
So we can share the desktop all the windows the apps
We've got open we can add in files and apps as well if there's meeting related apps that teams will
Integrate with and we'll look at apps in a bit more detail later on. You can also record the meeting
so recording the meeting will actually store the video somewhere where everybody in the team can see it and
There's no need for you to manage where that video file goes to it. Just gets uploaded into
Microsoft stream and
available to everyone
You can also keep meeting notes up here. So when I click on this icon we can now add notes
Of course we can have conversations so we can discuss the meeting
So when the meeting is complete and all the recipients have hung up
Will be returned to our channel. The meeting itself is recorded in the conversation so you can see this is when the team meeting started
You can track what was actually said
During the meeting
so all the comments that were made you can see the notes so you can go notes in full-screen and
If you notice at the top here, we've got a new tab that wasn't there before called meeting notes
It just adds that in automatically for you. And the other thing it does is give you access to the recording
so if we go back to the conversation
You can see this is the entry for my meeting. So this is when it started this is when it ended and
This is access to the video
So I just need to click on and it will play back everything that happened in my video for me
So that's conversations, so now I want to draw your attention to this error at the top of the window here and
These are what's called the tabs so you can move between each of them as I've already shown you
To get different features within the channel
So there is also a files tab and from files you can share documents and work on them together
So we've got new and upload buttons here and we've got our list of files so we can create new ones
Straight out of team so we can do Word Excel and PowerPoint just the office documents here, unfortunately
And we can create new folders and then we can upload documents from our machine
So in the documents themselves if I select one you'll notice the navigation changes and I can open this
PowerPoint presentation and it asked me where I'd like to open it so I can open it in teams in
Right inside the app and then PowerPoint in line in the browser or if you have PowerPoint installed on the device
You're using you can use PowerPoint. So I'm just going to choose teams for now and what you'll see is that
Teams can replicate to quite a lot of detail the the word or PowerPoint or Excel experiences
So when this loads up you'll see that we can do most of the editing that you'll find particularly in the browser version of PowerPoint
So we've got tabs along the top here. We've got our slides here and we can make changes
So we've also got the ability to start a conversation
So if you are say co-authoring this PowerPoint presentation
Was somebody else or perhaps you needed someone to go through it and just review it for you?
You could start a conversation and that conversation is persistent
So every time you open up that slide deck you'd see the conversation there in line on the right-hand side
Another important part of teams is the sharing so I'm just gonna close this presentation down
I'm going to choose it here in my list of files and I'm gonna this time get a link when I press get a link
It gives me a URL that I can share with other people so I can copy it and then I can paste it into
Text messages emails wherever I want and give access to that file
Another option I have with each file is to make it a tab
So what this will do if I press make this a tab?
It will add my presentation to the the tab list here at the top of the window
That means everybody can easily get to the presentation. I want to share and
They can also come here and edit
and
They can download it or open it in SharePoint
Now some of you might be wondering what SharePoint's got to do with all this well teams uses SharePoint as its document storage
So if I click on open and SharePoint?
It's going to open up a browser and it's going to take me to the SharePoint site that is attached to my team
So SharePoint extends the features and the capabilities that you can do with the file
We're not going to cover those in this video. But the key takeaway from this example is that teams uses SharePoint as its document storage
now if I switch back to the team's app I
Want to draw your attention again to the tabs at the top of my window so you can see I've added my new
presentation here
I've got my meeting notes and I can also add new tabs
To my channel and you can see when I click on the plus button
It takes me to an add a tab window and I've got a list of lots of different apps I can add to my channel
So to start with you've got a bunch of Microsoft ones things like Excel spreadsheets PowerPoint slides we can add OneNote
PDFs and so on and then if you scroll down you've got a whole load of apps from third parties and partners and
One example here is YouTube. So if I choose YouTube it then asked me for a URL to paste in for the YouTube video
I want to display in the tab
All I need to do here is paste in a URL
as to YouTube verifies the URL and then I hit Search and it's going to find the video for me and
Then I choose the video I want and then I can hit save now
I could search for a keyword
So it's actually searching YouTube, but I'm just gonna go with this video for now
And then I'm gonna save it
And you'll see at the top now we've got another tap and is named it the name of the YouTube channel
I can rename this if I want to
to call it planner training
And now I can run the video in line straight up teams
Might be useful if you're wanting some training content or you're trying to spread the message about something for the rest of the team
Okay, so let's take a look at some other ways. We can collaborate with teams
So if I come on over to the left hand side here, we've got the chat button
now this is one-to-one or one-to-many chat where I can invite people in my group to
come and chat in exactly the same way as you would with a team conversation so you can see I've got Meghan here and
Within the chat window on the right-hand side here. I can make my comment and
I've got all the options along the tab
line here for files organization activity and all the options for my
conversations as well
So we've already looked a conversation files but organization that actually gives us the org chart of our business
So you see here?
We've got the leadership roles and then we've got our peer group here
And when you hover over each of these you get a card that gives you details about that
individual and then you can text them email them have a call with them and so on and
The other thing is activity
You can track what Megan's have been up to so where she's made comments where she's been having conversations and so on
And you can do that for anyone in your group
You can also on the top right hand side here have a video or a call with them and you can also add in other
People into that conversation so you have a group conversation
So if you prefer to type the command box might be right for you
So if you come up to the command box
You're gonna see the option to either type a forward slash or an act
And if I type an out here and then type Megan's name
She's gonna be brought up from a list and then I can type her a message directly from the command box
And you'll see the message gets added to our conversation so it's persistent I
Can also use the command box for things like activity. So if I go forward slash and then choose an activity
From the drop-down I can then choose all my colleagues from the lists. So let's have a look at Megan
That'll show me all the things. She's been doing within the teams
Okay. So the last thing I want to show you is the meeting integration
So on the left hand side again
We have a meeting spun
If I press that it's going to take me to the calendar view for Alex
Now this integrates with Outlook and Skype so you can see here on the today view
I've got a Skype meeting
If I click on that it allows me to join the Skype meeting from here, and I've got the join button here, too
And I can see the meeting details then I also have a team's meeting
So this was a meeting scheduled within the team and if I click on this I can see there are
Participants I can see the attendees on the right-hand side and I can edit this because it was one that I created
And I can join it
And then finally, the one here is just a meeting that was created in Outlook
And it's just for Alex to block out some time to do some work. So
I can share Jill a meeting as well from teams I can
Name my meeting
Scheduled it. I can choose the location
Or I can choose the channel that the meeting is in so I can go into any of the other teams
I'm a member of and choose the channel. I want to choose a research and development
I can set all the meeting details and then I can schedule the meeting
Now you can see here I've been taken back to the conversations
Tab of the research and development channel, and I've got this meeting here
This is the result of me creating or scheduling that meeting
So anybody who has access to the channel can now join that meeting at four o'clock when it starts so they can just click on
It and it will take them into the meeting details and they can join or chat with the participants
And before we go just want to draw your attention to the activity button
So this is a list of all the things that are happening within your team
So you've got the feed and this is all the things that other people have done and then you can sort this by
My activity to see all the things that you've been doing
So that's your introduction to Microsoft teams
I hope I've done it justice as you can see there's a whole lot to get through. But thanks for watching