[Music]
hello serious potatoes welcome back
today i was doing research on notion
videos just to like see what other
people are doing
and i saw a lot of them have like a
little screen of their face as they're
like screen recording
everything else going on on screen and i
was putting on my sweater and who knows
like
i look like one of those circles i don't
need to use this software like loom
or use video editing tools i can just be
like this
all right let's actually serious
business let's be serious we're going to
talk about productivity have to be
serious
okay since we've been on a roll with
productivity videos and you guys seem to
really enjoy them
why not continue along with a highly
requested video my notion set up with an
in-depth tutorial of how i set it
all up i'll show you my favorite
features along with how i built these
tried and trued systems from a blank
page or slightly adjusted templates to
my personal taste
for those who aren't familiar notion is
the digital planner of my dreams where i
organize my life it is an all-in-one
workspace where you can take notes
manage tasks set goals and fully
customize your own pages
using dozens of lego style building
blocks i love and appreciate how
beautiful it is
how functional it is and how
customizable it is
here's what's on the agenda we'll start
with my true homepage the page i spent
most of my time on
walk through some basic but fun and
incredibly lovely features this will be
like a quick 101 intro to notion and
move on to more technical how-to's like
setting up a more complex
system with multi pages and views and
we're
page linked to one another it'll be fun
we'll have a good time
and yes without further ado let's get to
the
doing yeah thank you so much notion for
sponsoring this video
if at any point you're like this app is
pretty cool i want to give it a try you
can use the link in my description box
to try it out for free
[Music]
so to start this is my life dashboard
we're not gonna go too in depth about
this because nothing's really changed
since my previous video
here is my mission statement or my north
star my purpose my wife i actually don't
see this page
all that often here's my 2020 manifesto
nested under here
because i don't touch most of these
things
as often and as frequently today we're
just going to focus on these two
my weekly agenda and my gtd system as we
go through this i'll show you guys some
tips and tricks that i love about notion
because i just appreciate how
customizable it is the first thing is
the icon i think it's just so cool and
cute that you can put whatever emojis
that you want i
played around with some of these emojis
earlier and i just felt like
a palm tree just i like the palm tree
it's so calming
and you can always add a cover to every
single page that you have
you can change it to a color you can
change it to an
image that you want so let's say i want
something like a
pool to make it look refreshing i will
use something like this but because
i want to keep my weekly agenda as clean
as i can as the focus is this
i chose to keep it blank on purpose so
that i can focus on what is most
essential on this page which is this
actual to-do list
to show you guys how this looks unfilled
i'll go here this is a template that
i'll be uploading for you guys you guys
can access it in the description box
every sunday i'll go through this weekly
agenda everything that i've
accomplished throughout the week i'll
drag it and drop it into the archives
and i will clean everything out reset it
so that it looks like this
after reviewing my gtd system after
mentally
reviewing what i need to do for the day
looking at my calendars
seeing what calls i have it'll turn into
something
like this so the biggest change from the
previous version was that i added the
three things because we talk about
essentialism
a lot because we talk about the
importance of knowing your priorities
and focusing on the things that are most
important
i added these in just so i know
these are the three things i need to
focus on every single day if i can get
these three things done
today is a great day and everything else
just goes down here below
or my weekly agenda i like bolding and
highlighting calls or important
appointments that i may have
you can click on these little six dots
to go to color
to change your background to any color
that you want or
you can change it to any color font that
you
want i like it the way that it wants so
i'll leave it the way that it was
there's the space and page where i spent
most of my time
this is one of my favorite quotes that
gives me a lot of perspective so to
share with you guys
how to create this template i actually
use one of the
pre-populated ones this is the weekly
agenda
under the personal right here so use
this template
when i opened it it just reminded me so
much of tubes do
to do so what i did was instead of
having things
being like there is no room to do
anything
here right this is so tight so i
just drag and drop these two
down here and to make it into columns
drag it to the side you need to go there
too
you need to go up and i also
took the weekend and put it exactly
the same so this is starting to look
closer and closer
like this weekly agenda all i did
this can be deleted all i did oops
three things and then you do bracket
bracket
so what i did was bracket and then
bracket but just don't put the space in
between bracket bracket to do i
added another page break
so divider and then another bracket
so this is what it looks like
and what you can do is
ctrl c ctrl v and
because there's archive here i just
deleted the three things here
change this photo to be a little file
box and
voila basically the same
and i thought i'd just get a little bit
cute and add some emojis so
sun there we go and then
for friday you can do colon
friday and then for this cloud
because why not i don't know floating on
cloud line for the weekend and
if you want to change the font you can
go in here
there's serif there's mono i really
personally like the mono and how it
shows up on your phone so that's what i
did
you can change the page width or you can
leave it as is
you can make it tighter i like a little
bit wider just so you can fit a lot of
things in there
that's all we have and this is actually
what i need to do for the week
so as you can see monday is fully
planned out tuesday wednesday thursday
friday roughly planned out just
knowing big picture things that are
coming up and what i need to do
is massively helpful and today this is
what i'm working on
and now we're moving on to the gtd
system with the weekly agenda and with
the gtd system
everything in a nutshell just
summarizing what we talked about in
the previous video
here we have the inbox or this is where
i like to call the brain
dump space so number one is to write it
all out
number two is to make it actionable so
we'll type those two steps together here
for example record
record voice over for a notion video
look like a potato for the intro so for
both of these
i will park it where it belongs under
the project section so this will be
youtube this will also be youtube part
one of parking it where it belongs is to
categorize where you
wanted to be or what kind of project it
is that you're working on part two of
parking or it belongs to status so
status can either be to do
doing done or archive or it can be no
status
so for this inbox i filtered everything
as
status is empty as soon as i gave it a
status like doing it
automatically disappears like this one
they both disappear
where does it go it goes to next
so they're both right here so we're
moving from a table view which is what
this
is to a kanban view which is this
and this is very easy to move around as
i showed you guys and i'm
as i'm sure you guys have seen in many
many other videos how this system works
is similar to my weekly agenda where i
review it every single week i actually
review the gtd system first
move anything that i've already
completed in the week into the archive
little file box and
go through the inbox to see
what needs to be put in on to the list
to do
this coming week for my next view i
purposely filtered it by business
youtube
and beauty within so that everything
that's in here has to do with work i
created a separate section
called personal and fun another thing i
love about these views is that you can
actually click
into all of these cards you can open
them as pages or you can just leave it
like this here i just copied the link
but let's just
delete this so that i can show you guys
how it can be done
create an and
this beautiful photo will populate in a
hot second
and this is just so clean and so
beautiful reason 259
of why i love notions it's so clean and
it's so beautiful you can
also embed videos if you want
you can embed
many many things you can add in a
grocery list you seem to do
things you need to do things you need to
get i also separated everything
into a section for youtube only so this
filter
is just project is youtube that's the
only thing that it's showing and for
beauty within
same thing here is just a all project
view and
one new thing i recently created that
i'm actually very proud of and really
excited about
is this notebook view for example in any
of
my tasks if i were to check it so this
is how i set up my gtd system in notion
it will automatically populate in
this note section why this is helpful is
because
most of the time a lot of these
little tasks i don't really type many
things in there but when i do type
something in here it's i'd like to
remember
notes that i've taken or things that
i've written in here that are important
that i can add on to or that i can refer
back to so i recently created this
notebook area that was inspired by this
specific template the simple
notebook so i was just poking around the
template section and i saw those like
wow this could be
really really useful and i figured out a
way to just include a filter
where note is checked
beautiful brilliant let's go through how
you can set up this gtd system shall we
so we're just going to create a new page
it is going to be
a table and we'll just call this gtd
within here
what you need i'm actually going to
reference mine to c so
you need name status project most
important
two more important things so right here
we will create
just i think it's easier to do it like
this you can go directly in here so
deleting everything that you don't need
delete delete so property one
status and in here you can do something
like to do doing done
all right so here we have the three
statuses you can change the color
i like to do to be yellow done is green
archive can be the same color as
to do so the reason why i like changing
these colors is because to do means it's
something that you need to do but you're
not doing yet doing and done i think
that's
you know doing it's worth highlighting
because it's something that you're
currently working on
done should be celebrated because you
finished doing what you need to do so
this is the colors that i
chose i like adding another property for
projects so let's name this project
let's just say
you have school personal
side project so these are just three
things that you can choose from
if you want to know what date this was
created you can do
something that says graded time you can
do create a buy
last edited by i do have created time so
i'll add that in here
and we'll also add a check
box for notes
so this is what we have high testing
so
um you guys just let me have some fun
it's pretty light into the night whoa
where is hello
how come none of that shows oh you need
to go here and just enable everything so
notes projects property status
and if you want to change up
the order of everything just drag it and
drop it as
so i like tightening everything just
because i feel like you don't need
to see and here i mean you don't need
that
much space it's just nice to see
everything in one page at a glance
so with this view if you want to
turn this into
next let's add a view let's create a
board
click create everything just auto
populates everything shows up if you
want to hide the notes
and the time because i feel like you
don't really need to see that notes
property so right now everything's
grouped by projects
so school personal side projects but if
you want it to be grouped
so that it looks like this with the to
do
doing done you change the group by
status and now you changed it to to do
doing
done for this the no status i like
hiding it
and then it automatically goes to the
side i also like hiding the archive so
this is your to do
you're doing and you're done and to
rename this
just go into here next a default view
you can change it to inbox
brain dump if you want to create a view
where you start breaking down things by
the
projects click here to add another view
board create this time
also going to sort by status
also going to hide
hide filter add filter you're going to
do
projects is school
and how to filter projects is
side project so only these things
should show up but how come
none of them is here oh or
that is important you're still not
showing up
well hello ah it's because none of these
things are clicked nothing's here
because we didn't assign a status to any
of these things so if we go back to the
inbox give everything a
doing a done and to do
and you click back into the board view
everything should show up here you can
also go to properties again
okay see you peter eat a potato be a
potato nice when you're done
archive boom done one last thing to show
you guys
if you want to create a board view of
all the things that you have
ongoing you will select board view
add view or create and
just leave it as this because everything
is sorted by
project as opposed to status so this is
just an ongoing things of all the things
that you need to do
i think sometimes it's just nice to be
able to see everything
it is that you need to do so for this
specific view
on mine in this board view i selected it
so that you do not see the status all
you see
is what needs to be done one last thing
that i want to show you guys is
notebook and how you can get it to work
so let's say
you are working out of your next file
right you're eating you're currently
eating a potato
color scent notes as if you're tasting
fine wine so let's say you typed all of
these things and you want to make sure
that you can access it in the near
future or that you can continue adding
on to it so what
potato so you just click notes
and what you do next out of view
we're going to click the list view and
we're going to filter it
by
note is checked so all the things
this is the only thing that is checked
and for properties you can do status
and there you have it
notebook
and seeing this so clean just reminded
me
that i want to take off
this note section and i want to move the
date created
before or after which looks better
maybe after you know what above
i kind of like how this is all lined up
together so there you have it this
is my weekly agenda
here is a clean version of it and here
is a
super clean version that we created
together so if you guys want this again
i'll link it down below but i think it's
really fun creating things yourself i
think when you
have the opportunity and when you do go
through the process of creating
something for yourself it makes it a lot
more personal and
you tend to use it more if it was
something that you created for yourself
that was just my my little two cents
nobody asked for it but there it was
so with that this is my gtd system
and how i plan and organize my life i
hope you guys
enjoy this i hope this was helpful this
video was a bit more technical but i
think this is what some of you guys
wanted so i hope
you enjoyed it and i will see you guys
in the next video
we'll be cooking in my next video as you
guys can see here's a little preview
a little preview of personal and fun i
recently made the
milfoy name this was so good but i
traumatized my friends because i made
two huge dishes of naba cabbage and i
just bought a bunch of stuff
i'm gonna try to make all of these
recipes just made this one tonight the
yakisoba turned out really really well
and everything else if it goes well
it'll be in an upcoming video
where i cook alrighty thank you guys for
watching thank you guys for joining me
hot as always just a little hug
trying a webcam today because why not
authenticity all right
bye