- Good day guys, it's Peter Moriarty here.
Today I'm gonna be taking you through
how to get more time back by delegating more tasks.
And we're gonna go through some really cool technology tools
to help you make that happen.
And so if you are joining on the live stream,
or you're watching this for the first time on the replay,
go ahead and drop your comments below.
I love responding to comments.
So please let me know if you're enjoying it,
if you're liking this content
and let me know what your top takeaways are.
And of course, if you have any questions,
or you'd like clarification on anything,
if you drop a comment below,
then I'll be able to personally answer and help you out,
I can't do that forever.
As our subscribers are growing
and the number of people watching are growing,
we'll get to the point where I can't reply
to every single comment.
But I do, do my absolute best right now
and I will endeavor to continue doing my best
to get back to all of your questions.
Let's jump into the content.
I'm gonna give you a quick overview
of what we're gonna be covering in this session.
And that is gonna be number one, how to value your time.
Number two, how to delegate more.
I'm gonna take you guys through
the framework for delegation.
And then I'm gonna take you guys through
the technology tools that actually make it all happen.
So that's gonna share with you guys
how you can actually make the delegation work
inside your business and then we're gonna show you
some cool little googly tools,
which will help you out with the process as well.
So if that sounds interesting, drop us a thumbs up,
drop us a like and of course, smash the like button.
And make sure you're subscribed to both of our channels
on Facebook, and on YouTube
to catch all of our future videos.
Now, right now I'm actually presenting from the road,
I'm in a camper van and I am living and breathing
and walking the talk of working from anywhere
and we promote the work from anywhere lifestyle,
we have a team that work primarily from home,
but they can work from any location
that they wanna work from.
And I do a lot of travel
and I typically work from the road when I travel.
And what that means for me as a business owner
is I have the flexibility to be anywhere I wanna be
as long as I'm not on lockdown.
And so thankfully, I'm in Queensland at the moment,
I happen to be close to Townsville.
I'm on an island it's called Magnetic Island
and this is where we're camped at the moment.
So you can see a little bit of the kind of waves behind me
and I've got some little rock Wallabies
next to a little kind of nature park next to me,
and this is where I've kept for the moment.
Thankfully, I've got my Telstra 4G
and I've got my streaming setup, I've got my laptop,
all I really need to do is, to get my work done,
is my Chromebook.
And then I've got my mobile phone as well
and a little wireless dongle to connect to the internet.
And we help create that for business owners.
So if you're not yet at that level,
where you can just pack a backpack,
with a laptop and your phone, and work from anywhere,
then maybe some additional technology tools
can help you out with that.
And if you need any help,
we're here to help you out with that.
Let's get into how to value your time.
This is an exercise that we've done in a previous video,
but I'm going to encourage you to redo the exercise as well.
And that's because from time to time, you will find
that you are delegating tasks more and more effectively.
And it's good to also always do a recheck and a re-sync
with what tasks you might have on your plate,
which are not good use of your time.
So what we're gonna do is we're gonna calculate
our hourly rate
and I'm gonna give you an entrepreneur's hourly rate.
And that is going to help guide you to determine
what tasks you should or shouldn't be doing
either in the business or outside the business
in your home life as well.
Pretty simple calculation, I'm gonna take you through it,
what we're gonna do is we're gonna take
our full year's target revenue.
Now I'm recording this video in June,
which means if you're an Australian business,
you've probably just done a forecast
or set some goals for the new financial year
over the next 12 months.
So take that target revenue number,
and this is the top line, total sales target revenue number.
And I want you to divide that by 2080.
So let me say that again,
you take your top line revenue number,
and you divide it by 2080.
Now 2008 is very special number,
that is the number of hours that you have per year.
So that's roughly 40 hours times I think 52,
which is 52 weeks, right?
And I know not everyone works a full 52 weeks
but we don't all work as little as 40 hours either,
sometimes we go up sometimes we go down.
But 2080 is the number you're gonna divide
your total revenue by and what that's gonna give you
is your entrepreneur hourly rate
and your entrepreneur hourly rate tells you
how much time you are worth per hour.
How much is your time worth per hour.
So for every hour that you have,
that is what you should be generating,
as an organization,
that is what you are responsible for generating
as the leader, as the owner of that organization.
And so from there, what you wanna do
is you want to do a bit of a task audit.
And that's what we're gonna do together.
As I'm telling you this, you should have
worked out what your number is.
So you take your revenue divided by 2080.
And then once you've worked that out,
I want you to start to think about
what are some things that you're doing right now,
which are worth less than that hourly rate?
And what I mean by that is
you could get someone else to do them
for that hourly rate or less.
So when you'd write those in the comments,
what's one thing you're doing right now
that you could delegate for less than the hourly rate
that you've just worked out for yourself,
and your hourly rate might be $300 an hour,
it might be $500 an hour, it might be $1,000 an hour,
it might even be more.
So I want you to think about
what are you doing in the business
that maybe you shouldn't be doing?
Now when I do this exercise
I always have things like bookkeeping, and approving things,
and maybe even legal work.
There's always something new every time I do the exercise
and I think, aha, maybe I shouldn't be doing that
maybe I could delegate that to someone else.
And let me tell you, that is the secret to business growth
is taking hats off you because as an entrepreneur,
as a business owner,
we just typically end up doing everything
and so this little trick is gonna help you,
you can do it every month or so.
Just redo this to retest you
and take the hats off and pass them on to someone else.
So I wanna know what you're gonna delegate.
drop those down below in the comments.
Now, after you've done this for work,
I want you think about what could I delegate at home?
What else could I delegate at home, is that cleaning?
is that cooking?
Is that shopping?
Is that taking care of like, going down to the post office?
I've recently hired an assistant for home
and that person has been literally going down to the shops
and taking care of shopping for me
for the shops that I can't buy stuff from online.
They're even taken care of
some of the online shopping as well,
because I just don't always wanna have to spend the time
to do that myself.
And so you can apply this rule,
not just to your work life,
but to your home life as well.
And what that means is every hour that you free up,
you're not gonna obviously drop into an extra level of work,
you might spend more time with the family,
you might spend more time holidaying,
you might, you know,
just give yourself more time for yourself.
But what's likely to happen
is as you work on this discipline of delegation,
then you're likely to create more success in the business.
And what I mean by that is,
you're gonna naturally wanna take on new challenges,
you're gonna naturally lead yourself
and your focus away from those one-on-one tasks,
away from the tasks that are low value use of your time,
and you're gonna be focusing on the highest value ones.
So the final point I wanna leave you with on that
before we get into some of the more fun stuff is,
be stingy with your time, be stingy with your time.
And what that means is that save at the time that you have
only for the most important tasks.
I like to even stack my most important tasks
at the start of the day so that by the end of the day,
When I'm starting to lose that decision making power,
and I'm starting to lose the edge of mental clarity,
then I do the kind of lower value tasks like live streaming,
just kidding (laughs)
So, you get the idea though,
things like approvals or ticking things off
or doing bank transfers,
those kind of things, you wanna
leave the adminey stuff to the end of the day.
And at the start of the day,
when you're fresher in the mind,
that's when you wanna do the higher value,
more critical thinking, more strategic tasks.
Anyway, hope that has been useful.
Next up, I wanna show you how you can delegate more.
And so delegating more allows you
to get more things off your plate,
there's a five-step process to delegation.
There are some new management books,
which like expanded out to seven steps,
but I wanna show you just a really simple way
of doing it in five steps.
Step number one of delegation is I do it
and so basically, I'm gonna be
completely doing a task myself,
and I might let someone else know that I've done it
or I might not need to involve anyone else in the process.
It's basically me doing it myself.
And this is obviously things that you're doing right now,
that are maybe like the banking,
some things will stay in number one forever,
some things that you're doing right now,
might be doing the shopping or I don't know, mowing the lawn
or processing payroll,
or it might be things like updating your website
or doing social posts on your LinkedIn,
on your online profiles,
whatever you're doing right now that just you are doing,
you're at level one.
Okay, that's start.
So level two is I do it and you watch.
So that's when we're handing it over to a team member.
The first thing we're gonna do
is we're gonna do it together,
but you're gonna actually do it
and that person is just gonna watch.
Now what I like to do is actually record that session.
So they can keep it for future reference,
because you wanna show the best practice,
the best way that you're doing that correctly.
And so you can also record that as a training video,
I'm gonna show you how to do that in a moment
inside of Google meet.
Next up, we've got do it together.
So that's level three.
Level Three is we both do it together at the same time.
So that might mean you're collaborating,
you're either working on a Google Doc together,
or you're both likely on a video call
or maybe you're sitting side by side
and working on it together.
Number four, is you do it and I watch.
So that's the fourth time you do it,
you're gonna hand it over to someone else,
and you're just gonna watch and you're gonna correct
and you're gonna make sure things get done correctly.
And then level five is you do it,
and then just report back.
And so you do it, let me know that you've got it done
and let me know if there's anything
that you need any updates on.
So that's the five levels of delegation.
It's super simple.
There are other guides that kind of
complicate it a bit more than that.
But you can see here that if there are things on your plate,
it's not just a matter of
recording one how-to video and sending it off to someone.
It's not just a matter of saying,
hey, can you do this from now on,
it's not just a matter of saying,
here's step one, two, three, four, five,
go ahead and have a go.
The correct way to delegate
is actually do a phased approach.
And then make sure you're not just delegating
but you're also training that person as well,
at the same time.
So if this resonates with you guys, please let me know,
if this is useful, I would love to know.
I know that I'm not always perfect with this
but the most important thing is probably doing step two,
which is you're doing it and then showing it
but also recording it at the same time.
Because what that means is that
the person who you're deciding to take the hat off
and give it to, is gonna have the best chance
of actually absorbing it.
But they've got a fallback,
if they've got a recording,
they can always go and re-review the recording as well.
All right.