it is very important that you are able to remove transactions that you have recorded there are two
ways to do this one way is to void the transaction and the other way is to delete the transaction
when you void a transaction all you are doing is making the money amount equal to zero you
are not changing the transaction in any other way it still exists it will still show up in all the
places that you can currently see it the only difference is the money amount is equal to zero
so for example let's void check number six to Verizon and see what happens here we are in the
register here is check number six to Verizon to void or delete any transaction all you have to do
is right click on the place that you recorded the transaction and then choose void in this case the
transaction is a check that's why the choice available says void check when we click voice
check all that happened was that it became zero when we record the change you'll notice that the
money amok do you want to do all this or just void it we will talk about the rest of this information
later right now no just void the check notice the balance of cash goes up because we voided
check number six notice telephone expense goes down because check number six if you double click
and open the account check number six was for telephone expense and if that changes to zero
we have less telephone expense now check number six a couple of minutes ago was 600 if we want
to fix this if we want to change it back we do not have a special feature for unvoiced edit
the transaction and put it back to what it was a moment ago that's all you have to do so all we
have to do is click back into this field highlight this and over type the money amount zero with the
original money amount remove the checkmark and we'll learn about the check mark later but now
just click record and click yes and yes and cancel the advertisement you can see the money
amount of the cash balance and the money amount of telephone expense goes back to what it was before
you voided the check to delete a transaction you do the same thing that you did when you voided a
transaction simply right click directly on the place that you recorded the transaction in when
you delete a transaction you are completely removing this transaction from all the places
that it would normally show like the register window and the reports you're also removing the
effect of the transaction from the accumulated totals let's delete check number six and see
how this works come back to QuickBooks again we want to completely delete check number six from
Verizon no problem let's right click on check number six and choose delete check the choice
here says delete check because the transaction that we right clicked was a check so we click
delete check then just click yes to get past this message click OK to tell QuickBooks we are sure
we want to delete it notice the balance of cash goes up because the effect of the check is gone
as well as the check itself notice on the trial balance telephone expense has now decreased to
$800 because the effect is gone when you double click telephone expense you do not see check
number 6 at all because it has been deleted if you want to see all the transactions that were deleted
you can open one special report that will show you all the transactions that have been deleted
the name of this report is the voided and deleted transaction detail let's take a look reports under
accountant and taxes go to the right and click voided deleted transaction detail you may pause
the screen at this moment if you want to write this down reports accountant and taxes voided
deleted transaction detail and here it is remember we always push all now notice I have deleted in
my file many many many more transactions then you have in your file that's because I'm creating the
video however the most recent one that I deleted was right here on April 12th if we come up here it
is check number six check number six was added on April 11th then we voided it on April 12th because
that's the day I'm recording this video so it went from zero to six hundred then of course I unvoyage
action which means I edited it and put the money back and now here's the moment here's the actual
date and time that I deleted cheque number six you can see in the past in my file I also deleted
cheque number five as well as you know entered it I also deleted deposit number one and re-entered
it properly and I also changed and deleted deposit number two your experience will help you in this
report when you get more comfortable looking at it but again if you're not sure if a transaction
was recorded and then deleted this is the report that you would open up deleting transactions is
a normal part of working with QuickBooks there's nothing sinister or illegal about the necessity to
delete a transaction if QuickBooks does not allow you to change a transaction then you must delete
it and re-enter it correctly for example deposit number three four nine thousand was accidentally
recorded in the payment column let's record it in the payment column and then you will see will
not let us fix it we would have to delete it and re-enter it let's follow along step by step here
we are back in the QuickBooks file back at the register the next date will be January 10 let's
make it January 10 that we record deposit number zero zero zero three there's no pay but however
we learn the income account that represents the deposit in Hattie store is daily cash sales now
normally the nine thousand would go in the deposit column but let's make a mistake let's record the
nine thousand in the payment column and then click record yes to get past this now notice
the cash balance is all messed up now you see oh my goodness we recorded this number in the wrong
column this type of mistake QuickBooks will not let us fix and I will prove it let's highlight
the number and cut it out of the payment column click into the deposit column and paste it so
now all we think we've done is move the number to the proper column in the transaction however when
we click record QuickBooks set and we click yes for the change quick book and we click yes for
this QuickBooks gives us an error message after clicking past all the nonsense QuickBooks says
you cannot record a negative check for deposits use the make deposit window now that's a little
confusing what it means is once you save the transaction with the money in the payment column
it becomes a check whether you like it or not you cannot change a check and make it become a
deposit you cannot change one transaction into a different type so from your point of view all you
did was move the money to a different column but from the point of view of QuickBooks you
change something that was recorded as a check into a deposit since you're not allowed to do
that the only way to fix it is to right-click and click delete check click yes click OK and
it's gone now let's enter it properly so that we can close the video on a positive note it's daily
cash sales because that's the income we earned and now that we're putting it in new QuickBooks will
allow us to put it into the deposit column and now it properly recorded that deposit