Hello Boss babes and Bosses out there!
In this video, I am going to share with you
how I declutter my digital space.
And yes, it involves my clients' files, my personal files and also my business assets.
So, if you want to know how I declutter my digital space, then keep on watching.
The first thing that I want to declutter is my LastPass account.
Because everything is in my LastPass account,
my clients' passwords, my personal passwords and as well as my business passwords.
And I have a couple of clients, previous clients, and I no longer manage their account.
So, I want to delete that first so that it would not pop up anymore
every time I log into a certain website or a certain tool that we were using before.
So, yeah. Let's do that.
The next thing that I want to declutter is the Google Chrome users.
Under that, I would also want to check the plug-ins that I use and no longer use.
Also, the bookmarks.
So, if you are handling multiple clients,
I would highly recommend to create user accounts inside your Google Chrome.
For me, having multiple clients,
this is really a very easy way for me to access
all the things and the assets for that specific client in one Google Chrome.
So therefore,
if I am handling Twitter for client one and then I am scheduling using TweetDeck,
those are the only sites bookmarked inside that Google Chrome.
It would be easier for me to check and see what is my specific task for that client.
And the next one that we are going to declutter are the software or tools installed in my laptop
that I no longer use
because it will also get space from our laptop storage.
This is also one of the reasons why our laptop lags.
So, we are going to check out unused apps that we can uninstall.
So, the next one that we are going to declutter is the Google Drive.
Before, I was using Dropbox.
I have been using Google Drive ever since I tried using it.
It is easier for me because it is an all-in-one tool, the Google Suite.
Everything I need is there.
I just purchased a standard storage for Google Drive space.
So, basically, I am paying Google to give me additional storage so I can save more files.
It's because all my assets are here and as well as my clients' assets.
Technically, I am just going to go through my clients' folder as a freelancer.
I will sort out old clients' folders from the current clients' folders.
For the old clients' files, I will download it
and save it to the external drive
so that we always have a backup for all the things that I have done to them.
And I can also use it as a portfolio
but I will check it and see if the client would allow me to use it to be part of my portfolio.
I have different folders for my YouTube channel,
for my agency, the BossedUp PH and my personal folder.
So, you can check and see how I organize my files inside my Google Drive.
The next thing that we are going to declutter are the emails.
Actually, I have so many emails.
Aside from my personal email and business email for BossedUp PH,
I also have business emails from my clients.
They give me a company email that is specifically for me only.
I also have another email for my YouTube account.
But in this part here, most of them are really personal.
And it cannot be recorded.
So, you can check out this video here for the email management tutorial.
But this is just a note for you guys.
Every time you delete an email,
make sure that it is really not needed anymore.
Don't just delete anything.
I was really doing this before, yearly.
I think I started doing email decluttering around 2016 or 2017.
But I was doing it the wrong way.
Like literally, I delete all the emails.
Not even one email sits in.
Every single year, everything is deleted.
And unfortunately, among those deleted emails are the emails from BIR.
When you pay or file your taxes online, you will receive an email verification from the BIR, right?
I have deleted those.
A lesson learned, always take all the legal documents seriously.
Especially if the email you are decluttering is where the legal documents are being sent.
Please, please be careful in deleting those
before it's too late and you get to accidentally delete them.
And you might not be able to recover those emails.
I have paid a lot because I was not able to show proofs that I have already filed my taxes before.
It's because I deleted them all.
I actually researched about it if I can recover the emails I deleted.
That was way, way back.
It's been how many years already.
So, I was not able to recover the emails.
Please be careful in deleting emails
The next one that we are going to declutter are the folders saved in my laptop.
As we all know, MacBook has less storage and it gets full easily, right?
Unlike with Windows where you can always upgrade the storage.
But I already got the maximum storage for MacBook 2018 Pro.
It's already 512GB but still not enough.
And what we are going to do is that
I will go through all the large files.
I am going to delete that or maybe I will back it up first.
Because most of my large files are the videos for our YouTube channel.
So, I will back up first the rough cut videos.
I will back it up to my SSD, which is this one.
This is 2 terabyte.
So, this is very handy and it is so easy to transfer files.
I am going to put this link to my Shopple account.
If you don't know,
everything that I use is in my Shopple account.
Gadgets, products that I use for personal, for business, for journaling and all.
You can click the link below.
I bought this from Amazon Japan when I was in Japan.
But I am going to check out if this brand is also available in Lazada or Shopee.
Okay, so for the last step,
for me, I would always run an anti-virus.
Before I do not run anti-virus software.
Just recently when my client told me to do so.
It's because I shared to him that my YouTube channel got hacked.
He is so worried.
And he suggested me to install anti-virus.
I told him that I am using MacBook so I think this has no virus.
He said "No, it is still possible to get computer virus."
He recommended Avast.
He said that the free version is already good.
And that is what he is also using for his MacBook.
So, I downloaded it.
And I feel like it is very useful because it can also clean up some space.
It deletes the cookies.
It clears your passwords from time to time so that it will not automatically log in.
If you are asking what about for those who are using Windows,
so before, when I was still using my Windows often, Kaspersky was installed on my laptop.
But then, there were instances that it deletes .exe files, the bootable system that we run.
Or maybe there is a setting in Kaspersky that I did not set up right.
That's why it deletes the file immediately.
I was really frustrated every time I create bootable and runnable software
because it is being deleted automatically.
So, I decided to just uninstall it and install Avast.
Before, I was really using Avast.
And this is not sponsored by Avast.
I am just really sharing what I was using before.
So, I hope you enjoyed this video
and you got some ideas on how to declutter your digital space.
It is very important, especially if you are handling a lot of important documents
not just for you personally but also for your clients or your business.
If you want me to create something like this on how I declutter my phone,
then feel free to comment it below
so that I can also share how I organize and declutter it.
And comment below what content you would like to see next in this YouTube channel.
If you think that this video is helpful,
don't forget to like and yeah, subscribe.
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Join our Facebook group, “I’m Ready to Boss Up by BritxSui”
And follow us on our Instagram accounts @britxsui and @bossedupph.
So, yeah. I hope to see you guys on my next one.
Bye!