Hello everyone and welcome back to the Keep productive YouTube channel
so on today's feature
What if it do is guide you through money different GTD inboxes now?
I've been utilizing the getting things done method by David Allen for a while now and whilst I don't I guess
Follow it pretty to the point
I actually use it and sort of use the aspects of it like inboxes, you know, the two-minute roll
There's actually a video we did about the five key takeaways that I found valuable from it
That might be helpful
but what I want to do today is focus in on how they interact with the applications I use so I'm going to talk about
the likes a notion Evernote todoist
and even some of the different locations, I haven't ideas applications and
Reducing inboxes as well as well as physical inboxes too before we dive into this video guys
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so guys as you can imagine, I want to set the starting point as
notion because I think notions one of these applications that a lot of people are wondering how people capture stuff into them and
I would say for at least the last
Nine months I've been
capturing
reading material in the form of articles into notion now
I'm in a bit of a
Transition phase because I'm actually changing the way that I've sets this up because I want it to be a little bit more fine-tuned
But I very simply use the Web Clipper
whenever I discover an article that I find suitable now the reason I do this is because
at the moment
It seems to be the best place to actually go in and read or be able to sort of clear stuff
And I sort of wanted to be kept in a relatively similar place
and so I'm I'm clipping stuff through notion mainly articles and
Useful reading material now. The other way that I'm using notion is really for some of the most recent stuff with the baby
We're obviously planning to have a baby in in May. So it's like being able to work out whether we're getting all the stuff together
You know, like all the things we want well including like prams in
And all the sort of buying materials, so I'm just literally in the evenings. We all look at stuff and we'll save it into a
Database called everything that we have dedicated for the baby so we can literally go around that
Soon and be able to sort of process it and find the stuff
We actually want to buy so there's obviously a few sort of fine-tuning ways
But that's a really simple way of the way that we capture in using GTD inside of notion
It's not really I'd say a very fixed way because you're not adding like dates and information like that
So again, it's very similar to the way that I'm using Evernote
So in terms of Evernote, I have a main inbox
Notebook, which is a default notebook. So everything goes into there
And essentially what I'll do is whenever I have a new document, I will literally clip it in there
the other day was like a TSB Bank document and then there was like a
British Gas document so all these sort of like household documents and you know
Health documents finance documents etc. And
literally just clipping them using the
camera application
To be able to add into the system and the goal is not necessarily to
Sort of sort them straight away what I try and do is like a monthly process
So I'll dump everything in there because I know that the search is fabulous
And I also know that my I guess in the last couple of months, my naming has been pretty well wood files
and then what I did is the end a month to sort of process that inbox so I have anywhere between
Fifty and sixty items in that inbox
Which I can then clear out and into the relevant areas now that they're sort of in there
So I mainly snow sort of documents in there. Whereas notion was more like articles more like web-based stuff
This is more like physical said I can store it and manage it on the go so looking at todoist
um
I do the majority of my GTD work here so
Literally throughout the day I'm using the future quick and which is probably the biggest lifesaver for me. It's
Shift command. I I believe I set it up as you can change that on the Mac settings and obviously on desktop and
Literally do that for everything. Like if I have an idea I'm gonna have a thing that I need to buy for the shops if
I'm answering an email and I'll touch on the email side of stuff and when it comes to tasks
But anything that is just something that's popping into my head
I will just dump it in there for me to process later now task capture is really easy inside of the application
so I'm very simple with it, I guess so what I'll do is I'll pretty much just add everything to inbox and if anything is
Relevant to the week review
I know that I'm going to be looking in the next week in terms of like I guess a mast only thing like it could
Be like look to reduce the amount of work
I'm doing on the podcast
Then I can instantly add it to the week review project
so that it's not in my inbox and the same goes to shopping to some extent if there's a shopping item that I
Know that I'm going to be shopping later
anyway
Like I'm finishing a coffee shop, and I'm going shopping and then going home to do carry on work
Then I add it straight to shopping and I know that automatically there's all going to be stuff relevant there
Now only recently I have looked to add the todoist
Google assistant on the home
And I must say it's been actually fairly
There's a little bit of a learning curve with it, but I'm actually pretty impressed. You you say
Ok, Google. I don't activate it now and you literally
you know say let me speak to todoist and then
You'll sort of met with the prompts on how to get started in
I am now saying and you know X to my list and it'll go
Naturally on to the inbox area, which is perfect. So that's really all I need
The goal is to capture stuff without any hands
Said I can just be just before bed if I want to get something out of my mind
Then I could just dump it
Inside of there without having to even go out for my phone sort of get a little bit of light distraction
So obviously that's how I capture most things throughout my day. I also do this on the go
I'm a massive clipper of things as I'm walking home whether it's an idea when I want to run or in the gym
I will just add it to do a stim box and the 3d touch works. Really
Well, actually if you've got a phone that's above 6s
You can push down on the app and actually open up this mini menu and you can quickly add new items there
So when it comes to emails emails are fairly easy, like for example, what I'll do is I'll go off a system called
Its Merlin man's inbox zero. So the concept is to get your inbox to zero every time you start processing them
So obviously if there's one or two quick responses, I'll do that then in there, but for example, I'll get that inbox to zero
Using a multitude of methods snoozing and things like that
But the concept is really very simple if I have a task and I get it
So for example, someone like assigns me a course to develop
Then I'm like, okay, there's a task. So I'll quick add that to to-do list
I'll obviously reply if it needs to and
I'll get an extra option as well. And then I'll archive that email straight away
If I happily responded to that person
But that's really easy because I just use a command shift. I
Again to open to do this and be able to add that in the background
So the good thing is it overlays you don't have to switch to another application. These keyboard shortcuts can save you tons of time. So
That's the way I'm doing it now and I find it really beneficial and never really use quick add to actually plan
Tasks in that's more of a dedicated session on say Wednesday or Thursday
But email inboxes very simply sessions two times a day
The goal is to get to inbox zero I try and clear it in the morning
Before I start the day just so that I sort of caught up on what's needed and at the end of the day best
I can and if I miss any of those I'll just skip to the next session
I won't necessarily do or and one in say the mid day
So that's just how I work
Now there was the obviously loads of physical in trays that you'll get during your day
I've talked about having a Documents draw is in the middle drawer of my desk, which is really handy
But the thing that I you know typically get is receipts when I go to the shops
paper or post
So whenever post comes in it goes straight in the in tray and then I'll do a clear out every single week
And also the same width sort of like stuff that I'll cap
You know, for example like your bank, you've also got your your pockets and your jeans or whatever your trousers
But you also have your bag and I have a pocket in my bank that I'll store like anything else
It'll go there
so I'll make sure I just check those two in boxes in case I picked up a letter a receipt a
document or maybe take some notes myself so that I could be able to sort of save them - I
Don't really use any notebooks that are specifically for task capture
So I do the majority of my task capture on todoist
And if I have any sort of project capture, it goes into notion, but that's all done in contained soda sessions
So guys, I don't know whether this was interesting to you
I actually was a bit, you know wondering when they actually do this video in terms of offering some value
But please do let me know what you think. You know GTD is a really
Fixed process and I mean really go around the edges with it
So it's not really necessarily pure GTD, but it's something they're definitely I can see the framework continuing to assist my life
But yeah, I mean a big thanks for following this year
This will be a little bit of a break before we start the new year, but I just wanted to say a big
Thank you, and I really hope
You have a marvelous Christmas and every guys a big. Thank you. Talk to you guys very very soon. Cheers, everyone. Bye
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