If I have an option to identify in which PMP concept my students and any PMP aspirants who
are reaching out to me is asking too many doubts, it’ll be on work performance data,
work performance information and work performance report. Trust me guys,
I know many PMP aspirants who reach out to me and they used to claim Gautham, I have read x, y,
Z books even though we couldn't able to understand the difference between data, information and
report. In this video, I'm going to explain the concept behind work performance data information
and report with the practical example. Trust me, after listening to that example, even if I wake
you up in between your sleep, you can teach that concept to anyone and most importantly
at the end of the video, I am going to conduct a test, by the test, I will be evaluating you
how good you guys have understood the concept. Hey guys, my name is Gautham Sudaker, I'm working
as head of training department with EduHubSpot. Let us talk about the concept of work performance
data, information and report according to the guide. According to the guide, work performance
data means raw observation. As a project manager, you have to collect work performance data and
convert that into work performance information and convert that Work Performance Information into
Work Performance Report, which is an electronic representation of Work Performance Information.
I am 200% sure after this explanation; you guys wouldn't have understood the concept behind this.
Now let's discuss this concept in my way. My way is connecting the concept with a practical
example. Before taking up a practical example, let me share the keyword for data, information
and report. Please take your notes and note it down. The keyword for Work Performance Data is
collecting planned and collecting actual progress. The keyword for Work Performance Information is
comparing planned and actual progress. The keyword for Work Performance Report is an electronic
representation of Work Performance Information. Now it is a time to discuss a practical example
and now it's a time to connect the practical example with the keywords I have shared.
Let's make the following assumptions. Consider, you are in the planning phase of your project.
You have estimated your project duration to 12 months. In the month of January,
you have planned to complete 12 activities and the cost you have estimated for the 12 activities
is $1,200. Now you completed your planning and you entered into the execution phase.
I'm going to create a scenario again, so you are at the end of the January month means your
January month is over. You actually completed 12 activities and for completing the 12 activities,
you have spent $1400. It is the time to collect Work Performance Data, Information and
Report. For the practical example, which I have taken. Let's start
collecting Work Performance Data first. What is the key word I have shared for Work
Performance Data, collecting plan and collecting actual progress. Let us first collect plan;
as per the example I have taken, how many activities you have estimated to complete in
the month of January, 12 activities. This is Work Performance Data 1, and for that 12 activities,
how much cost you have estimated; $1,200. This is Work Performance Data 2, with work performance
data 1 and 2, what is collected is planned. Now it is time to collect actual progress.
As per the scenario I have created, in the execution phase, how many activities you have
actually completed in the month of January, 12 activities, this is Work Performance Data 3, and
for that 12 activities, how much cost you ended up spending; $1,400. This is Work Performance Data 4.
With Work Performance Data 3 and 4, what is collected is actual progress. As a summary,
four Work Performance Data have been collected and with those Work Performance Data, what was
planned and what was the current progress in the month of January have been collected.
It is time to convert Work Performance Data into Work Performance Information. What
is the keyword word I have shared for Work Performance Information,
comparing planned with actual progress and by comparing planned with actual progress,
project status can be arrived. That project status is called Work Performance Information.
Now if we want to compare planned and actual, first we have to collect what is planned and
what is actual progress, right? This has been already done because we have collected four Work
Performance Data as of now for the practical example, which we have taken and those four
work performance data will give us what was planned and what is the current progress.
Now let's take Work Performance Data 1, you have planned to complete 12 activities in the month of
Jan and now let's take Work Performance Data 3. Actually, you have completed 12 activities in the
month of Jan. Let's compare. Your planned is 12 and you have actually completed 12.
What is your project status? You are on schedule. Your project is on schedule..
This is our Work Performance Information 1. Now let us take Work Performance Data 2,
you have estimated $1,200 for the month of Jan. This is planned and let's compare this with actual
for that, let's take Work Performance Data 4, which is you have actually spent $1,400. Now
make a comparison. What is plan 1,200, What is actual 1,400. Your project is over budget. Over
budget. This is Work Performance Information 2. As a summary, we have collected 2 Work Performance
Information, Work Performance Information 1; your project is on schedule, Work Performance
Information 2; your project is over budget. This is nothing but your project status.
Now the last and final step is converting Work Performance Information into Work Performance
Report. See, we have collected project status in the form of Work Performance Information.
What is your information 1, your project is on schedule and what is your information 2,
your project is over budget means in the month of January. Now you want to present this project
status to your project stakeholders, right? Just make an assumption for presenting that
you are opening a nice presentation and you are mentioning in that presentation
on the month of Jan, your project is on schedule and over budget. That
presentation is called Work Performance Report. Why that presentation is called work performance
report. With that presentation, you are giving an electronic representation of your work performance
information, which is your project status. See, as a project manager through the entire project
you guys have to collect Work Performance Data, convert that into Work Performance Information,
which is nothing but your project status and represent the Work Performance Information in
the form of Work Performance Report so that with that report you can communicate your
project status to your project stakeholders. Now it is a time to give you guys a test. I
want to really understand how good you guys have understood the concept. You will be seeing some
list of items on the screen, the same list of items you will be seeing on the description as
well and my kind request would be in the comments section, please let me know out of this items
which items of Work Performance Data, which items of Work Performance Information and which items of
Work Performance Report. Don't just say Gautham, these items are data, these items are information
and these items are report. Please provide me your reasoning as well why you are saying these items
are data, info and report because I really want to evaluate whether you have correctly understood the
concepts or not. Trust me, I will be replying to each and every comments and in comments I
will be revealing the right answer as well. I'm eagerly looking forward for your answers
on the comments. If you guys feel like you have understood the concept behind work performance,
data, information and report, never like before, please like this video and most importantly my
kind request would be please subscribe to our channel. The reason I am asking you guys to
subscribe to our channel is for your benefit because moving forward I'm going to come up
with lot and lot of PMP content and general project management related videos. When you
are subscribing our channel, you will get a notification and definitely you can make use
of those videos and if you guys have any doubts related to PMP or general project management
concept, don't hesitate to write me an email. My email ID is Gautham.sudakar@eduhubspot.com, which
will be given in the description as well and along with that I'll be giving my LinkedIn ID in the
description. Let's stay connected and let's build our network. I hope you guys have enjoyed this
video. I'll be soon meeting you all in an another great video. Until then, bye and take care.