- Hey, what's up peeps,
it's Peter Moriarty here.
Great to be with you.
If you're watching the replay, please say hello as well,
let me know where you're watching from,
whether you're on Facebook or YouTube or LinkedIn
or wherever you're checking this out,
please make sure you say hello.
My name is Pete Moriarty and I'm the owner of itGenius.
We are a company that helps small businesses
with their technology,
and something that we are really, really good at,
is helping businesses with Google Cloud
and specifically G Suite.
Now we've helped thousands of businesses across Australia
and beyond all over the world,
help get their teams more productive
and help business owners do more
inside and outside of the business
by using pretty cool tech from Google
to make everything run nice and smoothly.
And so this session is gonna be focused
for those that are all ready using G Suite.
So, if you're already a G Suite user,
I'm gonna be showing you some cool stuff that you can do
inside of it that, most people have not quite ticked
all of the boxes inside the Google G Suite.
Now, why is it important that we cover off this stuff?
Why is it important that I teach
and reteach and reteach and reteach
the cool things that you can do inside G Suite?
Well, that's because you want to get the most
out of your investment in a piece of technology like this.
If you put this in your business,
you want to make sure we actually using it.
We hear from many business owners that they come to us
and they say," hey, I set up this Google thing
or someone else set up this Google thing for me.
And I don't really fully know what it does."
It might help if I bring my microphone around.
(laughs)
Alright, so now we have audio.
I think we're good now.
(laughs)
But the reason that we're putting together this video,
is for those that are already on G Suite,
to help you get a bit more out of the platform,
it's super important that you make sure that your investment
is realized by you using all of the features
of this Application.
Now, is this about ticking boxes?
No, it's not about ticking boxes.
This is actually about you and your team
being the most productive that they can be,
which is our job as consultants and advisors.
And so, we want to help you unleash the power
of the tools that you already have.
Now, we were on a call with the guys at Google today,
our friends down in Sydney,
shout out to Tim, if you're listening to the stream
or watching the replay.
And what they said was, businesses that adopt G Suite
and the Google Cloud ecosystem
can have individual team members or workers
save literally hours per day.
Thanks to the features in built into Google.
So, we've got AI and Machine Learning
starting to be built in.
We've got, all the basic collaboration features
working in real time instead of working linearly
and saving stuff and waiting for it to synchronize.
We're no longer attaching documents to email,
documents in our live,
and working inside the Google ecosystem.
And so all these things together will literally save workers
hours every single day in the way that they work.
And these are from studies that are conducted
by consulting companies, who go into large organizations
and measure how teams actually work,
comparing different alternative collaboration platforms
to the Google ecosystem.
So, I want to help you unleash that.
I want to help you get some of that helping you
and your team to be more productive.
So that's what the point of this session is.
The first one I want to share with you,
and if you're already a concierge customer of ours,
you should've got an email about this in last week or so,
is that meet has now been switched on.
Well meet recording has now been switched on
inside of Google Meet,
and it's basically cloud-based recording
right inside your meetings.
And, I've been talking a lot about this,
and hammering on and on about it
because, it's really important that you have a go at this
because it's free for now,
but only for a limited time.
After the end of September,
you'll have to actually be on an enterprise account
to get access to this recording feature.
But let me tell you, once you've used this,
it's really hard to go back.
So, I employ you to have a crack
at trying this out right now.
So, what does that look like?
Well, when we're inside a meeting,
here and I'm gonna switch to my meeting
where we have angel here as well,
how are you doing Angel?
And inside the Google Meet in my settings
in the bottom right hand corner here,
I just need to click a little button,
and I've got an option there to record the meeting.
And what this does is,
it's automatically gonna start recording the meeting.
I've got to accept and ask for consent,
and it's gonna let everyone on the meeting
know that I'm actually recording the meeting,
but in true Google fashion,
this is gonna record to the cloud automatically.
And so that means that I don't have to like download
a file afterwards.
I don't have to mess around with the recording
kind of dig around with anything.
Now, what I like about this is,
once it's finished recording,
it's automatically gonna just drop that straight
into my Google drive.
So, if I open up my Google drive here,
you can see I've got a folder called meet recordings,
and all my recordings just basically
drop straight into there automatically.
Now, not only, not only will the videos be recorded,
but also any text that is in there as well.
And so, all of those are being basically captured
into recordings automatically,
and it automatically shares the recording
with any of the participants that were on the video as well.
So that's a nifty, nifty little feature,
really, really useful for the following,
recording important critical meetings,
where you don't want to have to worry
about like firing up screenshare,
or if you're using something like zoom,
you've got to like download it to your computer
and then remember to upload it.
Or if you're using the cloud storage feature in zoom,
it eventually fills up and you run out of space.
This is just like one click, bang, it's recording,
and then you don't have to worry about it anymore.
The second thing that this is really useful for,
is because it's automatically saving them into Google drive,
what that means is, you can just drag and drop
from that Google drive folder to maybe your training folder
or a staff folder, or maybe an HR file,
if it's like an HR type meeting,
and you don't have to worry about downloading
and re-uploading the file.
It's already stored in the cloud.
And you can just move it about whenever you need to.
Can also be used for recording, maybe a client meeting.
And so if you're using it for client meeting,
you can first record,
and then easily share that with someone just via a link,
because it's automatically gonna share
any participants that were on the video,
access to the meeting.
So, that makes it a really easy
to get access to everything there.
Now, it records everything that happens in the meeting,
including the video, obviously,
but also, the chat that I mentioned,
or just puts the chat into a text file.
The one thing that it doesn't record are the captions.
And so, I'll show you what they look like.
You can switch on captions inside your Google Meetings now,
again, just down from the settings menu.
And so once you're in a Google Meet,
it should automatically start transcribing.
So once you're inside of Google Meet,
it's automatically going to transcribe your voice to text.
Unfortunately, it doesn't save that in the recordings.
However, there are some third party plug-ins for Google Meet
which will allow you to do that.
So there you go, a little pro tip
if you didn't know that they were available there
inside of Google Meet,
there's that cool little transcriptions
that you cannot switch on automatically.
So that's Google Meet.
I'm really curious to know from you guys,
because, we talked to a lot of businesses,
and many are in the zoom world
because everyone kind of went zoom when Covid happened,
and some are still like using Skype,
or another kind of video conferencing App.
I'm really curious for,
to hear from you drop in the comments.
What is the App you use the most?
Now, don't worry, no judgment here at all.
I'm just really curious to know,
have you started using Google Meet,
more than something like zoom
or are you still a zoomer?
'Cause I'm curious to know,
we've really been on a campaign to try
and get more and more business owners using meet
because there's no extra cost,
it's gonna be more secure
'cause it's tied to your Google account.
It's really convenient because it's built in
and integrated with all the other Google Apps.
And it automatically talks to Google calendar
and there's captions and recording
and all the other cool features.
But I know that a lot of our customers still use zoom,
just because they're kind of in the habit of that.
So drop down below in the comments,
What is the primary, no judgment,
what is the primary video App that you're using right now?
Are you using zoom, are you using Skype?
Are you using Teams or Slack?
or some business owners I know, use Facebook chat
because it's just really easy to chat to people on Facebook,
drop that down below,
and I'd love to hear what that is.