Zoom have added more abilities in the last six months Zoom have added mail and calendar and
it really does add a layer to your Zoom account for practicality in use but does it really become
useful when you're using it today we're going to explore Zoom mail and zoom calendar now that they
are out of beta and give you an idea of how they work and a little bit more about them so welcome
my name is Francesca d'alessio I'm very excited to dive into zoom and many of the other productivity
apps so if you're new here hit subscribe and also check out tool finder which will be linked
in description below today's video is brought to you by Freedom now for those who don't know what
freedom is it's a application that allows you to block websites and apps and distractions and
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freedom for sponsoring today's feature so here we are with zoom and they added a bunch of features
uh more recently trying to compete with the likes of Google workspace Microsoft 365 and even the
likes of what a Dropbox as well it's really become quite a competitive environment and zoom had that
pandemic boost of being the place to do video meetings and they want to extend that into other
areas so here we are with the traditional Zoom layout and first things first is you can access
mail up here now I've actually set this up so naturally I can just view it and this is connected
to my Gmail account although I think you can add multiple Gmail experiences and also other accounts
so here we are you can create a zoom mail account or sign in with Microsoft if you did want to and
that helps to connect up now you can also set up some email preferencing for example what
notifications you want popping up or undo send abilities and even modify your signature too and
this naturally pulls itself in from Gmail you can add third-party email experiences like Gmail and
Microsoft 365 as well as remove them here now I'm just going to pop this away and make this slightly
bigger to give you a better idea of the real estate now inside of this account what's quite
nice as well is you can have filter set up so if I wanted to add a filter I could set it up from
a subject a criteria on what it contains or SARS file files size of file as well so I didn't expect
them to have a feature like this being available in here and you can also set up vacation mode here
now sometimes when you're using apps like superhuman then use a third-party version
of Gmail it doesn't allow you to do things like vacation or email signature and this is Handy
having that in here because sometimes and only rarely obviously because you're on vacation not
as much as you do say actively work it's easier to go inside of Gmail but this actually brings it
all into one house so let's go back and give you an idea of what the account looks like and to be
honest it looks very much like Gmail you can go inside of an email and see the details of it you
can reply you can do all of the regular stuff up here and you can even reply in line and it gives
you very much what GMail gives you from the start but ported inside of Zoom composing an email can
be done in the top right the bottom right hand corner and you can see that it actually brings
in my Gmail my old gmail set up for my work and this helps you to create a new email to be honest
it's nothing special it is really just a ported version of Gmail but it's nice having it all
toasted into one area now you can actually manage this through your account portal on the likes of
zoom.com which you can manage there which gives you a lot more control about what you have access
to and things like that now the same goes for your email experience you can I'm sorry your calendar
experience you can now see a view of what's coming up you can create events and if I'm able just to
make the screen slightly smaller you can see the details of everything that comes up now as you
can see I'm on the zoom one basic plan so I have a 40 minute limit but what it will can do is go
ahead and create an event a zoom meeting straight away and naturally create a password send it to
the right people which is definitely a great way to do that there is a feature called find a time
which allows you to pick a variety of slots to be able to book in but they do have a fairly new
feature that is in beta called Zoom scheduler so I'm going to just log into my zoom account
and show you how to get access to that so here is the zoom scheduler you can create a public page
much like calendar lay and go ahead and create a repeat availability or a custom availability
creating the event and setup like that this is helpful for maybe those who do routine webinars
book PT sessions or maybe even those who are consultancy based this is quite helpful for
creating a repeat uh schedule where people can book stuff and from here you can see upcoming
meetings that have been scheduled and anything that you want to be able to manage your public
page your public page looks a little bit like this I don't think it'll actually have available
appointments because I don't have any there but let's just see if I can go ahead and create one
so if I refresh the page I can now see it in very much calendly like view of upcoming meetings which
could be quite helpful okay so the calendar experience is fairly easy to set up and you
can do a meet now or copy your personal meeting ID from zoom straight away which is great for
just getting things set up you can also see a week view and a day view as well to give you a
basic structure of that account now you can also see details of each of the events and upcoming
ones in your calendar by scrobbling across as well which is really nice and easy to do and you can
even hide that side panel if you didn't want to so as you can see it's very basic Zoom mail and zoom
calendar designed to give you a very simplistic experience but really just a ported version of
what you already have inside of your other uh your Zoom account which is really helpful for
being able to keep everything in one location but to be honest zoom on offering something incredibly
good here but they're offering something that gives them an opportunity to compete with the
other big players so if I were you I wouldn't necessarily jump to jump on Zoom mail and zoom
calendar but if you're somebody that active uses Zoom to book meetings to manage webinars and even
use the relatively new whiteboard function this might be something you might want to bring into
one location if you're looking for consolidation this is probably a good move but if you're looking
for a practicality in day-to-day use and you are already using something else I wouldn't
necessarily move to something like this so that was an overview of Zoom mail and zoom calendar
hopefully the guide gave you a bit of an overview of what they're like whether
they're worth it and a little bit more about it so thank you very much for joining today if you
want to subscribe you can check us out below if you want to find tool finder and find the
perfect product of the app for you you can find that link in description below thank
you very much folks and I look forward to seeing you in a future video cheerio
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