Zoom Events has many features that you can use to make powerful virtual or hybrid events.
But you don’t have to do it alone.
Hub owners and hub hosts can co-editors, speakers, alternative hosts, exhibitors, and exhibitor
representatives.
Co-editors have permissions for only the event pages they are assigned.
After you’ve created either a single or multi-session event, go to My Events and click
the edit icon.
In the top right corner, select Invite Editors and input an email address.
Next, select their permissions.
For example, if this editor needs to be able to make global changes to this event, check
the box next to Basic Info, Event Profile, Advanced Options.
If they also need to add speakers, check the box next to in-session branding, sessions,
speakers.
Click Add and Save.
Speakers speak in their assigned sessions, meaning that they can unmute and turn on their
videos.
Speaker bios appear on the event page and in the event lobby.
Select the Speaker tab, then Add Speaker.
Upload your speaker’s photo, add their name, and enter their email.
Note that Zoom Events will invite them to edit their profile.
Below, you can add their company’s logo, name, and website.
Optionally, upload a speaker video so your attendees can get an introduction before the
big day.
Complete the speaker details and then select Save.
Next, to assign your speaker to a session, choose sessions, select the desired session.
Scroll down and select Add Speaker.
Alternative hosts can start sessions and moderate attendees.
Every session must have at least one assigned alternative host.
Speakers are assigned as alternative hosts by default but you can uncheck the box if
you don’t want them to have the extra permissions.
To assign a new alternative host, scroll down under Speakers in any session - webinar or
meeting - and input an email.
Exhibitors and their representatives can interact with attendees and showcase their organization
or mission with a booth at your virtual expo.
Optionally, classify an exhibitor as a sponsor allowing you to set sponsorship tiers that
determine the amount of exposure they’ll have at your event.
Exhibitors can only be added to multi-session event types.
Select the Exhibitors tab under event content, then Add Exhibitor.
Here, you can complete basic info about the exhibitor, add any representatives who will
assist during the event, and upload video, image, and PDF assets.
From the Info tab, add their logo, name, and an optional description.
Check the box at the top to designate this exhibitor as a sponsor.
Then select their tier.
Sponsor tiers impact the amount of visibility the sponsor can receive at your event.
Non-sponsor exhibitors are provided with the same level of visibility as Gold tier sponsors.
If this exhibitor is sponsoring or associated with specific sessions, select them here,
then choose if you’ll allow them to chat with your attendees during the event.
Scroll down and complete the contact fields, then click save.
After creating the exhibitor, you can invite them to complete the remaining fields of their
profile by clicking the flyout menu to the right and choosing Invite Exhibitor to Edit.
Then click send.
You can also send these invites in bulk to all or many exhibitors at once by choosing
Invite Exhibitors to Edit Details in the upper right.
The exhibitor will receive an email invitation with a link to edit their profile, upload
assets, and add representatives.
You’ll be able to review and approve any changes they make before they’re published.
Let’s take a look at a sponsor in an open event lobby.
Here’s how it will appear to registered attendees who can also join the sponsor chat
in the panel on the right.
Representatives can be added to the exhibitor’s sessions, be available to connect with attendees
via chat and start available expo booth spaces.
Note that your main exhibitor contact is automatically given Representative permission.
To add a Representative, open the appropriate exhibitor from the exhibitors tab and choose
Represenatives at the top.
Now click Add Representative.
Add a photo, name, email, and title for this representative.
And save.
The representative will be invited to the event and have permissions to act on behalf
of the exhibitor during the event.
Exhibitor contacts and their representatives can be found in the Special Roles tab.
So there you have it; now you can assign many different roles to help you create your next
stellar Zoom Event.