Project management is the application of skills, tools and methods that reach a certain achievement,
through completion of multiple steps.
A project is usually a long-term goal composed of several smaller tasks, and as such the
amount of moving parts will usually render the standard to-do list useless right at the
start of your project.
For successful and stress-free project management you should rely on a system that is a little
bit more robust and allows you to input valuable information and data while maintaining a structured
and reliable system.
Whether you are starting a new project, in the middle of one or collaborating with multiple
people I’m sure these tips will help you and if some of them are already familiar to
you this should serve as a way to check if you are being as efficient as possible with
your projects.
I've been using Notion for more than one year to basically organize every single project
in my life so I am happy to say that they are sponsoring today's video... but more about
that later.
An effective project management system should be able to **(1) clearly define the goals
and objectives of your project, (2) define tasks, (3) manage a timeline and (4) be adjustable.**
You should be defining your project goals in a smart way; in other words, they need
to be specific, measurable, assignable, relevant and timely and you should be clearly able
to identify deliverables, costs, timeframes, resources and stakeholders.
But more about that on that video I uploaded months ago about smart goals.
******The project management software you use should be able to incorporate this easily
and that information should be accessible at all times.
You don't have to use anything fancy, you might just find that a simple to-do list will
do the trick for you.
Setting your expectations in the early stages of the project is essential - you should know,
with a certain level of detail, what are your expectations for the project at hands including
some essential elements of it, including the quality of work, the different assignments
that need to be completed in a specific timeframe and the type of tools and data everyone will
have to deal with.
When managing your project, it's important to make sure that you are preparing the environment
(for instance, the collaborative software you use to work) in a productive way that
is packed with information and tools that will make sure the work gets done.
You'll then have to clearly define the tasks required to complete the project.
These should be broken down as much as possible and, at an early stage, should include detailed
information about their completion.
Using a table that allows you to track progress on your tasks, as well as including valuable
details, prices, dates and other information is a good way to keep track of individual
tasks during a long-term period.
Managing a timeline effectively will assign those tasks specific deadlines and that's
a good way to improve accountability and have a good glance of everything.
It's also important to setup your tools so that your timeline is adjustable so you can
take into account any unforeseen problems that may arise.
The important thing here is to take note of those adjustments so that any changes in your
original plan can be saved - this makes sure that you create accountability while also
keeping an organized record of major decisions during the project.
Adjusting your project during its progress is also important because you can't predict
everything.
Being prepared to shift things around and knowing *what* to shift is important to guarantee
that despite any setbacks, you're able to make your work more flexible.
Delegating tasks to your team in a clear way is a big part of this intelligent management
and providing the right organization tools will make sure that shifting between tasks
or smaller sub-projects isn't hard because all the data is listed and provided accordingly.
It's also important to review your work periodically.
Performing an exhaustive review of the project will help you tackle problems early on instead
of having to deal with those same problems near your deadline.
Reviewing your work is done easily when data is easy shareable so it’s important to enter
a mindset where you’re constantly reminded that when you’re doing something on the
long run you should help yourself in the future, to - so adding files, notes and linking tasks
is important so that everything is associated in a specific and fool proof way.
It’s also a good idea to create a dashboard that is able to compile the most relevant
data points, such as your timeline, task status, the project calendar, completion rate etc.
So, to wrap this up - you should be able to define your goals and objectives in a smart
way as well as your expectations regarding the project.
Then it’s time to define specific tasks to a timeline that should be organized in
a detailed way that allows everyone to easily access the same information.
Then, your project should be constantly adjusted and reviewed so you’ll be able to reach
the completion point without stumbling too much.
All of your project management can be achieved with Notion.
Notion is a great tool, both for your own individual projects as well as your whole
team, or if you have people collaborating with you in a more informal way.
Having powerful software that makes sure you're all on the same page is even more important
now that everyone's working from home while staying connected.
With Notion your team will be able to create wikis that keep everyone informed, manage
projects all in one spot, share documents so that they are easy to find and edit and
much more.
Also, Notion is fully customizable so you will never be stuck to one template - I use
to to collaborate with multiple people for my YouTube channel and I've created lots of
projects in it - from writing an eBook, to planning for a wedding, to designing my website.
But if you think you want to use something more classic you can use one of the tons of
templates they provide for teams, which you can also modify freely.
And speaking of free - you can try and explore Notion anytime you want *for free and* for
as long as you like, before you upgrade to the Teams plan.
If you want to start using this awesome tool you sign up for free using this link, which
will also be provided in the description box below.
I hope you enjoyed today's video, and I will see you next week.
Bye guys.