Welcome to QuickBooks Online for Nonprofits.
I am Ufuoma Ogaga, the Owner of Goshen ...
Bookkeeping & Consulting.
I am also a Financial Controller serving nonprofits ...
nationwide by helping them to increase profitability one ...
mission at a time.
In today's tutorial, I will show you how to record ...
a bill in QuickBooks Online using two methods.
There are two ways to enter expenses in QuickBooks ...
Online. One way is by clicking on the ...
Quick Create plus icon, then under the vendor ...
column you can select a bill, a check or an expense to ...
record the transaction. The second way is by clicking ...
on Expenses tab at the left navigation bar then select ...
Expenses. You will see a green New ...
transaction button at the top. If you click on the dropdown ...
option next to the button, you can create type expense ...
transaction inside QuickBooks.
To create a bill, I will click on the Quick ...
Create (+) icon then select Bill.
QuickBooks Online will open a Bill entry screen.
In this screen you can select an existing vendor from the ...
list or create a new one. Since I already have my firm ...
listed as vendor. So,
I am going to select Goshen Bookkeeping &
Consulting as my vendor.
Everything you enter in this screen must match your ...
physical bill. Here is a sample bill that I will ...
use to fill in the details on the bill screen in QuickBooks.
I will enter the bill terms as Net 30,
bill date as 01/05/19 and bill number as 201901.
And I am going to select my location as without donor restrictions.
In the category details part, I am going to select ...
bookkeeping as my expense account and enter 2019 ...
January bookkeeping service as my description for the ...
purpose of the bill and $1,000 as the bill amount.
Now, you have an option to make ...
the bill billable to a customer or member or a grant by ...
checking the billable box and select a member's name.
I will leave those 2 options blank.
You can also add a class to track the expense to a ...
program or an admin function for your nonprofit.
I am going choose Admin as my class.
I like to repeat the description I entered above in the memo ...
field then attach a copy of the physical bill in the attachment ...
section. I am going to do that.
Once everything entered correctly,
you can click save and close green button to exit the bill ...
entry screen or click save and new.
I will click save and new to enter another bill.
Let's say the bill we created earlier was meant to be ...
billable expense to a grant that will be reimbursed later ...
to your nonprofit. You need to use the products ...
and services option in the item details part of this ...
screen to record that bill. Now,
If you haven't watched my QuickBooks Online products ...
and services video, pause this video and go ...
watch that video.
I am going to select Goshen Bookkeeping &
Consulting as my vendor again.
I am going to enter the bill terms as Net 30,
bill date as 01/05/19 and bill number as 201902.
I will choose the without donor restrictions as my ...
location and leave the category details section blank.
I will click the drop-down arrow to expand the Item ...
details section. Under the product/service ...
column, I will select the bookkeeping ...
service. Enter my bill description as ...
2019 January bookkeeping service,
enter one for my quantity, skip the rate column and just ...
enter my total amount as $1,000.
I will check the billable box, skip the tax column,
and select John Foundation as my member then admin as ...
my class. I will repeat the description in ...
the memo field and drag and drop a physical copy of the ...
bill to the attachment section. Once everything matches my ...
bill, I am going to click the save ...
and close green button to exit the bill entry screen.
To see both bills that we entered,
you can click on the Expenses tab at the left ...
navigation bar then select the Expenses section.
There is the bills we just entered.
You can go to Vendors section,
locate Goshen Bookkeeping &
Consulting and click on it and you will see a list of the bills ...
we just entered under my firm's profile.
Thank you so much for watching!