(upbeat music)
- [Instructor] Okay, you've been up all night
writing this great document.
You're finally done,
and you want to share it with the rest of the world.
There's a few different ways to do that,
and we're going to talk about the options right now.
The first way would just be to go to file
and select that you want to publish to the web.
So when you publish to the web,
what it does is it takes kinda stripped-down version
of the document, pretty much just the words.
And it allows you post on the web.
So we'll left click on that.
And let's leave it as link for now.
And that just gives you a link
to where this document is going to be.
Let's copy that.
And I'm going to go upper right-hand corner.
I'm going to open up a new window,
but this one this one is what's called incognito.
So this is not logged into my Google Account.
So what I'm doing is I'm simulating someone else
that has nothing to do with me.
They're not logged into my account.
We'll put the link in here, and this is what they'll see.
So this is a very bare-bones version of your document.
It does have the words, obviously.
It also has the font type and the sizes,
but that's about all.
This will load faster.
You can have 1,000 people in it at one time.
It still hosted on Google's servers.
If you look up at the address bar,
it's still at docs.google.com.
But it's shared with anyone that wants to look at it.
So let's go back to Google Docs.
You can share that link anyway that you want.
But some of the easier ways are built in here
where you could just, there's kind of a shortcut.
Send it out through your email account.
Or you could post it on Facebook or Twitter.
But if you're at a school or a company
and you wanna limit just to that entity,
you can left click on require viewers to sign in.
So I'm going to left click on that.
And let's go back to that other window that I had open.
We'll refresh it.
And since this isn't logged into my Google Account,
it won't let me view the document.
Right, so that's the basics of publishing your document
as a link.
And if you wanna embed the document,
what this does is it gives you code
that needs to be copied and pasted onto another website.
So you'll have to have access to website to do this.
So let's try it out.
Going to uncheck require viewers to sign in.
And I'll just always leave this checked.
I'm assuming if you publish it,
you want it to show any changes that you made.
Let's grab this code,
and we'll go over to the backend of my website.
This is just a code editor in WordPress.
If you don't know what this is,
you'll probably not going to be able to embed it
because you don't have a website.
It's all right, skip past this part.
Timestamps are down in the description of the video
if you wanna go to sharing.
But if you do have access to a website
and you can edit the HTML code, you will paste this in.
And let's take a preview of what that looks like.
So this frame is going to be here on all my webpages,
and this title came in automatically.
That has nothing to do with Google Docs.
But what Docs did was it came in this iframe here.
So when it embeds something,
it's putting it into an element called an iframe.
Scroll down, you can see the document.
But obviously, this isn't the optimal configuration, right?
You probably want it wider, and you want it taller.
So let's go back to the HTML code.
And we'll just tell it that the width should be 90%,
and the height, 300 pixels.
And there we go.
Looks a little bit better.
Right?
Change it to however you want it.
It'll give you a scrollbar if it doesn't have enough height
to show the entire document.
And that's an embedded published Google Doc.
So the other option on how to distribute Google Doc
when you're done with it,
let's close this out, is to share it.
And this is when you start giving people access
to this actual interface that you're seeing here.
So when they log into it, if you shared it,
they're going to see the file menu
and probably have this toolbar here.
Basically, they'll see what you're seeing.
So let's left click on share.
Okay, so once you go into share menu,
you'll get this interface.
And there's two different things that you can do here.
You can either work with the link,
or you can specify specific people.
So you would type in email addresses in this input box here
if you wanted to share it with specific people.
Let's just do this guy.
And I control whether or not he can edit it.
He can leave comments, or he can just view.
So this gets less as you go down.
If you can just comment in it, you can't edit it.
If you can only view, you can't even leave comments.
You can just look at it.
So if I were to do this,
let's say I would give him view privileges.
You would add a note here, say, hey, Michael.
I would like you to look at this document
that I just created.
Leave that check on notify people and send it to him.
The other way to share it,
which doesn't have to do with specific people
so let's take that out, is to get a shareable link.
Left click on that, and it will bring up a few more options.
Let's click on advanced to see them a little bit better.
So right now, anyone at my organization
with the link can view.
So let's say we wanna change that.
Here are your options for link sharing.
So the most restrictive is at the bottom.
And it gets less restrictive as you move up.
So the first one would be link sharing's off, right?
That's the way it is if you had not changed it at all.
And it's only available to those people
who had their email address typed in.
Or you can make a private link,
but anyone at your company could access it
if they have the link.
You could make it anyone at your company
or school can access it.
So these two options will only be here
if you're on a school or a G Suite account.
And then a less restrictive option is
to turn link sharing on,
so anyone with the link can get into the document.
But it's a long random link,
so you can't just guess it and find it.
You'd have to be given the link.
But if you have the link, you can view this document.
And then the least restrictive one is on, public on the web.
So this means anyone could theoretically search
for this document and find it.
They don't have to know the link.
And all of these options are also controlled
by this dropdown.
So let's say we're doing on, anyone with the link,
right now you're just saying they can view it.
But if you want them to have a higher level
where they can comment or an even higher level
where they can edit, you would change it here.
Right, so with these current settings,
you're saying anyone with the link can edit the document.
So those are the two different ways to share a Google Doc.
You either publish it on the web, or you share it.
And with the sharing,
it's more pointed towards collaborating with other people.
And publishing it is just making it viewable on the web.
It's lightweight.
It doesn't actually load Google Docs.
And as I went back and watched this video,
I was thinking I should probably put in an explanation here.
The text in this document was generated
using a random paragraph generator I found online.
It does look like I was writing poetry.
However, I was not.
So in this next video,
we'll talk about how to create a table of contents.
And you can do it with or without links.
See you in the video, thanks.