Welcome to Office 2013 video project number 16.
Hey, we're still talking about Word.
And in this video, we want to talk about bulleted, numbered,
or multi-level lists.
Now, bulleted, numbered lists-- great way to create an outline
or create a list of items or organize a set of ideas.
Here, we have some text-- "Windows Explorer."
And we want an organized list of the topics
we covered in this class.
Now, bullets, numbers, multi-level lists, all
the list options-- that's a paragraph level formatting.
So I'm going to click anywhere in this paragraph,
and up in Home, Paragraph, there it is.
There's some bullets.
Now, we talked about bullets back in Chapter 1.
If you don't like a bullet here, if you
don't see the bullet you want, just define a new one.
We saw how you could use symbol.
These are just fonts that you choose
that define different symbols.
And you can pick whatever you want for your bullet.
You can even insert a picture.
Straight numbered list, that just gives you one 1, 2, 3, 4,
5.
You can select ABC if you want.
Multi-level list, that's what we're going to use here.
I'm going to select the default.
It goes 1, A, little i, and then back to 1.
It's easy enough to change that, and we'll see in just a moment
how to change that and define your own.
Now, this is a paragraph level formatting.
So as you would expect, when you hit Enter,
it carries the paragraph level formatting forward.
And it's polite.
It increments up.
So I'm going to type "Excel," Enter, Access, Enter.
Now, when you get done with your list, in earlier versions,
you'd keep hitting Enter, Enter, Enter,
and then the number or the bullet would never go away.
But now, if you hit Enter a second time, it's polite.
It knows that you don't want it anymore.
So that's kind of nice.
And lists, whether they're numbers or bullets,
they'll totally update.
So I can come up here at the end of "Windows Explorer," and hit
Enter, "PowerPoint," Enter.
Now, this is just a straight list-- 1, 2, 3, 4.
But I want some numbers underneath each one
of these topics.
So here's how you do it.
It's called going in a level-- Tab.
Tab goes in a level.
So I'm going to type, "Presentations," Enter.
Now, that's polite.
We're on a sub-level here.
And it will totally increment-- a, b, c, d.
Now, to have those in a level, but to go back up a level,
Shift-Tab, and now, I can type, "Word," Enter, Tab, Enter,
Enter.
So and I can just go up and down and amend it, any point.
So I hit Enter.
It changed it to 2-- Tab.
Enter carries it forward.
Tab moves in a level.
Shift-Tab moves back up a level.
Now, I always think of Tab as moving forward, Shift-Tab
as moving backwards.
And we've seen Tab to move forward.
It works in Word tables, Excel, dialogue boxes, websites.
Shift-Tab in all of those goes backwards.
So you can think of it as going in a level or back up a level,
or just forwards, backwards.
So the way I think of Tab and Shift-Tab
universally as forwards and backwards.
All right.
Let's go to "Excel," Enter, Tab to go in a level or forward.
And here, when I hit Enter would add a b,
but I want to skip a level.
So to skip a level, you use-- instead of Enter,
you use Shift-Enter.
I'm going to say "or," and now when I hit Enter,
it goes back and continues the a to b.
All right, so I've done Enter to increment
to the next level, Tab to move in a level,
Shift-Tab to move back up a level, and Shift-Enter to skip.
Let's come the end of "Access"-- Enter, Tab.
Access is a database.
Enter, and then Tab to go in yet another level.
What does any database do?
Store raw data.
And I'm going to do Shift-Enter to skip, and Enter
to continue this level-- "Create Useful Information."
Now, let's define a new list, because I
don't like this 1, a here.
I'm simply going to click somewhere
in this bulleted list, go to the multi-list drop down,
and at the bottom, it says Define New Multilevel List.
And it's pretty straightforward.
Dialogue boxes are great.
It always will give us a preview as we change things.
Over here, we could select whichever level we want
and change it down here.
1 is fine.
I'm going to go to 2 because I don't want it to be "a."
So I'm going to come down here-- oh, not there-- the next one,
and choose whatever I want.
I'm going to do the i, ii, iii.
And I'm going to go back up to 3.
Oh, that's i's.
I don't want that.
Now, notice it has a parentheses here and here.
So I'm going to come to this text box, backspace, and type
a period.
So now, we can see our new multi-level list
is starting to emerge.
You can even do formatting.
So if you wanted the actual bullet, not the text,
to be bold, for instance, you could do that.
All right, so on 3, we could even change alignment.
And you could watch your previous.
So right now, alignment, that means the actual bullet
is aligned at 0.5.
So I can increase that, and I can see this up here.
I love dialogue boxes that give us a preview.
I'm going to go back-- 0.5.
The text indent, that's the second line.
So I can increase that, and I can see this moving up here.
I'm going to go back down.
So you can go through this whole list
and define your own multi-level list.
I'm going to click OK, and instantly, there we go.
Now, let's enter some text here-- [AUDIO OUT]
Open Parentheses, Closed Parentheses, Enter.
And so we're down here.
And let's say we want to continue our list after we've
written something in our document.
So "Mail Merge."
So if I come up here and click on our beautiful new defined
list, boom-- oh, it starts at 1.
No problem.
There's some great items available
when you right-click for numbers and bulletting.
I want to continue numbering, which
means from the prior list.
So boop, and now I have 6.
Let's come down here and look at a couple more things.
We can type.
We don't have to create our number
list based on the bullets up here.
Watch this.
I'm going to type 1, Open Parentheses, Space.
That's an indication.
Those three key strokes are us, the user, saying hey,
I'd like to start a numbered list.
And then you can type whatever you want.
Now notice, this list here, we've kind of skipped around.
So you actually have quite a bit of freedom
of setting the numbers here.
I want to start this at 2.
So my cursor's in the paragraph, right-click,
oh, Set Numbering Value.
And so now I could start this at 2.
Click OK.
We can even jump.
If Excel was supposed to be 6, I could right-click, Set,
and start it at 6.
In essence, we'd be skipping here right within our list.
All right, so bulleted, numbered,
and multi-level lists-- mostly here, we
looked at this multi-level list-- quite convenient.
Our next video, we'll see our first example of PowerPoint.
The key there is going to be that we're usually
using bullets, not numbers, but the same keyboards will work--
Enter to create a new bullet; Tab to move forward;
Shift-Tab to move back; and if we want to skip, Shift-Enter.
All right, we'll see you next video.