On the right, we have Google Tasks. On the left, we have Microsoft To Do.
We're going to take both of them, put the exact same tasks in them, and then see how
they act differently. On the left hand side this is a browser with the To-Do
application pulled up and, as you can see in the lower left hand corner, it's
integrated with Outlook. So, you would check your mail and your calendar from
here and then the last option would bring you to a To-Do. On the
right-hand side, you can see that Tasks is integrated with Gmail. So, the way that
you access Tasks, if I close this, it has to be full screen, is that there's this toolbar
on the right with the calendar, Keep and Tasks. I'm going to click on that. I'm
going to bring it back to the right so you can see both and actually for To Do, on the
left, I'm going to bring up the app. I've installed this app on Windows 10
and I'm going to use this to show it to you just because it shows it a little
bit easier. It has the left-hand pane on here, you don't have to expand it.
It's going to be the same functionality whether it's here on the desktop or on
your mobile device. We're just going to record some tasks in them. I'm going to
show you how they are going to work differently. The first thing that I
want to do is I want to go grocery shopping. I'm going to add it to my To Do.
I just typed it in on the first line. I click Add and what happens here is a
couple of different things. One is it just added it to my Tasks.
There's a default lists down here that was created and it's grocery shopping. The
second thing to notice that Microsoft To Do has done is it's added it to what it's
called My Day. Let's go on the left hand side and go to My Day. We're going
to click on this. My Day is kind of the unique feature of To Do and this is
what you're supposed to create every day for just what you want to do that day.
We're actually going to do grocery shopping tomorrow so what I will do
first is, I'll take it out of My Day. Let's just right-click on it and choose
Remove from my day. Let's go over and add the same task to Google Tasks. I'm
going to left-click and just add grocery shopping. I'm going to hit
enter. What's happened here is it's added the task and then it adds a new
blank line below it just waiting for me to add another one. We said we're
going to do this tomorrow in Google Tasks. I'm going to click on the pencil
and then I'm going to add a particular date to it. I'm gonna make it tomorrow.
We'll go back and what that has done, that's added a little icon to tomorrow
and if I look at my Google Calendar in the same account, if you make sure that
your calendar with your Tasks is turned, on so I'm going to put a checkmark there,
you'll see this on your calendar. This is going to pop up on the day that you tell
it to. If you click in it, it will have some of the details. Let's go back
to Tasks. The calendar is just one way to view it but we're going to be working
with them through Tasks. Let's go over to Microsoft To Do. It's put it down
in tasks. Let's left click on it to open it. We get
this little panel and we're going to add a due date to this to be tomorrow.
What this has done, as you can see, it's assigned to tomorrow. If you go
to Planned, this will be organizing things for you by date. That was done
automatically when I moved it to tomorrow. The next thing that we want to
do to these tasks is that we want to have little subtasks. So when we go
grocery shopping, we're going to in To Do, we're going to add steps, and we're going
to add bananas. Hit your Enter key and then we're going to add Kiwis. Let's
close that window and you can see in the grocery shopping that 0 of 2 are done. If I
left click on it again, it'll bring up the steps over in Google Tasks. If we click
on grocery shopping, we can add what they are calling subtasks. It's the same thing
right? Bananas and we're going to add Kiwis.
The task and the sub tasks are pretty similar between To Do and Tasks except
that you see the sub tasks in Google Tasks, which is a pretty significant
difference. Now we're going to add another task that we want to do today.
We're going to do it in To Do first. We're going to go up to the My Day. We're
going to clean the house. Just left click to add and since you started in My Day,
it's going to add it to My Day. As we go down the Tasks and you look at these
two things, the grocery shopping is assigned to tomorrow, but to clean the house,
you put it in my day which is supposed to be everything that you want to do
this day. But, you didn't technically assign it to today. If you want to do
that, you can just add a due date and make it today. But, that does put it in
the Planned. If you left click on Planned, you'll see today and tomorrow. So,
it depends on how you want to manage things in To Do. If you want to just use My
Day, you don't have to assign it also to today because I'd be a little bit
redundant. But, if you go over to Google Tasks, we're going to add a task. Clean the
house and it's somewhat similar. Let's click out of this task. It puts it on top
because it's not tomorrow, so it's assuming it's today. You can
also assign it to today. When you back back out, these are in chronological
order and it's labeled today and tomorrow. So with doing it on today, it is
going to bring it to your calendar. Let's look at today. Clean the house is
on there. If I go back in to clean the house and take it off of today and go
back into the calendar, it's gone from today. So keep that in mind as you're
using Google Tasks that, if you don't give it a day, if you're relying on your
calendar, you're not going to see it. If we want to categorize tasks in certain
lists, it's rather apparent how to do it in Microsoft To Do. We'll come over
here and we'll make a new list and we're going to say school and our task is
going to be study for a test. We're going to put that off as long as
possible, so we're going to left-click in it and we're going to make it next week.
I'm going to close that. Let's do the same thing in Google Tasks. If you
want another list right now, I only have a list that's called My tasks. You have
to go down here to create new list and we'll say School. Click on done and now
when you're looking at school. This is behaving differently than
Microsoft To Do, right? In Microsoft To Do, I see I'm in the School task, but I see
the numbers of the other ones here as well. So, I feel like there's other things
to do. In Google Tasks, if you're looking at School, everything else goes away. So
if you want to study for tests, and let's put that one off as well that's maybe to
the 28th, and back up, you see that it's on your School list, but if you go back
to your main list, you don't see it there. So keep that in mind as you're using
Google Tasks. In Microsoft To Do, if you go let's say to the Planned, you still see
that you have one planned in your school list. It also comes up when you click
on Planned. You'll see that study for tests is on here. Now, it's not in My Day if we
go there because this is just supposed to be what you're going to do today. But,
it is in planned. If we starred it, it would come up in Important as well.
Let's do that. Let's go study for a test. I really need to do this. We'll star it,
come back, and it comes to important also. I don't know that I would be using My
Day, and Important, and Planned but they're there if it works for you. The Important
option is not in Google Tasks and you're not going to see your other list unless
you click on them. However, let's look at that school list. I did plan it on
January 28th so you are going to see it on your calendar. But, I'm using Microsoft
To Do's app on the left and the calendar can't be seen here at all. If I go back
to the web app and I click on My Day, I can see it and Planned just like I could in
the application that's running locally on my computer but, if I go to the
calendar, let's look at January 27th. This is loading up Outlook. It does
not flow through to the calendar. That's a big difference in Microsoft
To-Do compared to Google Tasks. Maybe you don't want them on your calendar, but if
you do, they're not on there. Another important difference between Microsoft
To Do and Google Tasks is that you can share a list. You can't share a
particular tasks, that option goes away at this level, but this entire list, the
School, you can share with someone. If you left click on the icon, and you send them
a link to it. No such feature in Google Tasks. Let's go back to my tasks and
we'll go back to tasks on the left. One last thing to note is that My Tasks
functions like its own list. If you put something in School, it's not going
to be in My Tasks and vice versa. If you put something in School and you all you
can also add it to My Day, and you can add it to Important and Planned, it'll come
in those. but just My Tasks is its own separate list. You can't add it to both.
After I recorded this video, but before I released it, Microsoft added the
ability to attach files to each to do. That's another thing that to do you can
do that Google Tasks cannot. You can also just see an overview of Microsoft To Do
in this video I'm showing on the screen or if you want to compare Microsoft To
Do to a little bit of a heavier Google option which is Google Keep, I also did
that. I find that one interesting personally because I like Google Keep
better. It has more functionality than Google Tasks. If you liked this, and you
want to subscribe to my channel just click that little bell icon after you
subscribe and you'll get a notification as a new ones come out. Thanks for
watching!