Hello, my name is Erin.
Today's tutorial is a basic overview of how to use Track
Changes in Microsoft Word. Word's Track
Changes tool helps us edit documents by
tracking insertions, deletions, and format
changes. the term "track changes" is
commonly used for both editing and
commenting, so this tutorial also
includes Word's Comment tool. Please note
that I'll be using Microsoft Word 2016;
however, the steps are similar for Word
2013 and Word 2010. We'll be covering ten
topics. Each topic is linked down below
the video for those who would like to
skip ahead to a specific topic.
To turn on Track Changes, select the Review tab,
and then select the Track Changes button
in the Tracking group. The button will
appear darker than the rest of the
ribbon when Track Changes is turned on.
When you're ready to turn off Track
Changes, select the Track Changes button again.
We'll turn it back on for right now.
You can control how comments and edits,
which Word calls markups, are displayed
by using the Display for Review and
Show Markup drop-down menus in the Tracking group.
To begin, select the Display for Review
drop-down menu.
Simple Markup displays the edited version of the
content without any markups.
For example, if you delete a sentence, that sentence
won't appear on screen.
However, a vertical line will appear on
the left side of the screen indicating
that a change was made in that location.
Select that line to switch to All Markup.
Let's select that line again to return
to Simple Markup for a moment.
In Simple Markup, comments are indicated by speech
bubbles on the right side of the screen.
Click on the balloons to open the comments.
All Markup displays all markups and
comments. I recommend this view for most
copyediting and proofreading work.
No Markup displays the edited version of
the content without any markups or comments.
And, Original displays the
original version of the content without
any markups or comments.
Now select the Show Markup drop-down menu to choose
what features Track Changes displays.
I recommend displaying all markups, which
are comments, insertions and deletions,
and format changes, and then choosing
Show Only Comments and Formatting in Balloons
for most copyediting and
proofreading work so that your
insertions and deletions will appear in
the text itself.
To delete text, select the text that
needs to be removed and then select the
Delete key. The deleted text will appear
with a strikethrough in the All Markup view.
To add text, place your cursor where
the new text should appear and then type
the new text. The insertion will appear
with an underline in the All Markup view.
To replace text, select the text to
be replaced and then type the
replacement text. The original text will
appear with a strikethrough and the
replacement text will appear with an underline.
in the All Markup view.
And to track format changes, select the text
and then change the format. Track Changes
will automatically display the change
with your other markup if you have
selected formatting in the Show Markup
section of the Tracking group.
You can accept or reject other reviewers'
insertions, deletions, replacements, and
format changes individually or collectively.
To accept or reject markups individually,
right-click on the markup
and then select Accept or Reject in the
dialog box.
Alternately, you can click on or select
the markup and then select the Accept
button or the Reject button in the
Changes group.
Unless you are very confident in your
reviewers' expertise, I strongly caution
against accepting or rejecting all
insertions, deletions, and replacement
without first checking the accuracy of each one.
If you do decide to make a
blanket acceptance or rejection,
select the Accept or Reject down arrow in the
Changes group and then select your
preferred option: either Accept (or Reject)
All changes or Accept (or Reject) All
Changes and Stop Tracking.
Now let's move on to comments.
It's important to note that you can use
the Comment tool with Track Changes
turned on or turned off.
To insert a comment.
select and then right-click on the text
that should be connected to the comment
and then select New Comment in the dialog box.
Alternately, you can right-click anywhere
you would like the comment to be
connected without selecting specific text.
Another way to insert a comment is
to select the text that should be
connected to the comment and then select
the New Comment button in the Comments group.
You can delete comments individually or
collectively. To delete an individual
comment, right-click in the comment
balloon and then select Delete Comment
in the dialog box. Or, select the comment
balloon and then select the Delete
button in the Comments group or the
Reject button in the Changes group.
To delete all comments,
select the Delete button down arrow in
the Comments group and then select
Delete All Comments in Document.
Let's close with a brief discussion of
the Reviewing pane. The Reviewing pane
shows all of the comments and markups
selected in the Show Markup drop-down
menu in the Tracking group, along with
the total number of those comments and
markups in the document. The Reviewing
pane isn't necessary for using Track
Changes but can be useful when you need
to find a specific markup or you want to
see how many markups and comments you've made.
To open the Reviewing pane, select
Reviewing Pane in the Tracking group.
When you're done, select Reviewing pane
in the Tracking group again.
Thank you for watching, if you'd like to see this
tutorial in written format, please visit
my corresponding blog post link below.
Feel free to leave me a comment if you
have a question about Microsoft Word or
Adobe Acrobat that you'd like me to
address in a future video. And please
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editing, and document software.