Hey guys, welcome to EduHubSpot PMP Mindset video series.
In this video I am going to talk about documentation, how documentation is handled on predictive
projects and how documentation is handled on agile projects.
But before we do that, I want to make sure you get this awesome mindset tool and how
you will get that, I'll explain that at the end of the video, but before that I want to
make sure we understand the concepts and detail.
So we'll start with the concept first and then you can get this free tool at the later
stage.
So when you are on the homepage of the mindset tool, click on the documentation, which is
point number eight.
Okay, let's read.
In the traditional project management methodology, having proper and concise documentation is
essential.
These documentations standardize the entire process from start to finish, while also being
a tool for guidance for future projects and initiatives.
So on the traditional side, documentation is very, very, very important.
For each and everything you will have a document.
I would say in fact we have like more than 50 documents on the predictive side.
And again, it depends from organization to organization, projects to projects.
So there is no definitive term as 50, I just made that number, but what I'm trying to say
is that documentation is very detailed on the predictive side.
Let's see how it is on agile side.
Documentation need to be collaboratively maintained by the whole team.
Documentation should be just barely good enough and just in time, stored in an easily accessible
shared location which allows team members to contribute and collaborate.
So basically on the agile side, the keyword over here is just barely good enough and just
in time, what does that mean?
If you think that this documentation is not giving any value, you will not have that documentation
on the agile side.
So you will only have just barely good enough documents, which are required.
If it is not required, then you will not have a documentation.
And just in time, just in time means when you need it, then you have it.
It's not that you will create it beforehand when you really don't need it, whenever you
need it, you create it.
That's what the basic purpose is.
Okay, let's do a quick question.
You're a project manager, you have been tasked with creating the project charter for your
new project.
Project charter creation is done, who should sign off the project charter?
Simple, straightforward.
It's actually the sponsor who creates the project charter.
Director as it is my job to assign resources on the project.
Okay, so director in this case, if director job is to assign the resources, this mean
director is the functional manager and it's not functional manager's responsibility to
sign off.
Sponsor, as it is my job to authorize the project.
Perfect.
That should be the correct choice.
I'm a hundred percent sure, but let me read the other options as well.
Customer, as I need to provide the buyer organization with some sort of official documentation.
See, option C is not incorrect.
Like it could be customer also, but basically sponsor is little more specific.
The sponsor can be from your organization itself, or the sponsor can be from the customer
side also.
So sponsor is actually the authorized person for the charter and not really the customer.
It can be, but sponsor will definitely be.
So out of option B and C. B is better.
I'll double click on C to show you that it's not the correct answer.
Option D, Project manager, as I have been authorized by the sponsor, yes, project manager
is assigned, but that does not give the authority to the project manager to sign it off, so
D is incorrect as well.
Okay.
You can see I double clicked on D and you can see it was the wrong answer choice.
I can click here to see the answer explanation and I can click on this video to see the answer
explanation video, like same what I explained in this video.
There's another question which I want you guys to practice and you know what you need
to do.
Just go on the homepage.
How to get this tool for free of cost.
Just go on my website, www.eduhubspot.com.
When you go on my website, you will see two options over there, either bottom right hand
side, you will see an option of chat, like click on that chat option, talk to one of
my team member, or you request a demo, book a demo and you will directly, based on the
timeline, you can connect directly with one of my team member and they're going to set
up a 30-minute zoom call with you.
Now, what is the purpose of this zoom call?
They are going to explain you how to use this tool.
They are going to understand your background, what you are doing, how you are doing in your
studies, and they will give you some pointers.
After the end of that zoom call, they are going to email this mindset tool for you free
of cost.
If you are my student or if you are not my student, you will irrespective of that, you
will get this tool free of cost.
Only thing I ask from you is go on my website and talk to them.
Give us those 30 minutes, because ultimately I want to make sure that I am impacting your
life, not just by helping you pass the PMP exam, but you know touching your hearts.
That is my end goal.
And please don't forget to like and subscribe to my YouTube channel because I am going to
explain this entire 15 concepts, everything.
Like before the real PMP, you have to watch these 15 sections, wear your PMI hat in order
to pass this exam successfully and don't forget to send me an email when you pass this exam
because these emails helped me a lot.
It motivates me a lot to make something as beautiful, like something like PMI mindset
tool, which I did.
I hope you guys liked my video on documentation in the Agile Mindset video series.
Next video, I will talk about the project progress, how the project is progressed on
the predictive side, and how the project is progressed on the agile side.
Don't forget to watch it and on the other side you can watch my favorite video.
Thank you.