>> Hi, I'm Chris McNulty,
Senior Product Manager on
the Office 365 team here at Microsoft.
When working with content as part of SharePoint,
it's important to be able to
standardize and reinvent business processes.
That's why we've integrated
Microsoft Flow to help deal with some common scenarios
like requesting sign off on new documents
or bringing data in from third-party systems.
Let's take a look. With Flow,
Office 365 opens new ways to integrate
standardized patterns and procedures
into any document-centric process.
Some of these are now built automatically
for everyone across Office 365.
Right now, I'm going to take a look at
our new requests sign off process.
By using this, I can automatically
send a document to a colleague for
approval with a short comment. Let's take a look.
So, I'm choosing my colleague Dan Kogan,
and add a short message,
"I think we're ready," and run the Flow.
Once this processes, Dan will receive
a message with a link to
the document asking him to take a look.
Let's review it from his perspective.
Now, we're inside Dan's email.
We can see Dan's received
a message with my message and a link to the document,
as well as buttons allowing him to approve or
reject this directly from inside of his email,
and the Flow returns control of
the document back to me inside of the document library.
Dan could also use the Flow approval center to see
the full history of documents
submitted to him for sign off previously,
as well as any requests he may have sent
and pending requests still
looking for his approval or denial.
We also offer the Flow
mobile application to accomplish the same result.
Now, I'm back inside of my email,
and you can see, with my process,
I've received notification that Dan Kogan
has signed off in my item along with his notes,
and a convenient link back to the document.
Plus, in addition to being alerted via email,
I can always check the status of
any document currently pending
sign off from the document library.
We add a custom metadata column
directly to the library so I can see what's pending,
what's been declined, and what's been approved.
With Microsoft Flow, I can
integrate hundreds of business data sources with
predefined triggers and actions to allow me
to automate a multitude of business processes.
Many of these Flows are integrated into
templates which are filtered by my current activities.
What this means is, inside the document library,
I can use the Flow command on
the toolbar to create a new process.
SharePoint will show me some of
the most likely templates that I
might want to use to connect to or from SharePoint,
including integration with Adobe,
OneDrive, Teams, and other sources.
Opening up even more templates will
bring me into the Flow designer,
where I can choose from dozens of
integrations that have already been built for me.
Many of these templates cover
common productivity scenarios such as task management,
events set up or file movement,
and I can build more using connectors.
Here, I'm looking at some of the hundreds of
connectors available through Office 365.
I've already set up a Flow to
integrate with a third party blogging service.
This Flow is triggered anytime a new post
is made on our outside travel blog.
It captures the key details into my marketing team.
Once the document lands there as before,
I can use request sign off to route this to a member of
my team for approval and further analysis.