so there's something inside of google's ecosystem called google spaces
and it used to be called google rooms and in today's video we're going to explore it
and give you a bit of an information about how it's being used and how you can get
started.net as you can imagine google workspace is quite in-depth in the features that they have
so we'll try and cover everything you need to know but if you're new here my name is francesco
and i run this channel keep productive so it'd be great to have you as a subscriber before we begin
so as you can imagine google have tried to build an ecosystem with their applications
and more recently they've been developing them quite aggressively trying to catch up with the
likes of microsoft teams and the experience and something they've released is called chat now i
want to take you through this how it works as you can see here on this left-hand panel it has chat
you've broken into three parts here you've got chat spaces and meet now meet is for regular
video conferencing and meetings and you can see your upcoming meetings as well so it's more used
for communication in real time on video chat is more for direct communication between people a
little bit like we have inside of apps like slack and microsoft teams however spaces is a little bit
different imagine spaces as like topic based ways to communicate with your team so as you can see
here as i open it up and create a new space i can do a few things i can start a group conversation
which is like dms but two or three or four people in your team i can create a brand new
space and if i was working in a team i'll show you some examples on the screen here i can browse
some of the spaces that are available i can also find a bot as well and see any message requests i
might have and i can see and interact with people that i regularly or frequently get started with
uh editing so this is going to be a new space between me and the editor about new projects
and activities this is allowing us to just chat about anything specifically
new that we might have ideas about so in this case i'm gonna switch on threaded replies
which organizes the conversations into threads a little bit like email and also you can have the
option to allow anyone outside of the organization to join however i'm not going to select that on
so as you can see here spaces looks really nice and very similar to apps like microsoft teams so
as you can imagine up the top here we have chat which is the perfect place to start a new thread
that's specific about new projects and activities i could also access files now files i'll come back
to a little bit later but you can connect anything inside of your team's google workspace drive
which is perfect for collaborating on i can also interact with tasks and this allows me to create
specific space tasks and they look different from your actual regular tasks that you do save inside
of your my tasks area in google so as you can see here i've started a conversation here and
say launch a workspace series and what i can actually do in my reply is add the regular sort of
emojis gifs upload files connect a drive document and even interact with a new document from scratch
and even start a meeting or a calendar event so i can start a new thread at any given time and as
you can see threads are separated which is perfect for bmw being able to get that differentiation
in between the chat now i want to show you how the files work so for example
if i wanted to connect an existing file in my workspace for example more recently the meeting
notes i can go ahead and press insert as you can see i can now paste this inside of a new thread
and as you can see i can share with the team members and i can give them access for editing or
i can turn on link sharing so as you can imagine that is now available and as one of the features
that google really like about this is you can use something by side called side by side inside
a chat and this is actually relevant for google docs google slides and google sheets allowing you
to natively interact with it side by side and they said that soon you'll be able to save a document
that you're working on separately on google docs as part of a google spaces so we can go ahead
and interact with my team members and what's very interesting is i can actually still be on a call
over the top of this and that's depending on what browser you're in i believe that google
chrome works best with this one however as you can imagine uh a suitable way to interact with that
so if i just close this document for the some namesake i can go over to files over
here and see any documents that i've got started on and i could even do things like
move it within my drive and add comments and add any more files that might seem relevant
and i can even open it up at any given point here now if i want to i can forward this to the inbox
so if i wanted to just have that inside of my mail uh then that's something i can do very small
feature but might be handy for being able to sort of get access to stuff or remind that i need to do
it and up here i can search anything that's new inside of so if i typed in workspace you can see
that this when it was said across you can do it across all of your spaces and direct workspaces
so that's pretty handy some places do limit how much storage you do but i don't think
there's any limitations with this so there's one thing you can do is actually you can pin
your spaces and um you can actually move them about if you want to so you can move the
amount of space they take up as well you can set notifications on mark is unread you can
actually leave or block the spaces if they're no longer relevant but you can actually go and
find spaces and browse them so obviously i don't have any ones but if your team has a vast sort of
lots of different spaces going on maybe it's even for the basketball team that you and your
company work for then you could have a space for that technically now i've diverged a little
bit there i want to jump onto google tasks and show you how the space tasks work so if you go
ahead i can create a new task and in this case it might be edit this video just as a dumb example
and i can add a date i'm gonna do it tomorrow and i'm gonna assign it to myself
so i can even add some comments uh actually that's view in chat sorry so you can see that the updates
are posted automatically through here which is ideal and i can go over to tasks and i can see
at a glance who's working on them and i can give them sorting by date and even by assignee so i
can flip that flip it upside down i can cancel that one and i can assign it to certain people
so that's really handy let's just see how that interacts with the task side of stuff so i have
um some tasks on my own here but as you can see i looks like it it does come up inside of that and
it does see uh it associates it to that space so there's some ability there to be able to see your
your team projects as well um which is actually really cool um if you're sort of looking to like
really just make sure you're on top of everything so there is a sort of uh collaborative way of
being able to share tasks together so that is tasks i'll probably do a separate video on on
how that works in a little bit more detail but this this whole spaces experience does remind me
of sort of uh google app plus to some extent in the sense that they try to bring in that sort of
uh collaborative environment for you to work on and i really like this feature i think this
is probably the killer feature when it comes to it overall and they haven't quite hit the nail on the
head like microsoft have with the whole microsoft fluid or should i say loop components we've got
a video on that if you're interested however they've done a really good job of being able
to bring spaces into play and collaborating with other people so folks i really hope you enjoyed
today's video if you're new here again my name's francesco and uh i'm eager for you to subscribe to
keep productive so if you fancy subscribing it'd be great to have you one final thing up here you
can change your status and you can even say i'm commuting right now for an hour and it will give
you a little update up there um which will reflect both in spaces and in chat so that people won't
nudge you too much if they know you're in the car and bother you hopefully but anyway guys anyway
guys hope you enjoyed today's video uh subscribe and i'll see you in a future update cheerio
you