In this video,
you will learn how to schedule a webinar through the Zoom web portal. Let’s get started!
Log into your Zoom web portal. Click the Webinars tab.
Here, you can see upcoming and previous webinars, as well as any webinar templates you’ve saved.
Click on Schedule a Webinar. Start by filling out the webinar topic and description.
The description is optional but we recommend filling it
out to provide more details to your attendees.
The information you enter here will appear on the registration page
if registration is required for your webinar.
If you’ve created a webinar before, you can use a previous template to save time.
The next section details when your webinar will occur. You can select the time,
duration, and time zone. The duration is for scheduling purposes only - meaning,
the webinar will not automatically end after this length of time. You also have the
option to make the webinar recurring. Let’s take a look at these settings.
From the dropdown menu. The first three options - Daily, Weekly, and Monthly - are the best options
to use for webinars that have a recurring schedule the option to require registration.
The fourth option - "At no fixed time" is best for recurring sessions
that do not have a set schedule and when registration is not required. With
this option you can simply start a webinar at any day and time of your choosing. For this example,
We’ll set our webinar to occur weekly - on every Friday at 1pm and end after 2 occurrences.
The next section is registration.
This is an optional feature that requires attendees to sign up for
your Webinar using a simple form - so that it gives you a view into how many people
plan to attend your session, as well as providing a convenient way to request specific
information from attendees prior to the webinar itself.
If it is a single, standalone webinar,
you can simply turn registration for the webinar on or off.
If the webinar is recurring, you have a few options. You can require attendees to register
once and attend any of the occurrences, register for each occurrence to attend,
or register once and choose one or more occurrences to attend.
For this example we are going to require registration for our webinar
and allow attendees to select occurrences. This is what that looks like.
Here you can require a passcode so that only attendees with that passcode can join.
There is a default passcode you can use,
or you can edit this field and type in a code of your choice.
Unlike Zoom Meetings, in webinars, only the host and panelists can turn on their cameras.
This setting is to turn their cameras on or off automatically when joining the webinar.
We recommend leaving the cameras off by default,
so that the host and panelist can choose to turn their cameras on when they’re ready.
Next, decide how you will let attendees listen to the audio of your webinar.
You can allow attendees to join by telephone, computer audio, or both.
You can even allow attendees to dial in from specific countries only.
Here, you will see many additional webinar options.
We’ll cover these briefly, but you can find more
information about all of these settings and features in the Zoom Help Center.
The Q&A feature allows attendees to ask questions during the webinar,
and for the panelists, co-host, and host to answer those questions.
A practice session allows you to set up and get familiar with webinar controls,
or practice with panelists and co-hosts, before starting your webinar.
The HD video option provides the highest quality video, but also increases bandwidth or network
usage. Consider leaving this option unchecked if a large number of participants are joining
your webinar from a single shared network. This must be enabled by the administrator.
Another added security feature is to require authentication to join. This means only signed
in users, and/or those with a valid Zoom account can join your webinar. If selected,
you will have the option to Add a watermark that identifies the viewer and stamps their email
address across their screen. This is ideal to use when confidential information is being shared.
You can record the webinar at any point after it starts
or have it set to Automatically record when you start it.
If you have a certain account type, Enabling additional data center regions
improves the connection for attendees joining from another region.
Finally, Approve or block entry for users from specific countries or regions.
This is helpful for optimizing the webinar connection, or as an added security measure.
Next, assign an alternative host to start the webinar in your absence.
Lastly, If you’re presenting to an international audience, make your webinars
accessible by designating participants as interpreters of different languages.
Note that if there are any settings or options from this demo that you don’t see in your own web
portal, this is because you have a different role, account type, settings or permissions.
We’re now ready to schedule the webinar. Click Schedule.
From this screen, you may take steps to add the webinar to the calendar of your choice
and make edits if you need to.
Now, you’re ready to schedule your own Zoom Video Webinar.