hi this is Russell Stannard from teachertrainingvideos.com if you're using
Gmail or in fact working with your google drive you're going to find this video really useful I'm
going to show you some really quick techniques for deleting mass emails including in the last
example I'm going to delete so many emails that I'm actually going to save myself something like
two gigabytes or more I think of space so if you've got problems because you've got loads
of emails and you need to sort them out and you want to delete masses of emails in one go I'm
going to show you some of the best techniques you can use really hope you like the video as always
if you do please like it please share it and of course please comment on it let's get going
okay so tip number one to really delete content very quickly you've got three main folders where
your basically all your emails will arrive either in primary in social or in promotions or of course
as you know you've got a spam folder now often in promotions you get lots of things that you
don't want to keep and that often builds up and obviously the easiest way to do it is to click
here and that will select the first 50 and then you can delete them okay so I can select these
and then i can delete however that's a really inefficient way of working let me just do that
a second time and show you a much quicker way I'm going to select them all and instead of just
deleting 50 notice here it says select all 819 conversations so if I now click on that button
it's now selected all of the emails in my promotions folder and if I now click on delete
it's actually going to delete all hundred or sorry all 819 emails all in one go and that's
really going to clear up my inbox okay and now you can see that my promotions tab is completely
empty there's just a couple of ads there at the top occasionally you have to do that a couple
of times actually occasionally it doesn't quite clear out everything and you find that at the end
you do have to kind of just delete the odd few but that is a really quick way of deleting your emails
so my second tip is one that I use all the time and I'm going to
demonstrate this by clicking here on social now I'm going to go to advanced search here
so I'm just going to click here on my search options and I'm going to specifically search
for a particular email and that is any email that's come from YouTube now the reason I'm
doing that is because I already go onto my YouTube channel to reply to my comments so actually the
fact that it's also added onto my as an email to me a warning to me every time a comment comes
is really not that useful so I want to delete all of these so what I've done there is I use
the search button at the top search specifically for YouTube written exactly the way I can see that
it's written here in the subject and then what I can do now is again select all again the same
thing's going to happen select all conversations that match that search so not only the first 50
but again I'm going to click here and then it's going to select all of them and now again I could
click on delete and absolutely all of those emails will also be deleted so this is now being really
specific about the emails that you actually want to delete and there they are they've all gone
so the first thing we're going to do is click on the search button up here to do an advanced search
and we're going to come down to size greater than and we're just going to write in a number we'll
choose 15 megabytes okay and I'm going to click on search and that's basically going to show me now
all of the emails that I've received that have a an attachment bigger than 15 megabytes now
obviously if I delete all of these I'm going to create myself loads of space
however I might be a little bit worried about deleting all of them okay remember if we click
on this button here it's going to select only the first 50 but if we click also here it's now
going to select absolutely all of them so this obviously will delete and this will probably
take a few minutes if you've got a lot of files to delete so there's a nice little trick here I
can do to perhaps stop myself deleting just all of them and maybe just keep the last ones that have
been open perhaps because i haven't read them yet or because i still think i might be working with
them so i can click here and choose older than a month for example okay now what that's going to do
is slightly change the search we now have 15 megabytes but older than a month
and again now i'm going to select them all i'm going to again select all conversations that match
this search so this search is larger than 15 megabytes but older than a month
and i'm going to click again select all and now I'm going to delete those and that is going to
save a huge amount of space now in my case this is a lot of files and if I now click on the
delete button it is going to warn me that this is actually going to affect some of my emails because
some of the emails where I've been having various conversations with people will now change because
we're deleting the attachment but I'm quite happy to do that i click on okay and it's done
it almost immediately and everything now has gone to trash and there's one final thing we need to do
now interestingly enough I've deleted a huge number of files there but it's still telling
me that I've got 11 gigabytes of space uh being used on my or in my total amount of free space
on google and the reason for that is that all of those things I've just deleted are still sitting
in my trash so the final thing that I will need to do after deleting everything i want to delete
is to come down and find my trash okay and then obviously click on it and then
empty that and that is where we're going to really start to save some space so we
should see if we click on this and it's going to delete more than 353 conversations in total now
click on those we're going to begin to delete lots and lots of messages and hopefully this
will begin to give me more space now i'll need to refresh my email to see what impact that's had
as a final tip once you've cleaned out everything make sure and obviously deleted everything from
the trash as well make sure that you refresh that will update google will update and if we jump over
i think to the promotions we'll probably see yes what a massive difference that's made
we're now down from 11 and a half gigabytes to 7.86 gigabytes of content so basically now I've
got half of my uh google drive uh free so we just literally deleted four and a half gigabytes that's
4 500 megabytes of data with literally one click of a button really hope that video was useful to
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