This is a comparison between the free Google Apps which I have right now
on the left, and the paid Google Apps which is called G suite and it's on the
right. You've probably used the free apps so we're going to go over to the right.
I'll maximize this so you can see this button. The apps that it offers in G
Suite are pretty similar. They're in a different order, but most of them are the
same. But, if you scroll down, we're going to go through ones that are different.
For example, I'm in the administrator account and I can control some things
that are only relevant if you're using G Suite. We'll go ahead and open up the
admin console here and just do a brief overview of some of the things that are
in here. You could spend all day going through all of them but, at a general
level, you can control your users. You can add and delete people here if they
leave the company. You can delete them right away so they can't log in and see
their documents and you can put them into groups. Groups are going to
matter when you're doing things like using the calendar. Maybe you want to
schedule a meeting with a group of people. Maybe you have different levels
of staff that you want to put together. You can also control what apps people
can use and see. If you are married to Outlook at your organization, you don't
want to give it up, just turn off Gmail. Here is where you tell Google everything
about your company and here you can manage people's mobile devices. If you
don't want anyone accessing something through the phone, you can turn it off.
We'll delve into this a little bit more later, but for now let's go to Gmail.
We're going to go back to seeing items on both screens. I'm going to show
you some of the differences here. The first thing, which is I think the biggest
difference and one basically that a lot of people pay for in and of itself, is
that this email is not @gmail.com. This email that's free, it always has to be
@gmail so you're kind of advertising for Google here with the free account, right?
So they know that you're using Gmail. Here, it just looks like it's from a
corporate account. You have to already have this domain name, or you could pay
Google to register it for you. But, you can't just pick any one you want.
This one that I'm using happens to be the one that's written right here. I
own that domain. I had it before. When you join G Suite, you just
kind of attach it to that. The other important thing to know with gmail is if
you're using it in G Suite and previously you were using the email with Outlook or
some IMAP services like Yahoo or an older exchange server, you can use a data
migration tool to bring those into here. You bring in the email, and the calendar,
and the contacts. That'll get you started quickly. If you do decide to
use Google Suite, there's two different ways to pay for it. You can pay for it by
month or the annual plan. The annual plan is a bit of a discount, but if you
add and remove users a lot, the flexible plan may be better for you. If we
come down here, the flexible plan is five, ten, or twenty five dollars depending on
which tier that you use. We'll briefly go over the differences between
these, but there's a lot of little details. Most often, if you're a smaller
organization, the basic's going to be just fine. You can get a discount on these if
you look for the link in the video description. There's a link that you can
use to get to the signup page and then there's a code that can get you a
discount for the first year. So you might want to look at that. These different
what I called tiers, they like to call them editions, the different editions
offer a couple of different things. There's a comparison chart, and the
biggest difference, and I think a lot of people run into and they probably
upgrade from basic to business, is that basic offers 30 gigs of storage. If you
go up to Business, it's unlimited. That's unlimited with an asterisk, and
we'll circle back to what that asterisk means in just a second. The business and
the enterprise features have things that are meant for eDiscovery. They might be for
searching for documents if you're in a lawsuit or if you need some far more
granular controls. Those are offered in the enterprise. There's no ads on any of
this if you're paying for it. So keep those in mind. If we go back to comparing
just the basic G suite product to the free Google Apps, one of the differences
is the amount of storage space. When you have a free
Google app, this is my free drive right here, it looks and feels mostly the same,
but the free app is limited to 15 gigabytes and the basic starts at 30
gigabytes. That 30 gigabytes does not include
the native Docs, Sheets, Slides, Forms, etc. type apps. They don't take up a lot of
space anyway. But, if that's mostly what you have those aren't even going to
factor into this total. But, it does include Gmail and the associated file
attachments in those so keep that in mind. The storage space for Business
and Enterprise, it says unlimited. It's pretty much unlimited, but if you have
fewer than five people in your organization, each single person can't
have more than a terabyte of information. Another big difference is that there's
24/7 support if you have G Suite which can come into play if you're trying to
do some more complicated things because you're at a company. The one thing I
touched on already is you can make different group calendars. If you have
co-workers, you can go into the administration module, create a group, and
then put those co-workers into different groups according to characteristics that
are going to matter when you're scheduling meetings. I'm going to left
click on my calendar to create an event and I'm already seeing two features that
that aren't in the free version. You can set an out-of-office notification
and you can also create appointment slots. What appointment slots do is
allow other people to go into your calendar and set an appointment with you.
Think of something like a professor making office hours. If we go
to this calendars appointment page, this would be the public facing side of it.
Someone would come in here and try to schedule something with you. Just
click on an appointment slot to sign up. If we go to some of the other apps, let's
go to Google Docs. Sheets and Slides are going to have some things that work
the same way. I'm just gonna open up a Google Doc here. What this can do,
that it can't do in the free app, is when you share it, if you click on advanced,
right now it's private. Only I can access it, but if I go to change that, I can set
it to anyone at my organization. To that enables me, with one click,
to share with anyone that I work with, or you could create a link that can only
work for someone that's signed in to the organization's account. Either of these
options are levels of control that can really come in handy when you have a
company or an organization and you want to share files without worrying about
someone from outside seeing them. One of the more powerful features that G
Suite offers is that you can manage your mobile devices. You can see, in this
particular case, it's not enabled, but if it were relevant to me, I'd turn it on.
If it was turned on, you can choose when and if to activate someone's device, and
you can control what apps they use, and you can do a remote wipe on them.
That's mobile device management. If we go back up to the Google admin console, they
also have a lot of security features. I'm using that basic edition of
this so I don't have access to the more advanced ones, but what I can do is
control the way in which passwords are used, and the login challenges and you can
do some single sign-on set up. There's a lot more granular security features that
you can control in the higher accounts. If you liked that video, and you want
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belt. Thanks!