- Coming up, as part of our series
on Microsoft Teams for IT,
I will show you the basics for configuring
and managing Microsoft Teams.
We'll take a look at the prerequisites
for the best Microsoft Teams experience,
planning for network capacity and deployment,
org-wide tenant level controls that are available to you,
as well as ways to customize Microsoft Teams
for your organization.
So, lets start with the prerequisites.
For the full Teams experience,
as mentioned in part one of our series,
every user should be enabled for Exchange Online,
Microsoft Teams and SharePoint Online.
This is all performed as part of user management
in the Microsoft 365 Admin Portal.
Your users must also be enabled
for Office 365 group creation,
to be able to create teams.
This is on by default in your tenant.
So if you have disabled it,
you will want to turn it back on.
To help you accelerate your onboarding,
we created Advisor for Teams.
This tool can be found in the Microsoft Teams admin center.
Advisor for Teams not only surfaces these prerequisites,
but also helps you plan a successful Teams deployment.
You have the option of two workloads.
Chat, teams, channels, and apps,
and Meetings and Conferencing.
Advisor for Teams will run a series of assessments
related to the selected workload.
You can click View all to see the results.
Here you can see highlighted the areas
that need your attention.
In this case, related to Office 365 groups.
Advisor for Teams also gives you a recommended plan,
and step-by-step guidance.
By clicking View, you get guidance on how to best deploy
the selected workload in your organization.
Of course, a successful deployment will require
a coordinated effort across different groups
of the stakeholders.
And Advisor for Teams allows you
to bring your project team together.
As part of set-up process,
you will have the opportunity to add your deployment team.
It's easy to add members at set-up.
Just click Add to find them and add them.
In the dashboard, you can see the status
of rollout by workload.
Currently, in my first workload,
I'm at 13%, as we just started the work.
And you can explore your status by selecting Open.
This will launch Microsoft Teams
and take you directly to the team
that Advisor has automatically created for you,
allowing you to collaborate in Teams
as you plan and manage your deployment.
You will see that a channel for
Chat, teams, channels, and app has already been created.
Additionally we have a planner tab with all the tasks needed
to successfully rollout this workload to the organization.
Here, you can assign tasks to members of your team
and set deadlines.
You will see a checklist of all of the activities
related to these tasks, as well as resources to help you.
In this case, we have links to our technical documentation
for Teams' settings and policies.
Under the Forms tab, we give you a User Satisfaction Survey
to help you collect end-user feedback
specific to the workload that you're deploying.
Now, for the Meeting and Conferencing workload,
you will see a step called Assess your network (per site).
If this is not applicable to your rollout, you can skip it.
But if you're a distributed organization, or new to Cloud
and running your unified communications on-prem,
the Network Planner tool can help you determine
the impact of Microsoft Teams on your internet bandwidth.
You can get to it from the Teams admin center.
I have already set up plan with my sites.
And as you can see here,
it has calculated my network requirements
for deploying Teams and Cloud Voice
across my organization's physical locations.
Lastly, while Teams offers a great experience
for modern browsers, we recommend you to
deploy the Teams app to your user devices.
Microsoft Teams configuration deployment
is now part of Office 365 ProPlus,
which greatly streamlines the process
of deploying the Teams App.
In the Office customization tool at config.office.com,
here's where you would configure Teams
as part of your install.
This integrates your existing deployment tools,
such as Config Manager and Microsoft Intune.
And you can learn more at aka.ms/OfficeITSeries.
So, now that we have covered the prerequisites
for both planning and rolling out Teams,
lets take a look at the controls that you have,
to craft the Teams experience for your users.
In Microsoft Teams, we have two broad categories
in terms of admin controls.
Settings, which apply to everyone in the organization,
and Policies, that allow you to tailor teams
to the needs of specific groups of users.
Let's take a look at some of the most common controls
you have to manage Microsoft teams.
Under Org-wide settings,
you can manage things like External access.
Where you can allow or block domains
from connecting to your organization via Teams.
Guest Access, to enable people outside your organization
to access teams and channels,
with only the need for an email address.
Here, you a can define what calling, meetings,
and messaging features are available to guests.
Teams settings, which allows you to manage features
such as notifications and feeds,
email integration, and files.
For example, you can turn off third-party file sharing
and cloud file storage options for the Files tab.
Under Teams upgrade, you are presented with five options
to upgrade to Teams,
if you're coming from Skype for Business.
Which we will cover later in the series.
Next, let's take a look at some of the policies available
to customize the Teams experience for your users.
Policies can be applied at the user or group level.
Under Messaging policies, you can select which chat
and channel messaging features are available
to users in Microsoft Teams.
For example, you can define whether users
are able to edit or delete messages.
You can also manage the use of giphys, memes, and stickers.
Also, you can enable message translation from here.
And turn on accessibility features
or priority notifications.
You can also set Meeting policies.
Here, you can control the features
that are available to meeting participants,
for meetings that are scheduled
by users in your organization.
With controls for audio, video, content sharing,
participants, and even guests.
For example, you can enable meeting transcription
and cloud recording.
Of course, as you customize Teams for your organization,
you want to think about the apps that are available
and accessible via Teams.
Microsoft Teams brings together
all of your organization's apps, into a single place
to help your users stay productive,
and we have the controls to help you manage Teams apps.
With app permission policies,
you can control what apps are available
to Microsoft Teams users.
You can allow or block apps published by Microsoft,
third-parties, or your organization.
When you block an app, users are unable to install it
from the Teams app store.
As you determine which apps
you want to make available in Teams,
you can also take advantage of the new app catalog,
which can help you get the information you need
to confidently enable apps
from the Microsoft Teams admin center.
The catalog shows you details such name,
certification status, publisher, and the status of the apps
available in your Teams tenant.
By clicking the certification status,
you can see more information
to help you make an informed decision.
In the General tab, you can see publisher information.
Under Data Handling, you can see how this application
manages your information.
And the Security and Compliance sections
show you detailed security information,
as well compliance details,
such as supported regulations and standards.
Once you have created your policies,
you can apply them to specific users.
So for example, Adele here is configured
for all of our global default policies,
with the exception of her messaging policy,
which is set up to a manager policy.
And of course, you can use PowerShell to assign policies
to a large group of users, using cmdlets
available in our Microsoft Teams PowerShell module.
So, we covered the prerequisites
for the best Microsoft Teams experience,
planning for network capacity and deployment,
and some of the core ways to personalize Microsoft Teams
for your organization.
Keep checking back on the Microsoft Teams for IT series.
Next up, we'll cover the basics on security and compliance.
And of course, for more guidance, including a complete list
of the Microsoft Teams settings and policies,
check out aka.ms/SuccessWithTeams.
Thanks for watching.
(loge whirring)