Hi everyone. My name is Kevin. Today, I want to show you how you can use Microsoft Forms to
create both surveys and quizzes entirely for free. It's not going to cost you anything at
all. And as full disclosure, before we jump into this, my HR department requires me to say this,
I work at Microsoft as a full-time employee. All right, well, enough talk. Why don't we jump into
it, and I'll show you first off how to get Forms. Here I am on my PC. And what we're going to do to
get Microsoft Forms is we're going to go to the website office.com. Office.com is
how we are going to get to Forms. So once you navigate to that website, you're going to see
a website load and you have two primary actions. You can either get Office or you could sign in.
If you have an account or even if you don't have an account, what we're going to do is
we're going to click on Sign in. When you click on Sign in, if you already have an account,
you can go ahead and type it in here. I already have an account, so I'm going to go ahead and do
that. However, if you don't have an account, you could go ahead and click on this to create one.
So you could go ahead and do that from here. I'm going to go ahead and type in my existing account.
And I'm going to go ahead and type in my password.
And this will bring me into the signed in version of office.com. And today I said I would show you
how to use Microsoft Forms. But before we jump into Forms, I also wanted to call out that not
only can you use Microsoft Forms entirely for free, but you also have all of these other Office
apps like Word, Excel, PowerPoint, OneNote, you can also use these from office.com. Now I'm going
to walk through two different ways you could get to Forms. One of them is up here in the top
left-hand corner. This is called the waffle. See how it looks like a waffle with all those dots.
If I click on that, what that'll do is that'll bring up my core app. So similar what I see here
on office.com. And if I click on all apps, I can then click on Microsoft Forms right here.
What I could do is on the main office.com home page, I could also click on all apps here and
then within here, I could click on Microsoft Forms over here. So that's how I'm going to
get to Microsoft Forms from office.com. It doesn't appear on the home page. So, what I need to do is
I need to click into all apps and then I'll jump into Microsoft Forms. Here I am on the Forms home
page. And you see that I have lots of different options here. I'm going to run through just what
some of the functionality is here directly on the home page. So, what I could do is I could create
a new blank form so I could start a new form or survey from scratch. I could also create a new
quiz from scratch. What I can also do over here on the right, these are all these different templates
that I could start with. So, let's say that I'm a small business and I want to create, let's say, a
customer feedback survey. Well, I could start with this. Let's say I'm a teacher and I want to send a
course evaluation out to all of my students; I could do that as well. And here, if I click on
more templates, I could see all the different templates that I could just automatically
start from. Now, the nice thing about the templates, I'm going to click into one of them.
The nice thing about this is this already has a whole bunch of preformed questions that I could
just use. And let's say I don't like one of these questions. I could delete it or I could modify it.
So I could go through here and modify the template as I see fit. So this is a nice, quick way to
jump in if I don't want to do the groundwork of building up this survey on my own. Now, back here
on the homepage, I've returned to the homepage of Forms. I also see all of my forms down here below,
and a lot of my Forms are a little lonely because I've gotten zero responses so far. But here's how
I could easily get back to my forms. And I could even go ahead and search for forms if I want to do
that. Now, what I'm going to do today is I'm going to show you how you could set up both a new survey
or form and how you could set up a new quiz. So, I'm going to go ahead and I'm just going to click
on a new blank form. And what that does is it'll drop me into just a blank sheet here. And so,
there's not very much there. And I need to start adding some content. In one of my previous videos
that I did, I ran a fictional cookie company. So here I'm going to pretend that I'm still running
this cookie company and we're going to create a customer satisfaction survey. So, what I'll do is
I'm just going to click in, and this is this first section here, this is the header for the survey
that everyone's going to see. And I mentioned I have this fictional cookie company. So, I'm going
to go ahead and then paste in Kevin's Cookie Company customer satisfaction survey. And it
wouldn't be a great survey if it didn't have some visuals. So here's an option where I can insert a
visual and it brings up Bing search. I could also look on OneDrive or I could upload a picture. But
I'm sure the internet has some amazing pictures of cookies. So I'm going to go ahead and search. And
these look very similar to the types of cookies we would offer at the Kevin Cookie Company. So, I'll
go ahead and select that one. And what that's done now is it'll insert the image alongside the title
of my survey. And what I could do then as well is it has enter a description or a subtitle. And
I'm going to go ahead and type that in and say, help us improve our company and get a free cookie
in return. Now, what I can do is, so this is the header to my survey. Now I need to add
some questions. Survey is not very interesting unless you have some questions. And to do that,
there's this add new button. I'm going to go ahead and click on that. And then you can see
all the different types of survey questions that I can insert. You could do a multiple choice.
I could do a text response, a rating, you could even have a date, and then you have this little
carrot dropdown where I can see more. And so, there are more question types. I could
even do a ranking question, a Likert scale, a net promoter score question, or even add an entire new
section. Let's say you want to break up sections on your survey. You have the ability to do that.
So what I want to do is for my first question with my cookie company, I want to see if people were
satisfied with their visit to the cookie company. So, I'm going to go ahead and add a rating
question here, and I kind of like these stars. That seems pretty good. And for the question,
I think what I'll say is, how satisfied were you with your visit to the Kevin Cookie Company? And
so, what I could do is right now that you'll see five stars by default. If I click on the levels,
I could go ahead and choose all the way up to 10 stars. But that seems like a lot of kind of nuance
and options I'm giving people. So I'll stick with five and then you could choose if you wanted stars
or numbers. I'll go with stars. And with this little toggle here, you could say whether you
want the question to be required or not. I'm going to go ahead and require this question
just to jump into the nitty-gritty of what you could do with each question. You could also click
on it. You could add a subtitle, you could add a label, and you could even add something called
branching. What branching means is, let's say someone was satisfied with the Kevin Cookie
Company. Maybe I just shoot them off to the end of the survey. Or maybe if they respond in, you know,
let's say a different way, maybe I send them off to a different part of the survey. So, you could
decide where they go based on their response to this question. That's what branching refers to.
So, I like this question. I think that looks good. And what I want to do is the Kevin Cookie
Company is a very large company and we have many different locations. And so, what I want to do is
I want to know, okay, well, first off, they were satisfied, but what location did they visit? So,
I'm going to add that. And what I'm going to do is I'm going to go ahead and just have someone enter
in a response to that question. And I'm also going to require that as well. One of the things I might
also be interested in is when did they visit the Kevin Cookie Company? Let's say that maybe I had
a different crew on the weekend versus the week. So, I'm going to go ahead and add a date question.
And I'll say, when did you visit? And what's interesting then is when someone clicks on this,
it'll bring up a date dialogue and they can choose the exact date that they visited the
Kevin Cookie Company on. And then maybe I want to add one more question down here at the end.
And what I'll do is I'll just have this be a free form question. So once again, I'll go with text.
And my question will be, do you have any other feedback for us? We're always looking to
improve. We want to kind of end on a positive note here. And what I'm going to do is maybe I'll add,
instead of a cookie now, maybe we'll add a smiley face. Let me go ahead.
So I'm going to search for a smiley face and we'll go ahead and throw in this big smiley face
next to the question. In terms of survey design, probably not the best thing because that might
influence someone's response. You want to get honest and transparent feedback. But, you know,
smiley face will probably put someone in a good mood and maybe we'll get some better feedback.
And I'm going to go ahead and allow this to be a long answer in case people have a lot of feedback
that they want to provide. And I'm not going to require this. I'm just going to leave this as an
optional response. And then lastly, what I want to do, too, is I'm going to go ahead and click
on add question. And there's something called net promoter score. I'm going to go ahead and
insert that. And the question is, how likely are you to recommend us to a friend or colleague?
And then it's on a scale of zero to 10 from not at all likely to extremely likely. So,
the question’s phrased in a very good way. Some of the things I can also do with questions,
I can move a question up or I can move a question down. So here I can move it down. I could also
delete a question if, you know, maybe I inserted a question that I don't want, I could delete it.
Or I could also copy the question. So, let's say I like this question, but I want to have a
slight variation of it. I could go ahead and copy that and then insert it elsewhere into my survey.
So this is the main functionality of how to add different questions into a form survey. I also
want to show some of the other functionality here on the page. Up here in the top right-hand corner,
what I could do is I could choose a theme for this. So right now you see I just have this
kind of plain lightish, blue, green type background. And I could click on theme instead.
And here I could go through and choose from all these different preset themes,
whether I want just a solid color in back. So here I could set different colors
or maybe I could add some imagery in back. So maybe kind of a fun little city shot there.
And I'll go with that one. I think that looks good. And what I can also do now
is next to theme. So once I've chosen the theme and I'm satisfied with that,
I can click on preview. And this will show me what my form or the survey looks like on the computer.
I can also see what it looks like on a mobile display by clicking on mobile. And here you see
it's formatted very nicely for a phone, if that's going to be the device that someone uses to fill
out this form. And then click on back to go back to the previous page. Now what I can also do is
up here in the top right-hand corner, there's a set of ellipses or a dot, dot, dot right
here. And I can click into settings. This has some interesting things that you could do.
Right now it's set to accept responses, but let's say when the survey is done and I don't want any
more responses, I can go ahead and uncheck that. I could also set a start and I could set an
end date. I could also have it so it shuffles the questions so the questions don't always
show up in the same order. This way if you want more of a randomized survey and
maybe most people always respond just the first few questions, you could switch up the order.
Another option is to email notification for each response. So, let's say with the Kevin Cookie
Company, every time a customer responds, I want to be on top of it. I could go ahead and get an email
notification of each response. And lastly, I can also customize the thank you message. Right now,
it's just a boring your response was submitted, but I could say, hey, thank you for your response.
Here's how you claim your free cookie or something like that if I want to customize the message.
So once all of that's done, once I've gone through, I've set the theme, I've
set all my different settings that I want, I could go ahead and click on send the survey.
And what this will do is this gives me a link that I could copy and I could bring that to Facebook,
to Twitter, wherever I want to post the link to the survey. I have a few other options. I could
also generate a QR code. So, this creates the link in a QR code format. And so, I could put that,
let's say, on a PowerPoint slide if I'm at a conference or maybe at the Kevin Cookie Company
location on a poster, we have the QR code. And here I could go ahead and download that QR code.
I could also get a link where I could embed it into a website or maybe an email signature.
Or what I could do is I could simply go ahead and email out my survey. So,
there are lots of different ways I can distribute my survey so I could start getting responses.
Now, once I distribute the survey, what will happen is I'll start getting responses on it.
And so you see I'm on the main question view. If I click on responses, this will now allow me to
view all the responses that have come in. Well, I just created this, so no responses yet. But it
will tell me how many responses I've gotten, how long on average it's taken to complete the survey,
whether it's still active. And here I could go through, I could delete responses, I could
print a summary, or I could even create a summary link that I could share with others. And one of my
favorites, you can also open all the responses in Excel if you want to do some in-depth analysis of,
let's say, what your customers or what your students are saying in response to your survey.
So, this is a basic survey that you could create. I just clicked up here to go back
to the home page of Forms. And I also want to show how to set up a quick quiz. So I'm going
to go ahead and click on a new quiz. And right now, this is untitled. And what we're going to
do is just to have a little bit of fun, I'm going to call this the Kevin Stratvert Quiz. And the
description is going to be, are you subscribed to Kevin's channel? And I'm going to go ahead now and
actually let's go ahead and search for an image of myself on Bing to see what comes back. And it
looks like there is a picture of me that came back. So I'll go ahead and use this one of me.
Okay, so there's a picture of Kevin. And I could go ahead and click on add a new question. And I'm
just going to have it be a choice question. And I could say, Are you subscribed? What's
interesting with Microsoft Forms is based on the question, it'll suggest different options. So,
you don't have to go through and type each option. Instead, I could say, well, yes, no, and maybe.
Those all sound like good options. So, I'm going to click on add all. So here it's already added
all the possible responses. And you probably know this, but here next to the option yes,
I could either delete that option. I could display a message to respondents who select this answer or
what I could do is I could identify this or I could indicate that this is the correct answer.
And you probably already know this, but that is the correct answer here. No is not a correct
answer. Maybe is not a correct answer. And I could even add some text here that says
maybe why not. You should subscribe today. So, I'm just going to add that so when they
select that option. Now, this is a quiz that I've set up. There's one right answer here.
If I click on responses, you'll see that it's a little different here, but it'll also show
me the percent of correct responses and it'll give me some additional detail on how people
have responded to this. And then I can also go ahead and click on send and I could send out my
quiz to my students or whoever else is going to end up taking this quiz. But that's how easy it
is to create a quiz in Microsoft Forms. I'm going to click back here again. I'm going to click on
Forms to go back to the home page. And here what you'll see is down here in the my form section,
here I have my Kevin Cookie Company customer satisfaction survey. And over here I have
the Kevin Stratvert quiz. If I click on the dot, dot, dot, I could create a copy or I could delete
the different forms. And once again, if I click into it, I could see I could go back. I could
see my responses. I could send it again if that's what I'd like to do. Or I could even go through
and then modify some of my questions. All right, well, that was just a quick tutorial of first off
how you can get Microsoft Forms and also how you could use Microsoft Forms to create both surveys
and then also quizzes. If this video was helpful and you were able to create either a form or a
quiz, please give this video a thumbs up. If you want to see more videos like this in the future,
hit that subscribe button. That way you get a notification any time new content like this comes
out. And lastly, if there are any other videos that you want to see me cover in the future,
leave a comment down below. I read them all and I'll add it to my list of videos to create. All
right. Well, that's all I have for you today. I hope you enjoyed, and I'll see you next time. Bye.