Hey, my name is Spence Hoffman with POS Nation and I want to thank you for
taking the time to watch this retail POS system demo video. What I'm going to do
is just walk you through the basic functions of our system so you can see
what it looks like and kind of get an idea of what we have to offer for your
business. What I'm going to show you today is our basic retail setup, which is
going to be what we have right behind me here. We have our all-in-one solid state
hard drive touch PC. This has no moving parts and it's going to be ruggedized to
meet any environment. You also have a thermal receipt printer, cash drawer, and
barcode scanner. And attached to the system we also have a credit card reader, which
can be used for credit cards and also employee cards, which we give out with
every system. We've got a lot of other hardware you can upgrade, such as
customer display screens, barcode label printers, and even tablet versions of the
point of sale system, which you can see here. We can put the same software on a
Windows 8 tablet and then you'll be able to have that as a mobile option or just
as a smaller profile version of the hardware. Okay, now we're going to
take a look at the retail POS software homepage. And from here, all of your
employees are able to clock in and out just by hitting the little clock in the
lower right hand corner. They can swipe their employee ID cards and hit the
clock in or clock out buttons or start a break. And cashiers can also log into the
system as well as managers with the same employee ID card. You just swipe it on
the front of the screen here, and now you're logged in to the system. So what
we'll do today is we'll follow the life cycle of this can of Coca-Cola. We'll
create this item in the system and then we will sell the item and reorder it and
run some reports. So we'll show you the basics of the inventory control system.
So first I'm going to go to the manager section of the software, which is
password-protected by the way, and we'll go to the inventory maintenance. I already
have queued up the Coca-Cola item here. Essentially, all you would do is scan the
barcode in as the SKU item number. Type in the description of the item. You can
track the cost of goods sold, or you can leave that blank, it's up to you, and
then the price you're selling it at. And if you want to go the whole nine yards,
you can also set up your ordering info so you can do reorder points, which
means that, say you have 35 items in stock but you always want to
have 40 in stock. So 40 is your reorder point. Once it gets below that number,
it's going to show up on a reorder report and on purchase orders. So that's
automatic so you don't have to look through an entire list of inventory to
see what's low in stock. So we also can put in the number and case so we can
order it in quantities other than singles. We can put a case cost and
vendor information in there. So once the item's in the system, it's ready to sell,
so I'm going to exit from this screen and we're back to the cashier screen
where I can take my can of cola, scan it with the barcode scanner, and you see it
comes up here on the screen. Now I'm able to edit this order, obviously add
additional items. I can also look up items to the touch screen and you see my
can of Coca-Cola is a button on the screen there where I can then add
another to it or I can change the quantity of that. So maybe I want to get
six of these and I could even do price changes, add discounts to certain line
items, add discounts the entire invoice, also, add a customer to the invoice if
you're tracking customer loyalty for bonus points or if you just want to
track your customers' information and zip codes and email addresses. So you can do
all that within the system here. So I just pulled up the customer display
screen, I hit add customer, and now I'm able to enter a phone number, first and
last name, email address, all additional contact info. I can set them up on a
loyalty plan, I can even set them up on layaway or accounts receivables to track
ongoing purchases and invoicing at a later date. So those options are
available within the system as well. Once my order is complete and I'm ready to
pay, then I'll just hit the pay button, and $8.75 is my total. I've got some quick
keys down at the bottom of the screen. So they hand me a ten, I can say $10, cash drawer
pops open, change is $1.25, and I can print a receipt — yes or no. Go ahead and print
that receipt. The receipt prints out, and I'm ready to move
on to the next sale. So that's completing the cashier process.
It's very easy to use — you can train a cashier in about 10 minutes on how to
use this system. They'll fly all day long without having to ask any questions. So
the next thing I want to do is quickly show you the purchase order screen, where
let's say, after you've already received your first shipment of Coca-Cola, you've
sold some, now it's time to reorder, but you don't know how many to reorder. Well,
you could look at an inventory report or you could use your reorder points that
you already set up for that vendor and then go straight to the purchase order
and hit reorder low stock items and it's going to go ahead and add to the PO. As
you can see here, it's added three cases to that order and I can adjust that just
by tapping and say, nah I just want to get one case. You save that PO, send it
out to your vendor, whenever those order comes in, you hit receive all and it
updates your inventory count. Now you've done the entire product lifecycle. And
the last thing I want to show you is reporting on that inventory. So if you
want to see what you've done throughout the day, maybe you want to see how many
items you sold and have that broken down by department, then what you'll do is run
one of these reports here called a detail department sales report, which is
going to break down your sales for whatever time period you choose. Whether
it's today, this week, last month, 10 years of time gone by... You can see all
of your sales for that time period, every single item listed, how many you sold, and
a grand total of your sales and broken down by department. Maybe if you want to
see an overview of sales for the day then you can run what's called a flash
report, which is just a real simple report, which you can get to just by
clicking through the list of reports here and once you find that report in
the list it's going to allow you to run that report for whatever time period you
choose. So if I wanted to back that up for another time period, then I could
select that, change the date. Otherwise, if I just want it to be for today, then I'll
just hit display. I could print this right out to my receipt printer as well,
or export it to Excel, and it's going to show your net sales, tax you took in,
gross sales, those payment type breakdowns, cash,
credit, gift cards, things like that — and even how many transactions you ran for
that time period. So there's many other reports such as inventory reports,
employee time clock reports, and many other things that you can do within the
system, which we don't have time to show you today, but we do want to give you
this basic overview just so you can see what the system has to offer. So if you
do have any specific needs, this is a very flexible point of sale, and we can
most likely meet those needs for any retail store. So please feel free to
contact me directly so we can set up a demonstration or ask any specific
questions that you have and we'll be glad to help you out. Again, my name is
Spence Hoffman with POS Nation, and thank you so much for watching this video.