Plan Day In 5 Minutes [0:00:00]
[Music] In today’s video, gents, how to organize
your day in five minutes.
So, the first step in organizing your day is give yourself the time, the margin to organize
your day.
So, all this starts with you doing your MNRs, your mindless necessary routines.
These tasks are the things that need to happen at the beginning of your day, so that you
can have a productive morning.
Now, your mindless but necessary routines, how many and how much time you spend on them,
it really depends on you.
I know I like to start my morning first thing with running, getting out there and just simply
getting a couple of miles on.
Now, occasionally I’m going to spend more time and go to the gym, but a quick run around
town takes me twenty, twenty five minutes.
Another MNR for me is actually making coffee for my wife.
I like to start the day kind of just having coffee set up for her.
Also, for my kids, I’m going to go ahead and make them breakfast usually oatmeal maybe
I’ll boil some eggs.
Occasionally, I’ll make an omelet.
I’ll also do some cleaning, maybe take a quick shower, but at this point I’m ready
to plan my day.
I’ve been awake for fifty five minutes, my mind is now ready to focus in on the task
at hand.
All right, gents.
So, I just got back from my run, I feel great and at this point I am ready to spend five
minutes planning my day.
I’ve gotten rid of all those little nagging things that, yes, would have been on my mind
and would have distracted me from focusing in on getting done what I need to which is
to plan and layout the day.
So, let’s talk about the tools that you need to plan your day.
First up, you need something to write with - pencil, pen, Sharpie, up to you.
Next up, you need something to write on.
You can go with a simple notepad.
You can find this at any store for a couple of dollars.
You can go for something a little bit fancier, something that has a nice design on it going
to cost you may be about $10.
You can go with simple just sheets of paper that you find lying around the house.
You can just go in and steal a notebook from your kids and spy on kind of what they’ve
been writing about Robin Hood.
Or, you can get a fancy planner.
Now, be careful of these because even though they organize your day for you, you may not
agree with the way it’s organized and be overly complex, so a lot of people buy things
like this and never use them – me included.
What you do not need – your smartphone.
Guys, put that to the side, do not use electronics, don’t use you iPad, don’t use your computer.
All of these have distractions on them which are going to take away from the planning process.
So, in the mornings there’s quite a few mindless tasks that I do.
I go in do dishes, put away dishes, I come down here I do some laundry.
I make coffee for my wife and I.
But, as I’m doing all these stuff, I’m still sharpening my mind, I’m getting smarter.
How am I doing this, guys?
I’m leveraging Audible.
And I know I said no electronic devices, there are exceptions to that.
On my phone, I’ve got the Audible app.
Now, Audible is the paid sponsor of today’s video and I’ve talked about these guys for
years and what am I listening to right now?
The Laws of Human Nature by Robert Greene.
I’ve talked about this guy before.
This is an amazing author.
He also has another book which I’ve listened to in Audible, The 50th Law done with 50 cent.
But, his latest one is amazing.
Now, gents, when you go over to Audible, what you’re going to find is you’ve got access
to the world’s largest library of audiobooks.
And, what I also love are the Audible originals.
If you’re not familiar with this, as an Audible member, every single month you get
two free Audible originals and these are basically audiobooks that they have put together an
you can only find on Audible.
All right, guys.
So, to start listening with a thirty-day Audible trial with your first audiobook, plus two
Audible originals for free, go to Audible.com/RMRS or text RMRS to 500-500.
Again, go to Audible.com/RMRS or text RMRS to 500-500.
So, we’ve got the tools, let’s start the timer.
We’re going to spend three minutes on the priority matrix.
All right, gents.
So, this is where the magic happens, the priority matrix.
You’ve got to identify the one thing that if you get it done, your day is going to be
amazing.
Now, I know you’ve got a hundred things that you need to get done, but here is the
deal, you can only get some of that done.
So, the priority matrix is going to help break that up, so you can identify where you need
to focus, where you’re going to get your big return on investment.
So, to start things off, I’m going to use a blank sheet of paper.
Go ahead and draw a cross just like this.
So, top left, you’re going to write urgent, over on the top right, you’re going to write
non-urgent.
Then, on the left hand side at the top, important.
Left hand side at the bottom, you’re going to write not important.
Now, notice you have four sections.
You’re going to put everything that you want to try to get done today in one of the
four sections, but here’s the deal is that only one thing can go in the top left hand
corner.
So, for me the one thing that has to be done today, I’ve got to film today’s video,
how to plan your day in five minutes.
Boom!
If I get this done, the day is going to be really good.
Next up, we’ve got something that is important, but it’s not really urgent.
If you get done today, great, if not, you can do it tomorrow.
For me, it’s practicing for the Raid on Area 51, September 20th.
Guys, I got to practice my Naruto run.
On a serious note though, in this part of the matrix for me is actually developing and
working with my team.
I’ve got fifteen people that work for me, that’s how we’re able to get our content
on all of our various platforms from our website to our infographics to these videos and working
with these people consistently to get better is how basically my team has grown and our
company has grown over the last few years.
[0:05:05] Now, it’s important to note, both the things
I just talked about are very important, but the level of urgency is what separates them.
However, the thing in the non-urgent, but important, those are very important that you
knock through them.
Why?
Because eventually they will become urgent and they will cause stress later on, maybe
it could be a week from now, maybe tomorrow.
But, the point is when you start getting ahead, all of a sudden you create margin in your
life.
And to create this margin, you need to identify the things that are urgent, but honestly are
not that important.
All those emails in your inbox in which people seem to be expecting a response, but honestly
you don’t need to get back to them, at least not this very moment.
You put off answering those emails to later in the day.
Go ahead and batch process it, give yourself thirty minutes to an hour and gamify and zip
through all those emails.
Returning phone calls, that is important especially if it’s from a loved one.
But, here’s the deal is you want to do that at the end of your day.
You don’t want to do that at the beginning when you’ve got the most amount of energy
and you’re at the top of your game.
And responding to YouTube messages, sorry, guys, I had to put it in this category, although
I give a lot of you guys hearts.
And now, the non-urgent non-important.
These are the things we do just to fill up time.
I have to admit that I say I’m doing research on YouTube when I’m watching cat videos,
I’m going in watching Marvel battles.
I love watching them, they just put the best clips on YouTube or running videos.
I love watching when like a runner comes out of nowhere and ends up winning the race.
Yes, I like to think I’m doing YouTube research.
No, I’m not.
I’m wasting time, I’m procrastinating.
Congratulations!
The priority matrix is complete.
Now, let’s focus in on the one thing you want to get done and let’s break it out
in detail.
All right.
So, the next list is going to break out everything that needs to happen with the one task that
you’re going to be focused in on.
For me, first thing, I got to research the video.
That, I got to give about sixty minutes.
I think I can do it faster, but historically it takes me on average about an hour.
Next up, the prep for the video.
Okay.
Get in the studio, the lights on, checking the cameras – fifteen minutes.
Getting dressed, getting all my clothing looking good – fifteen minutes.
My hair, I have to admit I spend a lot more time on my hair – ninety minutes.
And, I’m joking about my hair by the way.
Next up, filming the video, on average sixty minutes.
Next up, got to upload the video to share it with my videographer.
It takes about fifteen minutes.
Next up, I give myself fifteen minutes to call my videographer, let him know the video
is there for him to grab and give him any special instructions.
And, let’s add thirty minutes for a catchall, you just never know when something’s going
to pop up, whenever I’ve got jump in and get something else done.
So, in total approximately five hours, give or take.
Now, this next point is really important.
You need to be able to go through and mark things off as you’re doing them.
Progress, making steps towards accomplishing your goal, this is one of the most powerful
things that you can feel throughout your day.
And, guys, this is huge to be able to.
I don’t know about you, I love it when I’m going through and marking the stuff off, it
is that feeling that I’m getting things done.
Gents, this is so key to being able to get things done consistently.
Oh, yeah, didn’t that feel great?
Randy macho man savage.
So, pretty simple, right?
But, here is the ugly truth is that most people do not organize their day, they let their
day happen to them and the issue here is you end up spending a lot of time on things that
don’t matter.
Remember the Pareto principle, 20% of your effort is going to yield you 80% of your result.
This holds true in business, this holds true in life.
So, what video to watch next?
Guys, check out this one, Eleven Success Principles.
So, if you enjoyed today’s video, you’re ready to plan out your day make things happen,
well, what principles should you apply?
I cover it in this video right here which I will link to down in the description.
[0:08:43] End of audio