Everyone in so in today's video i'm going to be passing over to Carl Pullein he is
a bit of a sort of scope into his to do is to count talking a little bit how he knew justice system cool can't
Collect for tonight do so. Hopefully you enjoy guys I and just not to go away from so their mind that we have
Available on the points this week bar. I'm sure calm will be immense these comments his video
so hopefully under eminent comes with thoughts and and
I think you enjoyed its minor periodicity say we're not better do I will say lovely
Do you do this because thanks very much spice we should have a great week be productive
Thank you very much Francesco for allowing me this opportunity to do this video for your viewers on your
Channel. Now, what I decided to do this time was to show you guys how I use a system
I like to call cod in
todoist now cod is an acronym for
collect organize and do and basically I never realized this until recently but over the last 10 years this
Essentially is the system that I've been following and what I wanted to do with my system is to minimize the time I'm spending
collecting and organizing
so I can maximize my time on the
Doing because essentially if you can minimize the input and maximize the output
Then what you've done is created an amazing
Productivity system for yourself, so I decided to come up with this system, which essentially when I analyzed it
I realized it comes up with the acronym card collect organize and do and
Essentially what it means is you've got to be able to create the fastest way possible
To collect stuff everything that's thrown at you whether it's emails messages
Social media that you need to respond to
Requests from your boss or colleagues your farm your friends
You've then got to be able to organize that stuff on a daily
Basis in as quickly as possible and I use a system there where I call the golden 10 minutes
Which is essentially on a day to day basis
I am organizing that stuff in a
10-minute window at the end of the day so that I can spend as much time as I possibly can
Doing the work
this is how I've been able to really
Seriously increase the productivity and the amount of stuff that I am doing on a daily basis and it really has
Supercharged my productivity. So let me take you in to do this now and show you exactly how I have it all set up
So that I can take full advantage of the card system
Okay, so as I mentioned in the actual beginning of this episode is that my whole system is designed
To be able to capture
Quickly now on my mobile device I use an iPhone and so I'm using 3d touch to capture notes very quickly
although the new version of drafts application is an
Absolute gem and I'm beginning to start using that again to able to capture tasks very quickly into duyst
However, if I was working from my desk, I'm in the office or I'm doing some work on my computer
There's a number of ways you can do it. I actually have to set up shift command a which will actually add a task
So this is a new task and I can just quickly add it in there and it comes up in my to-do list
Another one that I would strongly recommend if you haven't done this already is set up they todoist
Todoist, I forgot what you call extension for your web browser
Whether it's Chrome or in my case here Safari I can click on that and it's just one click hit the return and sure enough
That's gone into my to-do list and I can just click on that
And the whole point for me is just having my whole system whether it's my laptop
Which I'm using here or my desktop to capture things really quickly
Another way you can do is just hit the Q key, which I haven't got set up on my computer
That will also add
Tasks so wherever I am whatever I'm doing, so if for example I am in website as we've got here
And what I want to do is just quickly
Capture a task. I've got it set up
I can set it up very quickly if I'm writing something shift command a an idea comes to me
It just adds the task for me. So
My whole system is created to be able to capture things really quickly
So as I say in your web browser
If you don't have it already get the to do is the extension it really speeds things up
So when we get into our to do is we have all these tasks set in
so essentially what I've done is the next part of card is the
organize so collect which is set it up to be as fast as you can and
Organize so I collected all these tasks in here these I will do later in might my golden ten
But again what I've got here, is this good new task you imagine I have an idea this is going to be a personal
No, it's not. It's gonna be something I do at home pick the home and I'm using the keyboard shortcuts to
Just get these tasks done and
Again, I can hit the P and I'm going to call that P two so essentially in just less than 10 seconds
I can actually
Allocate the label the project and the priority of the task and then just hit save and bang. It's gone
so those are the collection and that's the organizing and as I say
I'm gamifying these things
so what I mean by game e5 gamifying is I am trying to get faster and faster at collecting and
Faster and faster at organizing now before anyone says surely you can't do a four-week review in ten minutes. Well, this is true
I don't do my weekly review in ten minutes. I sit down on a Sunday afternoon with a nice cup of tea and
I do a full weekly review correcting any errors that I may have done because of the speed but essentially on a day to day
basis what want to be doing is focusing on the doing and the way I do that is I take
advantage of two duis new
today's
Pinned favorites now to cut up to pin a favorite is really quite simple. I actually use my filters
So I got my today's objectives. My today's focus and my next actions and
To pin a favorite is really really quite simple. Actually. These are already pinned
so if I show you one that today's routine at today's routines, I
can add click on this button here add to favorites and it will come up in my
favorites list here now
I don't actually want to see that so I'm going to hide from favorites
But that's essentially how you set it up when you pin your favorites it comes up under the three
Sidebar
Labels here inbox to do and next seven days. So I've got today's objectives today's focus and next actions
These are the three things that are important to me
So in a morning
I'm going to hit my today's objectives and that's what I'm going to be focused on now at the moment
I have nothing in my today's objectives because I have done them
But usually I have two objectives for the day and those are the two things that I really want to get done
For that day, and I will get them started as quickly as I possibly can once I've completed those
In fact, actually before I completed those I will move into today's focus
Now today's focus essentially other things that I that are not P for flags
So P for is the most minor flag?
It doesn't have a color so anything but P for if I go into my filters, I'll show you what I mean
so today's focus is really quite simple is today is today as in today's date and
not
P for and that's it so whatever tasks I have in here as long as they're not people
they will show up and they have a flags basically and they are due today and
that means that when I'm setting up my tasks when I'm doing my golden 10 at the end of the day and I review the
Next seven days. I
will actually see which flags I'm using because as you can see from
Tomorrow here, you can see that I've got they come up in the flag order
so red flag comes up at the top orange snakes and then yellow and so on so
today's focus is going to come up in the order that I wish to see them and
Next actions are for all the things all my projects that I have
That actually have the next action
So each project the very next action that I want to do will come up
Underneath that label so that the filter I have for that is
Next actions and it simply is just a label
next actions and before anyone's points out that you don't need to create a filter because it is just simply a
Label the whole point of setting up as a filter is so I can have this all set up as my filters
It's just my way of doing it
if you don't want to do it that way and you just want to create the label, that's perfectly okay, because you can actually just
Pin a label if you wish so I could just add next actions the label will come up at the top
Which is actually another reason why I didn't want to do it because I wanted to create them to work flow your labels
first of all
Your projects are gonna come up in put pinned favorites at the top then labels then filters and I didn't want it that way
I wanted to create my own
order
For those of you guys wondering by the way and I saw when the put this pin features came out in the beginning a lot
Of people were saying why is it that this order? I
Can't change that order. That's simply because you changed the order in your
Actual filter. So today's focus now is above today's objectives. It's not actually the way I want it
So I'm going to move that back and it comes up in that order just for those of you guys wondering about that
So essentially this allows me to get focused on what's really important to me
Anything that doesn't have a flag or people flag if you wish I don't want to see while I'm doing my work because it's not
important if once I've completed all my work for the day
I will then move into my next actions. And then what I've done is my I have a
dashboard book view I call this my dashboard view which I access just by clicking on the todoist icon in the top left and that
Shows me my inbox and all the things that I have got to do today
So as you can see here, these are just bought routine tasks that need doing but they're not urgent
So replying to all comments cleaning up my photos
which is a week lease because it's very easy for
IPhotos to fill up and then just some daily admin stuff that I have to do and then finally my golden 10
Which is at the bottom which is linked to an Evernote note
And that's essentially how I am making sure
That I'm focused on the things that are truly important to me on a daily basis. It's how I'm using Cod
So essentially for the collecting I have everything set up so that I can quickly capture ideas
Tasks emails everything I can just get them all collected into my Inbox
I can then organize that stuff at the end of the day as part of my daily my golden 10
and that's essentially just processing the inbox sending things off checking things deleting things that I no longer want and
Then the rest of the time I live basically in the pinned favorites, which is right here
I start in the morning with my today's objectives
I then move into my today's focus which gets me focused on the work that I want to get done today
and if I do have time at the end of the day
I can move into my next actions and start doing some of the other project tasks that are not set up for today's focus
Ok. I hope you found this useful
I hope it's given you some ideas for those of you using to do it
I should point out though that even if you're not using to do is you can set up any kind of system you want
Using Cod, which is collect organize and do just make sure that whatever to-do list application you're using
You've got it set up so that you can collect things in the fastest way possible
Make sure that when it comes to organizing what you've collected at the end of the day, you can do it within 10 minutes
That's kind of the game
If you like doesn't matter if you can't but that should always be the goal and the rest of the time
Try and get it set up
So that what's in front of you is the work that needs doing so that you're focused on the work
Ok, thank you very much for watching this guest video. I hope you found it useful
It just manes for me now to wish you all a very very productive week