Okay, I've just installed Zoom on my new laptop. And maybe you have just signed up
for Zoom or maybe you have signed up with a different email address and so
you probably want to set some of the basics. So, first of all, we need to sign in to Zoom
or actually before we do that I just want to make sure that you've got the latest version of Zoom.
Check for updates. And if you don't have that, you can just check for updates. It’s very fast.
And if you're on the latest version that's great. Your version may be later than mine. It depends on
when you are watching this video. But if you're not on the latest version then it's just a
very, very quick process; maybe about one minute to click on update Zoom. And then it's time to
log in. If you have forgotten your username or password just click on “forgot” there and
then it will ask you for your email address. And you can get an email to reset your password.
I'm signing in with my username and password, with my email address. You may be using
one of the other options. So I'm going into zoom.us and then preferences.
And so, here are some of the preferences. We'll just race through a few of them: dual monitors,
if you've got an extra one. Enter full screen. If you don't do that, of course, you can always
have your full screen once you actually log into Zoom. When you start a meeting that's just to copy
the invite link to your clipboard or else you can do that manually. When you leave a meeting:
if you're leaving meeting by mistake then you can get a confirmation.
You're sure you meant to leave the meeting? Show meeting duration is probably not something you're
going to use. All right. So, once again zoom.us preferences and so add Zoom to the Mac OS menu
bar. I like to keep that up there it's just very easy for me to start and stop the zoom
when my screen saver begins then stop my video and audio i just leave that blank so here's a little
reminder thing that's helpful so i'm really going with the defaults from for for mostly and then um
this one here which means that uh keep my zoom desktop client up to date zoom tends to
keep releasing new new updates and corrections and features and changing the menus and so on and so
slow just means it's it's a safer way to do it what it means is that you don't
update every single brand new feature but it does the more that you know the maid the major ones
um whether you want to go dark lights and so on or your skin tone settings now this one is something
that you're going to miss that it's very easy to miss is view more settings now there's actually
what i think is a bug in zoom when you click on that you've then got to close this so that you
can click on or see all of those settings so let's have a look at some of those ones these ones are
going to be pretty interesting um so this security guideline is basically we're keeping the weight
we're keeping that turned on you may not even have control over that the waiting room when
participants join the meeting place them in a waiting room so this is really going to have a
couple of advantages if you've got back-to-back meetings let's say that you're having a meeting
with one person if someone turns up early for your second meeting or your first meeting is
uh is running over time you don't want that first person you don't want the new person in the second
meeting to turn up in your current meeting okay it's a bit embarrassing for everybody it could be
so keep the waiting room on people stay in the waiting room for
um not for long it's usually 30 seconds or so you do want to have a meeting pass code in place
and then when you send the invitation it will show that meeting pass code it will include that in the
link so people don't have to type it in have your personal meeting id i would keep this on
so that that means that pretty much well especially if you're having regular meetings with
the same people then i would keep that pmi on you can have a passcode for people joining by phone
once again i'm going with the defaults here this is around webinars i'm going to skip all of that
blocking users from specific domains if you know that there's a particular kind of company that
people are joining from or a website they're joining from then you can block them if you
want but and same thing with blocking specific countries once again leave this all with the
defaults here now this one is interesting start meetings with the host video on if you're a person
who doesn't want to be on video i would turn that off okay and then when your video is turned off
in zoom then your photo your profile picture if you've got one should turn up and if you don't
have one it will be your initials same thing with participants you may set it for them to say when
participants join i want their video to be off and then they specifically when they're ready have to
turn on their video okay up to you i'm happy to have both my video on and participants video on
and then are they allowed to join before you once again i'm just leaving leaving that uh yes
they are allowed to join or they're going to or they're going to be in the waiting room i'm not
sure if that's actually the same as the the waiting room okay zoom rooms we're skipping
personal meeting id we've already seen that we're going to have that pmi the personal meeting id
okay and you can also mute in case people join a meeting from a noisy setting you can mute them by
default and they can unmute themselves okay these options once again i'm allowing people to chat
and they can even save the chat and if two participants are having a chat with each other
then you can't read the chat okay as the host so we were just protecting their privacy there
so you allow private chat between participants once again i'm going with the defaults here i like
to get a sound notification when someone joins the meeting i want to turn off the feedback to
zoom i don't want to be sending off a message to everybody um to myself or to everyone to say how
was your zoom meeting i'm not going to do that do you want to show the meeting control bar when
you're in a meeting i'm going to leave that as yes because it can be a bit hard to find okay
and then screen sharing you can say it's just that it really comes down to who you're talking to
if you're having a big meeting with lots of strangers and you know some of them maybe
they mess around a little bit then you might just say well if you want to share your screen you're
going to have to ask me as the host okay i'm going to skip the annotation the remote control
non-verbal feedback i like to have on that just allows people to put in um to communicate by
clicking on icons um and same thing with the emojis thing i like to allow all the emojis
we're going to show who's in the meeting yep who's been invited yep now this one you can hide profile
once again if you've got people who are messing around you know sometimes kids like to put up some
some photo school students like to put up pictures that they shouldn't be putting up you can you can
block that you can say all right i'm just going to have your name there and you're not going to
allowed to be put up participant profile pictures okay you can report inappropriate behavior okay
i'm going to leave the rest of this um allow use of videos as virtual backgrounds once
again if you trust people and i'm going to scan past the rest of this so let me jump across to
a couple of other settings one is your profile itself you are going to want to put in your
profile picture here and if you want to change your profile picture this is where
you do it you hit delete button okay to change the picture is very easy uh you need to have a
have a good picture and it's got to be less than two two megabytes okay ideally just your face
that means two megabytes okay and um i'm just going to hit cancel there i'm going to keep that
picture in place you can set your time zones as well in your date format if you like now
upcoming meetings i just set here webinars i don't use personal contacts are going to skip
recordings is interesting you've got depending on your account you may have local recordings
which you can store just on your local laptop or you may have cloud recordings okay and so
when you've got two people both recording the same meeting that's going to have to be a cloud
recording okay i'm going to skip the rest at this point but you can jump through other things device
management account management and so on they're more advanced options but basically that's where
we are at the moment and then to start a meeting you can start it with your video on
or with your video off or simply just share your screen you can still turn
on video afterwards but you want to start just by sharing your screen now if you found
this helpful you might like to check out some of my other videos on my channel and
they will help you they're much shorter videos and if you want to subscribe to my channel
then that will get you access to other videos about zoom that i release from time to time