Dear all, welcome to this video dedicated to Apple Pages! After this
quick guide of 12 minutes you will be able to deal with all the
features it offers.
Apple Pages is a built-in app inside your Mac, completely free to use.
With this you can realize textual documents complete with tables, charts
and media files with maximum control on indentation and format.
When you open it you can browse for any document you have - including
.doc files or start with something new with New Document at the bottom.
Here you can find more than 70 ready templates available including CVs,
Reports and great Book Covers.
To see how to use Pages let's pick a Blank document. This gets open on
the main interface made by several buttons on top and useful panels on
the left and right sides. In particular you can open the Document panel
to adjust the document format, its size, orientation and margins from the
borders of the page.
At this point you can start writing. This document is made by several
pages including text and different items such as tables, charts and media
files. On top and at the bottom of each page you can define any header
and footer note to add any title or page number. From the Document panel
you can adjust their spacing from the page borders.
Below the header you can click and start typing the document body. Every
time you start a new line with the Enter key you also make a new text
paragraph with an own format, indentation and spacing options. You can
see where any paragraph ends by selecting it and finding the pilgrow
character.
To adjust text just select any word, line or paragraph and open the
Format panel. Under Style set font family, size, style and color. These
changes are also applied to the new text lines you type.
You can also adjust the text distribution or add any left or right
indentation. Under Spacing set the distance between the selected lines
or in respect to the previous or the following paragraph. Use Drop Cap
to add a large capital letter at the beginning of the current paragraph.
Click on the Advanced Options button to adjust Character Spacing, add
Baseline Shift, set Capitalization or apply special effects such as
Outline, Shadow or Text Background. Remember to use CMD+Z to undo any
action and go backwards.
Switch to Layout to set the layout of the paragraphs selected. Set the
number of columns, the indentation of the first line or on the left and
right sides. With Borders & Rules you can add borders such as a simple
horizontal separator at the end of the paragraph or an entire contour
around it, depending on what you select under Position. You can set line
style, color and thickness as you like and also add any colored
background to it.
You can use a top Ruler to adjust indents and spacing faster. If you do
not find it go to View and click on Show Ruler. You can drag its yellow
markers to adjust either the left or the right indentation for the
selected paragraph, including the first line by clicking the top side of
the left arrow.
You can also make unordered and ordered lists by dropping any dash,
letter or number character, starting a new line for each term. If you
select the whole list you can open Format, Style to customize the symbol
to use, format, indentation, color and other advanced options under
Bullets & Lists. You can adjust spacing by using the Ruler as well.
If your document starts to be big you can manage it with the sections and
the Table of Contents. The sections are groups of pages sharing the same
background, header and footer. You can go to Document, Section to create
a new section and start using another background, header, footer or page
numbering by unchecking Match previous section.
Whereas go to View, Table of Contents to show the document content
complete with page numbers. If you go to Format, Table of Contents you
can set the content range and also the paragraph styles to be included
and listed. To use these paragraph styles you can select any heading,
subtitle or piece of text interested and go to Paragraph Styles under
Format, More.
You can include several extra objects within your document with all the
buttons on top. Click on Insert to add page breaks, Footnotes or
Equations. With any text selected you can also go to Link to add address
links, emails or bookmarks. These bookmarks can be used for quick
reference under Document, Bookmarks.
Use Table to include a full table. Click on any cell to start typing,
adjusting number of columns and rows with dedicated buttons and using the
main one in the top left corner to move the table within another line.
With Charts you can add several kinds of charts, using Edit Chart Data to
insert or edit your series data and name.
Go to Text to create pieces of text within boxes. These can connect with
each other by clicking on their top button. This way if any text can't be
contained within the first box it can continue on the second one being
linked.
With Shape you can drop lines and several kinds of shapes with one click.
Whereas click on Media to import photos, videos and sound files that can
be put in playback with their play button.
You can manage all these objects in the same way. Click on any to select
it and drag it to move through the document. Use its nodes to resize,
stretch or reshape.
To adjust visibility and appearance open the Format panel on the right.
Inside the Arrange section you can select Move with Text to move the
object automatically whenever you create new text lines or Stay on Page
to keep it fixed. With Text Wrap you can set the way text should merge
with the object contours, in particular if this is placed within text
paragraphs. Adjust spacing and offset if necessary.
Below you also set the order of visibility from Back to Forward,
especially in case the object is overlapping text or other items. Then
set alignment, size, position, inclination or any flip.
The other sections next to Arrange set the object appearance and format
depending on the kind of item selected. For example if you select any
Table you can adjust its style, headers, number of rows and columns and
also add any border or gridline. Under Cell you adjust the data format,
add any colored fill or set border style and thickness. All these
adjustments are applied on all cells selected at the moment.
When selecting Shapes or Text Boxes you can open the Style section to
add fill, border color or great effects including shadow, reflection and
transparency.
Whereas if you select any chart you can change its style, add titles or
adjust the text font, the background or the Chart Type to use. You can
also customize legend or axis labels by clicking on these directly.
When you select any picture you can open the Image section to crop it
with Edit Mask or adjust its colors with complete adjustment options.
If you select any video or audio file you can open Movie or Audio to trim
content or put it in loop if necessary.
All documents open on Pages can be edited by multiple users at the same
time from either an iPhone, an iPad or online with iCloud.com. In this
case you may need to add Comments to make questions or reviews over the
work made. To do so select the interested text and click on Comment
above. The comment will show up everytime any user hovers over it, with
the possibility to add replies as well.
You can hide all these comments any time by going to View, Hide Comments.
You can also open the Comments Pane to get the full list of comments to
review.
All documents on Pages get saved automatically. To print or export these
go to File above. You can export under several formats including PDF and
Word, adding any password if necessary.
Thank you very much for watching this quick tutorial! Visit our YouTube
channel and our website to discover free guides and much more!