Hi, guys. Welcome back to my channel. If you are new here, I'm Suzie.
And I create contents about Work-from-home, Self-development, Productivity and Freelancing Lifestyle.
So, if you like those kinds of topics, please don't forget to subscribe to my YouTube
channel and hit the bell button down below so that you'll get notified every time I upload a new video.
Right now, our video is just a continuation of the tutorial I had on Teach for a Cause group, in which the first part
is this one. If you haven't watched it yet, you can also check that one out after this one.
And this video focuses more on Google Drive management. You can apply this one to your own Google Drive account
or your client's Google Drive account. And aside from that, I also focused on how to
use Google Forms and how you are going to use it, and how to consolidate all the answers in the Spreadsheet.
If you are interested in the topic, please continue watching.
Have you used Google Drive before? You can go here to the Google Apps icon
and then "Google Drive". Again, guys, this is also just the same when you're saving or creating files on your desktop.
So, it's also easy. And what I like about it is that you can share it to your team and to your clients.
So, that's what I like in Google Drive. Here's my Google Drive. It's still empty.
I will teach you how to create folders. So, as you can see, here's your Drive, just click "New" and then, "Folder".
I want you, guys, to be very organized when it comes to naming so that you won't get confused if you want to search
for something, if you want to search for a file. For example, this one, I will create a "Personal Folder"
So, most likely, I'll upload here my bills, checking expenses, and other personal files that I don't necessarily have to share
to my clients. Let's say you have another business.
Let's say you have an e-commerce store, so all the files about your e-commerce store like your high-resolution logo,
your high-resolution banner, you'll upload it all here so that you won't get confused.
Like, for example, "Ecommerce Store (ABC Store)"
And if you have other clients as well, like freelance clients, so create a folder like "Online Clients"
So, here, click "Online Clients" then put their folders here like the name of the company or name of the client, for example,
"[Client Name] + [ABC Company]"
If you have many clients, you won't get confused in finding their files because everything is organized.
So, for example, this one, you can also put a color. I do like colors because I get more excited working with colors.
For me, I choose pink. And then here, let's put blue, and e-commerce, more money so it's green.
Just kidding.
So, you can see here the folders you've created. For example, Ms. Mae shared a file or folder with me, I can find it here in
the "Share with me" tab. So, maybe you are asking, "How to share folders or how to share files?". You can just click it
and then "Share", and then just put their email address, like for example, this one.
And then, you can set it as "Can view only" if you don't want your files to be edited. You can also set it as
"Can organize, add and edit", if you select this one, they can alter your file and upload in your folder.
So, you will just hit "Send". That's how you are going to share your files.
You can see the recent files here and you can also star it.
And then in the "Trash" tab are the files you've removed.
Here, I'm going to teach you how to create a file. When you click "New", this Google Docs is like Microsoft Word.
I will just let you see. "Sample Title", this is the sample title, guys.
This is really just basically the same with Microsoft Word. And if you want to share it,
you can just click the "Share" button here and then put their email address.
For example, like this. Don't forget, guys, if ever you want them to edit the file, select this.
If you want them to just leave a comment, select this. Here, if you want them to just view the file and not alter anything.
Don't forget this one because they might do unnecessary edits in the file that you didn't know.
Just send it and they will receive a notification that you've shared a file with them.
I also made a quick tutorial about this on my YouTube channel, but what I'm doing there is I'm teaching how to
create a CV using Google Doc template.
And also, another sample is here, the Google Sheets. Google Sheets is really the same also with Microsoft Excel.
If you've used that one before, this one will also be pretty easy to use. And the same with Google Doc, put the title
here. You can also input a formula here. Just really the same with Microsoft Excel.
You can also put another sheet here. And you can rename the sheet name.
And by the way, guys, you can download this one in Excel format or PDF.
The same with Google Docs, you can also download your work here in Microsoft Word format or PDF.
It's up to you. We also have Google Slides here. This is also just the same with Microsoft Powerpoint. You can choose
themes here. And you can also import a theme if you have downloaded one from Google.
And it also has the same idea with Spreadsheet and Docs. And it's also the same if you want to share it, click here.
And if you want to download it, click "File"
and then "Download" then choose if in Microsoft Powerpoint format or PDF.
I also usually use Google Forms and Google Sites. Let's go with Google Forms first.
This is what's usually being used if you want to get input or answers from other people.
Let's say here, let's put "Sample Form".
And then, you can put a short description here about your questions. I will just put something for you to see.
And then for the question, for example, I want to get their email address first.
I want to know the email of those who will answer this form.
This one will automatically appear "Enable email collection setting". You will just have to click that one
and it will automatically collect emails. If I need more input, I'll just click this "Add question" icon.
"Full Name", it will automatically set a "Short answer" here. I can also tick this one as "Required".
So, everyone who receives and answers this form, they are required to fill out the email address and the full name.
I will add another sample here. Then let's select "Multiple choice" and here's option 1. You can also add option 2
and option 3. It's up to you if you'll add more or not.
You can also make this one required if you want. But if not, it's also okay.
You can also add another text or another title and description. You can also add an image or a video.
There's also a separator.
For example, we're done with the questions. This will be the output. We can change this one if you want.
Let's customize it. I want this color. And then click "Add"
We can also put a header. So, the header is the one we see here at the top.
If you'll put a header, it should also be related to your questions. Okay?
It's not nice to insert food photos if your questions are about working-from-home, right?
Let's just put something like this. If you want to see the preview, just click the eye icon here.
Then, you'll see the preview here. Let's try sending a sample.
Let's try to fill this up and see what will appear in the email. Then, click "Send".
Let's check my email. So, this is the sample form. This is what I'll receive.
"Sample form. Sample description." If I'm going to fill it out,
I'm going to put my email address, my name, Sui, and then this one, I can or cannot answer this because it
doesn't have an asterisk here at the top. We didn't set it as a required question.
So, I will just put option 1. And then click "Submit".
So, the form has been submitted. We can see the responses on the side.
So, here's my email address, my full name, and then option 1 as my answer to the question. That's why
100% of this graph is blue. So, that's that. You can also collect that one to consolidate the answers.
For example, you are sending it to 20 people, and to consolidate all their answers, you can create a new
spreadsheet here. Like for this one, let's name it "Create a new spreadsheet"
But if you have already created a spreadsheet, you can also select this one, "Select existing spreadsheet".
Since we haven't created one yet, I will just create a new spreadsheet. So, "Create".
So, all my answers will automatically appear here. Every time someone answers the form, it will appear here.
I will put this in the chatbox and let's see if someone will answer.
Okay, Cris answered. She has the same response, option 1.
We can also see their answers here. So, that's the purpose. I often use this because
my client always asks for the input of their followers. So, I'm using this one because it's very easy to use and manage.
You can see the consolidated form here. The sample form spreadsheet we created earlier will be stored here.
Your form spreadsheet will be saved in the same folder where you created your form.
So, that's that.
And I also use Google Sites, sometimes. This is good for beginners,
especially if you want to showcase your portfolio. This is a good one. It really looks like a website.
And what I like about it is that it's just drag and drop.
For example, this one, I will put this layout. I will just drag and drop. And if I want to put a picture,
I'll just upload it here. And then I can edit the text, I can also choose the fonts, the size, and such.
This is very easy to use and it's user-friendly.
And it's not just for Homepage. You can also add other pages like "About Me"
And then, you can also change the theme. Though the themes are very few but it's good enough
so that you can formally present your portfolio especially if you're not yet familiar using WordPress or other platforms
where you can showcase your portfolio. So, I would highly recommend this one.
You can also insert your Google Drive here which is very easy to access for the clients who want to work with you.
For them to easily see your works that are saved in your Drive.
I guess that's pretty much that.
So, yeah. Thank you for watching the whole video. I hope you learned a lot from that.
And if you are following our tutorials about Google Drive management,
don't forget to screenshot your Google Drive dashboard so that I can see that you are really following our tutorials,
and upload it on our Facebook group so that I can include it in our Boss Up spotlight.
So, speaking of that, before I'm going to end this video, I'm going to feature all the Boss babes and Bosses
inside our Facebook group where they really follow our tutorials here. So, check this out.
So, if you like to be featured as well, don't forget to join our Facebook group. Just search
"I'm Ready to Boss Up by BritxSui" on Facebook and join that one.
You just have to answer a couple of questions, then you're in. And follow me on my Instagram account as well @britxsui.
And yeah. See you, guys, on the next one.