Hi everyone we're going to show you how to draw screen annotations on Teams,
we'll also show you how to use the same tool to zoom into a certain section of the screen
when presenting on Teams . I'm Simon and this is Computer Tutoring.
Before I continue I just want to mention our live online instructor instructor-led training
sessions available at computertutoring.co.uk check them out have a look at what programs we cover
it could be just the thing you're looking for. To be able to get the best out of this tutorial
you will need to download the ZoomIt software, I'll make the link available down below and on
that site will give you certain hints and tips and shortcuts because this is what this is all about
different shortcuts, and pay attention we're going to have a lot more tips at the end of the video of
what you can use ZoomIt for. Great so firstly once you've downloaded you've installed ZoomIt you
should have something that appears like so, it'll also appear on your taskbar here at the bottom of
the screen just here, and there you want to set your zoom level. I generally I would admit I
normally have it set between 1.5 and 2. I'm going to set it at 1.75, and there is a shortcut that
you will need to know, if i click on live view, it's the CTRL+ 1 so just click on ok.
So what can you do with Zoomit? Well first thing you can zoom in. So if I type on my
keyboard CTL & 1 and you can see there, I zoom in to a certain section of the page very
handy! Now I can just move around the page like so and i can follow my links i can go to my online
training and then I can go to my live online, and then find out more about live online
training here, so it just makes the screen a lot larger. To zoom back again I can hold down CTRL
and press 1 to zoom back. Now I can also draw on the screen, so how do I do that? Well if I want
to zoom in and really highlight a particular point, so let's say for instance I
say here, now ladies and gentlemen we're going to click on online training CTRL 1 to zoom in CTRL 2
to bring up the drawing too, and then I'm going to hold down the ctrl key as I drag to create
a rectangle, if I really want to highlight it I can hold down the CTRL and the SHIFT key
and I'm going to draw an arrow, now just one thing when you're drawing an arrow the arrow head
is at the end of the line of where you start drawing, so wherever you start drawing from
that's where the arrowhead will be . If I want to erase the drawing I can press CTRL E to erase
that if I want to draw again, if I want to draw a circle I can hold down the tab key and draw, well
an ellipse say. I hold down the tab key and i can draw that when I'm finished I can press escape
come back out again ready to go. So I can say let's click on online training. Now here's a little issue,
here my cursor has disappeared, sometimes that does happen! If it does if I do CTRL & 1
and CTRL & 1 again that cursor appears, so if I now want to click on online training that's great,
and then I can go down and I can click on pre-recorded tutorials and we can get these
free online computer training tutorials that's available from computertutoring.co.uk so
now we're going to record with Microsoft Teams so let's start teams I'm just going to search for
it and start it up here, and now I actually have another laptop with Teams on and I'm going to
pretend to be the other person, and we're going to join a meeting, so let's just click on join
and i'm going to click on join here to join the meeting and now it's time to share the
screen, now there's one quick tip when you come to sharing your screen if you want to use this
ZoomIt software, what you need to do is, when you go to share the screen, so you click on the Share Screen button just here, okay. You want to make sure you're sharing the screen itself, not the App, so in this instance here you can see you've got screen 1 and screen 2 just here,
so that's what you're wanting to be sharing. Okay, don't be just sharing Teams or whatever
app that you on the website that you want to share. So I'm going to go to team 1 give it a
click and now i am sharing my website, and on the other computer my website will appear just going
to flip to the other computer, and everything you see from now on is actually a recording
from the other computer. Basically what your team participants or the participants in your meeting
will see as you're sharing the screen. So what can you see? So I can obviously go up and down, but now
I can zoom in! So say for instance I sort of scroll down and I'm interested in say power bi training,
I can do CTRL + 1 and then that will zoom in on the screen there so you can see, I can then
use CTRL + 2 and what I'm gonna do, this is a nice little tip, if I hold down the
CTRL when I use the wheel on my mouse I can just make the highlighted section a little smaller the dot a little smaller, CTRL + Shift point
a nice little arrow. We're gonna click on power bi, press escape to come out of that -
just a couple of times there, and that's it and that's clicked on that, and then we can go down
and we can see our various tutorials there. That's great. Okay so yeah that's that's fine, I mean
just a couple of little things as well if you've zoomed in, and you've pressed the 2 to sort
of like highlight areas, so you can say over here you can see all of the other training
courses the free online computer tutorials or computer training courses that we offer,
and then you think, yeah you know what I just want to sort of pan around a little bit or move I
can use the wheel on the mouse to zoom in a little bit more or zoom back a little bit, okay if I press
the right mouse button I can now start panning over the page within that zoomed section,
there we go, and when I'm finished there I can press the right mouse button there or
I can press escape on the keyboard. You will have to muck around with this a little bit, but I think
you will agree that it's quite a powerful bit of software. So let me close down teams, I'm
gonna hang up the call so, click on the hang up the call button. Now I did say wait to the end
of this tutorial I'll give you a couple of other tips. Some other things that you can do with this.
One nice feature if I sort of scroll down and say I wanted to highlight, uh there's a nice
one 'cumulative totals for the financial year' I wanted to highlight that section there, I can
change the color of the pen, okay so if I do CTRL + 2 okay to start drawing I'm gonna
make the pen a little thicker that's pink I want mine to be red, so I tap R on the keyboard and then
that becomes red. I can draw a nice red box there, if I tap G and then hold down the tab key I can
draw an ellipse around this bit there, if I type B hold down the CTRL key I can draw a blue
so you can change this here, and what's more you can actually write on the screen as well. So if I
tap the 'choose my color' so I'm just going to type this one in Blue and then I will type
the T key ready to go, I can use the wheel on my mouse to adjust the size of my text, let's make it
pretty big, click here to type, and then sort of say 'the next step is really
important'. There we go so I can delete that as well of course I can
press escape on the keyboard, if I press escape again I'll come back out of it.
Just another little tip as well an extra little tip. Let's say for instance if we
go to our free Visio training so our online free Visio training series, and if I go
down and just want to highlight a nice, here we go this is a nice one, Visio free training, org chart from excel, what I want to do if I click on that here,
and then go down to this YouTube video here, what I can do is if I want to then maybe take a
screenshot, so if I start my tutorial video like so if I forward it to a certain bit here let me just
close off that advert, there we go so I'm going to pause that so i want to take a screenshot of that
let me just close that here, so what I can do is I can just zoom in on that section here, move across
of this video here maybe add nice pink remember i can press CTRL + 2 to do the annotations
to draw the annotations, and then just P to change the pen to pink and then draw a line
like so, there we go or I can control and draw a rectangle. Incidentally I haven't showed you
this, if you just want to draw a line, you just drag with a mouse and it will just draw a line.
That's great so let me just CTRL + E to erase. I'm just going to draw a box around here like so.
So now what I want to do is, I want to take a little screenshot of that to show
maybe somebody else what's in this video, so I'm going to do CTRL + C and it's copied it, so I
can then go to word and paste it to the clipboard, if I want to save it I can do CTRL + S,
and then what will happen is it will ask me to save the picture, I can put it on the desktop or
or whatever that's one I've done earlier so I'm just going to call this one 'screenshot
from video' and press enter. Well there we go that's it that's how you draw
annotations on the screen when presenting in Teams, also showing you how to use that same tool so that
we can zoom into a certain section of the screen when presenting on Teams. If you haven't already
done so click on that subscribe button click on the notifications button so you don't miss a thing.
If you've got anything out of this tutorial about how to annotate on a screen using Teams give us
a thumbs up really appreciate it! I just want to say thank you so much for watching take care guys!