Hi this is Russell Stannard from teacher training videos.com I've had loads of questions recently
about how you screen share when working with zoom the sorts of questions that people are asking me
are Russell my students don't seem to be able to screen share Russell my students can all screen
share and I can't control the lesson Russell I can't screen share my PowerPoint where is it so
I'm gonna go through everything about sharing your screen in zoom which is actually really
the crucial part of working with zoom I'm gonna show how you can either control it or you can
pass control to your students if you want them to screen share I'm gonna show you the settings that
you need to think about and I'm going to show you some of the problems that you sometimes happen if
you've got another program open on the screen you don't need two monitors I'm gonna take you
through everything about screen sharing from a to Zed really hope you liked the video if you do
please like it please share it please any comments leave them below and of course if you're really
interested in my work come to teacher training videos com there's a special section on zoom with
more videos about different zoom features that you might be interested in and of course if you really
want to follow my work sign up to my newsletter and join me on my YouTube channel right let's
get going when you come on to zoom and you log in it's a good idea in your general settings so that
every time you create a meeting you've already got your general settings set you can override
them but it's a good idea if you come down into settings here on the left hand side and then
really what you're doing is you're working in the basic settings so just click there to go to the
basic settings and if you scroll down just scroll down a little bit from the basic settings so if I
just come down here you will see that you've got the option here screen sharing and what you can
do here and this is a good idea is it's probably a good idea in most cases to allow both yourself
and the participants to share and you'll see in a minute when I explain how this is can to the
breakout room but it's a good idea though to say who can start sharing when someone else is sharing
the host so if you want to kind of take control of a screen sharing situation then at least if one of
your students is screen shown and you want to take over you can if it's only you that's going to be
doing the screen sharing and that may be the case if you're perhaps doing a webinar or just doing
a very teacher fronted lesson then don't allow your students to screen share ok but I normally
allow my participants to screen share as well as myself if you set that when you come into zoom
that will be the setting the good news is you can override that and I'm going to show you how
now so I've set my general settings I'm going to come over up to here I'm gonna schedule a meeting
it's gonna open up I'm just gonna leave all of that I'm not gonna do anything it doesn't make
any difference I'm gonna click on save that's my meeting scheduled and I'm going to click on start
meeting straight away and we're gonna come into the meeting gonna click on open zoom a couple
of minutes and well coming now I'm going to turn off the webcam because I'll be using the webcam in
zoom so I need to turn myself off the screen and we'll start to look at some of the options with
screen sharing okay so we're logged in to zoom obviously got my camera here alright I'll turn
it off it's way too big come back here first thing is I want you to look behind the screen I'm gonna
minimize alright so it kind of goes small notice I've got the PowerPoint slide open already so
I've got a PowerPoint slide in the background here I'm gonna open it up so I've got that open now I'm
gonna open up Zoom again and when I now click on screen share there is the PowerPoint slide ready I
can click on it and click on share the PowerPoint slides open I can now click on to the slide and
move use the arrow keys make sure you click on to the screen to activate the pad word slide you can
now move forward and back through the pages so you can easily share a PowerPoint slide in Zoom
and you don't need to windows now what a lot of people get confused about is simply because they
think to themselves well where's the PowerPoint slide you don't need to do that you've opened it
up before now I'm going to give you a little tip here interesting if you scroll over here and you
annotate and I have pointed this out before and if you annotate on the screen okay now if you now
click on the mouse click on the PowerPoint and then move forward don't forget the annotations
will still be there because the annotations are really on a kind of it's basically a layer above
the presentation so the first thing you have to do is click on clear clear click all clear the joins
then move on by clicking onto the screen and using the because you have to tell zoom what is active
so as soon as you click on here for example let's do it again so we click on draw now the drawing
tool is active ok so if I draw let's say onto the screen now the drawing tool is active and
of course I can't move forward it's just gonna draw for me I need to click on the mouse click
on to PowerPoint clean the drawing off and then click on the forward key to move to the next page
of the presentation so that's how you work in a PowerPoint slide so let's look at another example
now about screen sharing video because some people are getting caught out with this as well so again
I'm gonna minimize zoom so there is just there minimized I thought I'm meeting the background
here and I've got a one of my own videos about working with zoom okay it's called key settings
I've got the video ready on my computer already ok now I click on here to maximize again so I'm back
in to zoom now I'm gonna come to screen share two things really important first of all find
the video so there it is that's the video I want to play to my students but I also want to make
sure they can hear it so I need to click on that button as well click on share and it's just again
the same thing now you've got control isn't that my video let me just skip the advertise playing
and you can see and the student might be able to hear the sound but not necessarily you might not
realize this but if you come up to the top here I do believe if you click on a note same thing
again you can actually even draw on the video okay because remember everything is on a layer
above the video for me personally the breakout rooms have to be one of the best features in zoom
I'm gonna do a special set of videos about the breakout room but if you click on breakout rooms
I can explain this really clearly you choose how many rooms you want so you might say I want five
rooms let's imagine that you've got it says you've got 20 participants how many rooms do you want to
put them into five that will be four in each room you click on automatically and what will happen is
automatically your twenty students will be divided into five different breakout rooms you'll see them
all listed all super clear and then you click on go to breakout rooms and everything starts okay
and then you'll see a list of all the breakout rooms you'll see the students are in there you'll
suddenly be on your own but you'll also notice that you can join any of the breakout rooms now
if the students are in a breakout room so let's imagine they're in a breakout room now if they
can't share their screen then really they are limited to having talking and maybe obviously
if they're on their webcams and they're talking to each other but they can't look at anything on the
screen because they're in a breakout room and none of them can share so it's absolutely vital that if
you're going to put your students in a breakout room that you allow them to screen share so they
can move into the breakout room and they can open up any content onto the screen that they want to
share okay just to go through that again really clear you click on the breakout rooms you choose
how many breakout rooms you want not easiest is to do it automatically it will tell you here a sign
for example 20 participants into five rooms that means there'll be four in each room everything's
automatic click on create rooms and then click on go to breakout rooms and it will all start
automatically your students will be in breakout rooms now if you haven't allowed them to screen
share her they won't be able to do very apart from chat together that really is all they'll be able
to do because there's nothing that they can share on the screen so the key thing is if you put your
students into breakout rooms make sure that you allow them to screen share make sure that you've
taught them how to screen share and that way they can be sharing a PowerPoint slide in groups of
four or five or talking about a picture or going through a document or whatever you decide to do so
I think a lot of people are getting confused with it's the fact that what I always do is minimize
zoom get on with getting my page ready whether it's a image or whether it's a video or whether
it's a PowerPoint slide and then I come back over again maximize zoom and then I do the screen share
now what about students well in this case you've set it that your students can screen share so your
students can do exactly the same as you they can open up anything that's on their screen and then
of course they can talk about it if they've got audio rights as well if you've allowed them to
so in theory any student could do a presentation they could play their PowerPoint slide and they
can talk about their PowerPoint slide all you've got to make sure is that in the settings and
go to advanced settings you've who can share all participants that's all you need to then therefore
meaning I mean that means that all students can share however what you definitely want is that
only the host can over write when someone's screen sharing otherwise what you can have is
saw the students trying to open up screen shares at the same time now one super important thing
about the breakout rooms and let me explain it one thing is that you can be really imaginative with
your screen shares sometimes it's very difficult in a zoom lesson to make things engaging it's
great to know about interesting websites that can bring things to life I'm just going to give you a
really typical example of something I showed in another video recently and I've been presenting
to teachers as well I'm gonna just click on to screen share and what I've done is I've got a
website open called Google Earth Google Earth is a great way of bringing the earth to light
for your students you could take them off to visit a place that you've recently or where you've been
on holiday or where you work or where you were born or anything it's a really great tool I'm
just going to click on it and just to demonstrate a really obvious example let's say for example
I'm gonna show you Big Ben since I'm an English man and I could just zoom off to that particular
place you'll see come onto the screen in a minute okay it's gonna bring bring me right down and it
comes into this 3d view now this could be a lovely activity for you for example to get to describe a
place and then tell the students around about all of the things that are around if you click it will
stop moving you can click here and you'll come into 2d view if you click here it will come into
3d view and when it's in 3d view it moves around you could start to describe all of the things
that were around here so I could say right okay this is Big Ben and this is Westminster Bridge
this is Westminster Pier this is the houses of parliament this is Parliament Square I could then
perhaps move around a little bit more and just say right okay here we can see Westminster Abbey
again click into 3d come around and highlight that we've got these great views so it can great be a
really interesting now same sort of thing you're trying to bring a lesson to life it could be a
history lesson perhaps even an architect listen in architecture it could be a lesson in language
learning you want the students to listen to your description lots of creative rioting all sorts of
things that it could be based around one thing my students are always amazed with when I do this and
I often do this when I'm showing places that you can even drop down onto the road you can come in
really close by using these buttons here but let's say I wanted to show them a historic monument just
gonna do a quick example so I'm gonna drop myself here okay so right in front of the monument I want
to visit and what hopefully it's gonna do is drop me down and there we are we got the monument right
in front of us there King Richard the first and this is the king that was who is always mentioned
in the Robin Hood stories hope that was useful hope you like Google Earth as well great all
have a little look at it doesn't take much to to learn and bring that into the class and make your
lessons a lot of fun special section now on zoom on my website on teacher training videos calm so
don't forget to visit that don't forget that zoom is great for live lessons but how are you
going to organize your students if you're working online with them you need to be out get them into
classes and organize them so that you can share content and give them quizzes and activities to
do in discussions except right and so I'd really recommend that alongside zoom you're working with
any model that combination is the most powerful hope you like what I'm doing if you do please
sign up to the newsletter keep up with all the latest videos I upload blog posts that I write
webinars that I'm running etc and of course follow me on my YouTube channel and thank you very much
Thank you