(Music)
- [Don] Hi, this is Don McAllister,
and welcome to another ScreenCastsOnline weekly tip video.
Well, this week, it's a very simple tip.
And it's how to create professional looking signatures
on your email, on both the Mac and iOS.
Previously we've looked at some email clients
that allow you create signatures,
but you can't create signatures quite easily
within the Mail application itself.
So I'm on my Mac and this is my Mail application.
If I do a new email, you'll see that there is no signature,
there's nothing here to indicate
that I can create a signature in here either.
I close that down.
I go to Mail Preferences, and then across to Signatures.
If you have multiple email accounts, you can set up
multiple signatures and assign them to the various accounts,
but I only have one here, which is my iCloud account.
So I'm gonna hit the plus button,
so there's my first signature.
It comes up with my name and my email address.
I could, if I wanted to as well,
put in the telephone number,
and then I can also format these as well.
Now I can use standard keyboard controls,
which is Command + B for bold.
If I want to get a little bit fancier,
what I can do, let's move this over here,
go to Format, Show Fonts, or Command + T,
and Format, Show Colours.
Okay so there's my colour controls,
and my formatting controls.
If I wanted to change the font,
I can just select the font that I want.
We won't have Marker Felt,
let's just find, let's say Monaco,
and then I can change the size as well if I want to.
If I want to change the colour, I can just tap on here,
let's have it green.
It's probably worth mentioning, if you do intend to use
the same signature across on your iPad or iPhone,
you need to choose a font that is going to be available
on both platforms, so both iOS and macOS.
I don't think Monaco is supported on iOS,
so when we do copy this signature across,
it's gonna look slightly different.
So if you want uniformity,
pick something that's not too outlandish,
pick something that's gonna be available on both platforms.
Now this is looking a little bit garish,
but it's only a demo.
Let's change that to bold, and let's change that
to something else, see what that one looks like.
Yep, a little increase in size as well.
And then my phone number.
We'll just make that red.
As I say, not really what you might want,
but jut for demonstration purposes,
if I hit the plus button, I get a second signature,
let's just make this bold, and we'll leave that as is.
So there are my signature setup, I can close this down now.
I can close this down, and this one.
Now if I create a new email,
you'll see it's defaulted to signature number one,
but I can select signature number two, or say no signature.
I can also go back and edit signatures as well.
So that's working fine on my Mac.
Now I can copy this particular signature across to my iPad
or my iPhone and use the same signature there.
It doesn't synchronise automatically,
you have to set it up separately.
But you can use, if you're using a High Sierra
Universal Clipboard, or you can create an email,
send it to yourself and then copy this out of the email.
But I'm going to use Universal Clipboard.
So if I just copy that, so Command + C,
and then switch across to my iPad.
Now if I go across to Mail, and if I send a mail,
you'll see there's no signature available to me.
Cancel that, we come out of here.
If we go into Settings, and then if scroll down, find Mail,
and then within Mail down at the bottom, there is signature,
so hopefully Universal Clipboard has worked.
So if I tap here, tap again and paste,
and there we go, there is our copied email signature
but as i feared before, these fonts aren't supported on iOS,
so they don't look exactly the same,
they still hold their attributes,
but the tag face itself is slightly different.
So be sure to pick ones
that are available on both platforms.
Now although this is a demo,
I can't really leave it like that, can I?
I'm gonna have to go back to the Mac and change that.
So one second.
Right, here we are back across on the Mac.
I've formatted it properly this time,
I've just used Helvetica, I put a touch of colour in there,
some bold so that it looks much nicer.
So if I just go ahead and close this down,
if I do a new email, yeah, that's much better.
So if I copy this, 'cause you can copy it from here as well.
Command + C, and then go across to the iPad,
and across on the iPad, hopefully Universal copy has worked.
By the way, there is no configuration for Universal Copy.
You just need to have wifi
and Bluetooth enabled on both machines.
High Sierra on one, and iOS 11 on the other.
Go ahead, tap and paste.
There we go, that's much nicer.
So I'll come out of Mail.
If I can work right out of here,
I go back to Mail, tap the icon
to create a new mail, and there we go,
there is a nicely formatted email signature.
Now you have to bear in mind that you can only have
a single email signature on iOS,
you can't have multiple signatures like you can on the Mac.
And again, they don't synchronise,
so you need to create the email on each iOS device.