- We're pretty far into our production.
We're actually into the home stretch now.
So what we have to start doing is we have to get our first A.D. to come in
and create the shooting schedule.
- Second sticks.
- Then Marvin has to gear up completely.
We have to get production insurance,
so that he can get the gear that he needs.
I gotta go get wardrobe and props.
Building call sheets.
And we have to finalize our crew.
This is all big steps that we're going to be making here,
big chunks out of our pre-production.
♪ ♪
So, you know in preparation I went out this weekend
and I got the costumes.
Here's what the clinic patients are gonna be wearing.
Sweatshirts, essentially without a hood.
And then you know matching sweat pants to go with them.
And then there's a scene where Billy buys a strait-jacket from Amazon.
So we went to a Halloween costume place and got a straitjacket.
And then he also in the same scene wears a fake beard
that's gets ripped off by Dr. Bell.
Ridiculous, it looks like he's been in a coma which is perfect.
♪ ♪
I feel really great actually
because we've organized our production correctly.
And we have a system of being able to check
what we have taken care of
and what still needs to be taken care of.
- You got the jacket and all that? - Yeah.
Yeah - strait-jacket, fake beard...
all of the costumes are done.
The things that are worrying me right now
are honestly the things I can't control.
- I... Uh... It's a hundred percent chance
that it's going to rain on Saturday.
- Huh...
- So... it's a 90% chance it says here. - Okay...
- A big portion is outside
and it's supposed to just pour.
What if someone cancels?
- This meeting is basically for any outstanding concerns.
Uh... we had a meeting about the rain
which I don't know if you've broached the topic of yet with SC or Marvin.
- Hi, I'm Kari Lane
and I'm the A.D. on "Mental Mistakes."
- I'm very excited to work with Kari.
Every conversation we've had she's been very reasonable,
she's been very straightforward and pragmatic
which I can appreciate.
- A first A.D. works on scheduling
and call sheets are the big things.
Reset - still rolling.
We're back from lunch in 5 minutes.
Cross it off, it's done!
Alright, moving on.
In a nutshell.
(laughing)
A shooting schedule is probably one of the most valuable items you'll have.
It's great for other departments to be aware of what's coming up next.
So it's a great way to keep track of everything
that you want to do, plan to do and already done.
On your shooting schedule, you've got a bunch of different strips,
which is the low rectangular box with all the details.
♪ ♪
In grouping scenes together location is your first concern
because if your actor is not available to later
you can get your other shots at that location.
♪ ♪
And then that way you can move them around
per what your individual needs are.
- Right now as it stands, the shooting schedule
has the "Art Room" as the first thing
so should we actually do the "Art Room" further down
so that way they can be dressing it?
- Let's get out masters first... - Yes.
- ...to get the coverage.
♪ ♪
To make this through the day and then get cool shots later.
♪ ♪
- You know, it's going to rain later in the day.
Maybe try to get the outdoor stuff done first.
Okay, of it's raining harder, let's move the car scene first. - Right.
- Because...so that we can get the art room set, and then shuffle accordingly.
- So now we're at this place where we need to get the gear
but we also need to get production insurance.
- So let's talk insurance.
As I said before it's one of those unavoidable things in your budget
that you're definitely going to need.
There are three specific type of insurances
that you want to be aware of.
First is your general liability.
It covers all manners of accidents, thefts.
For instance, you have a c-stand that scrapes against the wall.
Well, that's going to be an actual cost for someone to actually fix
and something that your general liability insurance should cover.
- So the insurance you have right now is $500...
covers a 1 million liability.
- Liability and...obviously damages.
- Yes. Okay.
- Definitely, plan on spending at least 10 percent of your budget on insurance.
If your budget is 5000, square wave $500
just for general liability insurance.
Alright. Done!
Now... This is a question for you guys professionally.
Do we need the workman's comp?
The second type of insurance you want to be concerned with
is your workman's compensation insurance.
Many states mandate that you have this
if you're going to employ anybody
but here's a cost-saving tip.
If you had less than 10 to 15 employees
then you really sometimes can employ independent contractors
and wing it
and save yourself just a little bit of money.
Use your best judgment here.
You know, that's the only thing - do we... is it worth the risk?
Did you have it? - I never had it.
- So we decided because we only had five actors on set
and a crew of less than 10
we'd forego the workman's comp.
And then definitely concentrate under general liability
as well as the equipment insurance.
On a side note.
Errors and omissions insurance is another type of insurance
you might hear pop up in conversations regarding film production.
This is something that suited for copyright infringement
or plagiarism claims.
Something that independent filmmakers don't really need
to be concerned about
unless they intend to sell their film later.
The development cost is legal, copyright, W.G.A.
- He can pay for his script later.
- So the next insurance you want to concern yourself with
is rented equipment or inland marine insurance.
Rented equipment insurance covers any equipment from any rental houses
and even peer to peer companies.
And it covers any loss, theft or damage.
Most rental house won't even talk to you without a policy already in order.
The easiest way to secure insurance for your production
is through a broker.
"Film Emporium" is a great one.
"Athos" is excellent.
So it is paramount importance
that you have that rented equipment insurance
before you go and pick up your equipment.
- So the thing is you have to send in the insurance for them,
like, a week in advance.
So they can approve the insurance and then you can rent.
- Marvin decided to ask me
if we'd had insurance already and...
Well, I can't really get insurance
if I don't know what I'm ensuring.
Things got a little heated in the... in the moment in our discussion.
- Marvin, he wanted a specific camera budget.
We weren't sure how much that was going to be
because we didn't know how much money we'd have
after spending our money on our production insurance.
So you can see how,
you couldn't do one without the other
but then you couldn't do one without the other
and it was becoming this whole whirlwind situation.
- So I just want to make sure that the insurance we're getting
meets the ShareGrid requirements.
Right?
- So, you don't know what you're getting from ShareGrid yet,
but we need to insure them...for what?
I'd already asked for a gear list from our crew, our D.P. and well,
there wasn't one yet and I was being asked for insurance.
You know, I can't do anything until they do their job
and then I can do mine and make it easier.
You've got to have that gear list
before you can get insurance.
- Yeah. So we need to get the insurance locked in as soon as possible
because they need to approve it
before they can even improve the rental request.
- Again - in order for me to actually get the insurance...
they want to know what they are insuring and how much it's worth. - Right.
We need to have this conversation to know how much money I have.
So that's what we need.
- Well, that's what he needs to do ShareGrid.
- I'm feeling some hostility here already...
You know if you guys don't need me here
you're welcome to do it yourself.
- Dude, you are so silly.
You're being ridiculous. - Well, I mean... uh...
- What are we doing? We're sitting here talking to you.
We're not being hostile.
- Okay. It just said, "Okay, if that's uninsured..."
- You don't have to worry about insurance -
it'll be there for you. Okay? - Okay.
- Let's face it.
Everyone wants something to happen to make sure it's being done.
So I don't fault anyone and I want to try it in the future
to handle things as diplomatically as possible.
But when you're asking me for insurance
when you don't even have a gear list,
it does raise my hackles just a little bit.
- Alright, let's go through your department then
since you're the boss here...
Let's say you need a grip, a gaffer...
uh, a camera assistant.
Well, how about this -
if we just give you that budget and you have at it.
- 900$? -Mhmm.
Okay. I'm taking care of it. Done.
- All right.
It's a very frustrating place to be in
but we've got a deadline
and we have to move forward.
So now it's time to make our call sheets.
♪ ♪
A call sheet is a document
that you send out to your cast and crew
that lets them know important information for that day of filming.
♪ ♪
And they have to be formatted the certain way.
Otherwise, they'll confuse everyone who gets them.
We happen to have a call sheet template.
If you want to check that out,
you can check the link in the description below
or you can use StudioBinder
which create call sheets for you in seconds.
- Must-haves on your call sheet.
What time people have to be there?
Important people of contact.
What is the weather going to be like for the day?
The address.
Information on parking
if there's a specific lot you need them to park with.
Ideally, you attach a map.
Where is the nearest hospital in case there's an accident?
You need to know where that is.
Make it as simple as possible.
Dummy-proof it.
After you have it all prepped,
there's the option to send.
- The biggest problem with call sheets is making sure
that not only people got them
but that they read them correctly
and they confirmed that they're going to show up.
But with StudioBinder you don't have to worry about that.
♪ ♪
It doesn't just send call sheets to emails
but it also sends it to text message to their phones.
The first initial call sheet that you send out
you want to send it out with at least 24 hours.
Gives you time in case something does go wrong
that you're able to fix it.
So, uh... Our sound guy dropped out.
Our sound guy has now dropped out
because he's afraid that his gear will get wet.
Not a great day addition to drop out.
Especially for something like sound.
So, we're going to figure it out.
- It's devastating but we have one day for finding new crew.
Let's make it happen.
♪ ♪
- Unfortunately, to get all the crew is really difficult
because rates are generally really low.
- No?
Well, that's a surprise - Okay, all good.
So, you know screws up your production.
That's just the nature of it.
- I'm worried.
We only have so much time to then get the gear,
to make the negotiations, to also crew up.
This is one of those situations
where you hope you got the right people on your crew
because if something does go wrong,
it's my fault.
- I got some amazing news...
I got here my camera package.
I got a pretty sweet deal.
- It was a good day
as we got some things done like the camera
and the insurance, just the gear.
- Normally, the Alexa Amira alone is $400 to rent.
I got this with a director's monitor,
a tripod on top of that,
and I also got the Zeiss Compact Primes.
Pretty amazing outcome for $400.
I'm super stoked.
- I'm calling regarding the proof-of-concept I was telling you about.
- And we found a sound person with enough time to prepare.
To be able to send out the new call sheets and everything
and not be worried about it. And great news,
he's not scared of the rain.
- Was a gift from God.
He was awesome.
- We were also able to secure a production designer
and it's going to be her job to transform the space
to make it look like a clinic.
I'm worried a little bit about the exterior shoots
when it's heavily raining and the wind is strong
but we will wrap this thing no matter what.
So next time you see me,
I'll be on set and making our vision a reality,
along with our great team
and all of our collaborators.
Thank you so much for watching this
and taking this journey with us.
Stay tuned, check out the next episode.
See you next time.
♪ ♪
Hey everyone.
Do you have a great idea for a film or a television show?
Want someone to help you produce it?
We're looking for writers and directors for season 2.
So if you have a script that you want to direct,
click the link in the description
and submit your project to StudioBinder today.
Thanks for watching and we'll see you in the next video.
♪ ♪