would you like to jump right in on learning everything there is to know about
inventory and quickbooks online well then let's do this final setup video together
so that after this video we can go straight to the learning
if you have any questions about this topic you can leave them in the comments section below and i'll
do my best to help you and of course if you feel the video helped you i hope you will click like
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final preparation steps are input example customer list input example vendor list
we will set up the needed reports and as a bonus we will learn how to change the company name
and address that prints on the reports and the documents please note however these will be shown
in an abbreviated quick way because it is assumed that most of you know how to do these steps if not
then you should take the introductory quickbooks online course that's available right here on this
website this is only to prepare your quickbooks online account for the rest of the course the
next video will be the first actual learning topic i promise so let's just get through this
first we have to put in the customer list and who do we have we have alan arby betty boop and candy
charles the additional customer information that's besides their name like address and phone number
would not be relevant to this course so we want to do the minimum setup so that we can hurry up
and start to learn so you might have learned in a previous course or on your own to add customers
we click sales and then we click customers now that we're in the customer section
this is what you see if it's the very first time that you're coming to the customer list click
add customers manually and then you get your first one i like to put cap locks on
alan arby and save now you're currently in alan's records you have to click customers
again to see him as the first one on the list then click new customer betty boop
then click save and again we're currently in betty's records we have to again click customer
to go back to the main list and now we have two new customer candy charles
and of course click save these will be oh let's click customers to see the full list these will
be the three example customers that we work with in this inventory course now what's next
well the vendor list con edison verizon staples and ups will be the vendors that give us our
normal expenses then there's addie's orchard and sam's farm and those will be the two vendors that
we actually purchase our merchandise from and again the additional vendor information is not
relevant to this inventory course so let's go ahead and click expenses and then click vendors
and of course if it's the first time coming to the vendor window we will click add vendor manually
verizon verizon okay whatever save now we're in verizon's record we have to again click vendors
and then click new vendor and we click um con eddie's son
that's the electric company here in new york click save then again click new vendor staples
we buy our supplies from staples save and then of course the last vendor for expense will be
u p s save and now we'll add our two merchandise vendors the same way new vendor
addies orchard save new vendor sam's farm and click save now we have our list of vendors
on the vendor list and we're almost finished with the final setup now we will set up
reports the best report no matter what you're learning in quickbooks is the trial balance
and we want the trial balance to show the results of all transactions regardless of date
so this is what we would do in the left panel we would click reports
now here are the standard reports and we will put the ones that we want
in the custom report section so click standard and scroll down and let's find the trial balance
you might have to scroll very far down to the accountants section
see your it's in the section of for my accountant all the way down trial balance click on it
now of course it's empty because we haven't done anything yet let's just close the little help
but we want to change this pull down to all dates and then click run report now the
trial balance will show us the results of all transaction regardless of date
now that it looks the way we want it to look click save customization and then again we
have a choice to change the name but we won't just click save and now if you click reports
and click custom reports you'll see the trial balance is here and all we have to do is go to
custom reports if we want to find anything and we can click and it opens exactly the way we
saved it with all dates let's again click reports now what's the next report the profit and loss
very important to look at when we're studying inventory so we go to the standard report you
know no reports standard reports and profit and loss is actually right here let's just click on it
but it only shows year to date click the pull down date menu and choose all dates now that it's
showing the results of all transactions regardless of date then we will click save customization
and again we could change the name but let's leave it and just click save so now when we
click reports custom report we have these two reports and they will help us find everything
that we entered and they will also show us the results of the transactions that we put into
quickbooks online what's next transaction list by customer and transaction list by vendor okay so
they're very easy to find and put in so we click reports in the area of standard reports
just go slowly who owes you no it's not here it's under the section of sales and customers
transaction list by customer click on it make sure that the pull down says all dates
then run report and now that it shows all the dates click save customization and then click save
let's do the same thing for vendors reports click standard go all the way down go slowly but go
all the way down to the vendor section expense and vendors transaction list by vendor click
on it and then we change the date pull down to all dates run report and now it says all dates
save customization and save what you must be accustomed to is if you're trying to find a
transaction that you entered you can click reports and click the custom report area and using one of
these four reports will help us find anything that we previously entered very quickly and very easily
now you may have noticed that i already changed the name to hold in the fruit guy but let me show
you how this is done we will use the account settings and for some of you this is called
company settings but it's in the same place and it does the same thing and you will learn more
about the account settings window in a future video but for now let's just do this
go to the top right and click the cog wheel then go all the way to the left where it says either
account settings or company settings depending on which version of quickbooks you signed up for
when you click here you get the area of defaults and options that control the entire account
and you will notice if you click in the left panel there are different categories
of company settings the one we will change is this company and there are different sections
in the company settings we're changing the company name so you would have to click this pencil tool
and again you would have to type in cap
locks hold in the fruit guy because he sells fruit click save see it changed it then click done
and now when you go back to your dashboard it should say hold in the fruit guy
the company that buys and sells fruits congratulations you're all set up and prepared
to learn the first education video that follows this one the topic is non-inventory parts you