Steve Dotto here.
Thanks for joining me today.
We have a great demo lined up today.
We’re going to look at my five favorite Evernote features.
Now for some of you, these might be old hat.
For some of you, they might be brand new semi ninja tricks that you never knew about within
Evernote.
Evernote is such a deep and rich application that we can spend a lot of time looking at
the different features of it but these are five that I think really are very cool and
I like to use and fit well in my life.
The first one I want to talk to you about is voice recognition within Evernote.
Now there are a couple of different ways to make voice work on Evernote and what I want
to show you today though is Evernote on my mobile phones for voice recognition because
Evernote is great when we’re on the internet and we’re clipping articles from the web,
that kind of stuff.
So using your computer to input data into Evernote is a great way to do things but with
our mobile devices, with our phones, is one of the best ways that Evernote works, whether
it’s using our camera to capture information, which I’ll talk a little bit about later
in this segment, or using our voice to capture notes, memos, and all that sort of stuff while
we’re on the road, which is far more convenient for people like me rather than using the keyboard.
So I always look for really good voice activated technology.
I want to show you here on my Android phone.
I’ve got the Samsung Galaxy S4 here.
Now within Evernote, you can use the Evernote app as it runs within the Galaxy and there
is a way to do voice recognition within that or voice to text, is what we’re actually
talking about here.
But they also have this utility you can download for Android called the Evernote Widget.
When you download the Evernote Widget, it installs—just see it here on your screen—a
widget window which has Evernote always open for you and available to you at all times
in Android, which is very cool.
Now the great thing is this menu is customizable so that the ways that you capture information
the most in Evernote, you can set this widget up to work with you.
Does that make sense?
And one of the things they have here is, if we take a look down here, the Speech to Text
Note.
When you enable that, that will then—actually I’ve got two of them in there now because
I duplicated it—but this tool, when I tap on it, it will convert, it will open a brand
new note and that note will automatically be in voice recognition mode so I can start
speaking right away and dictate into the note.
There I hit the button.
If I just hit the note itself here now, do you see what’s happened?
That note will automatically be voice recognition so I can start speaking right away and dictate
into it.
Now you have to be online for this to work.
This doesn’t work if you don’t have a data connection so you have to use either
a mobility or a Wi-Fi connection.
But you don’t have to do just one note like that.
I can put a return in.
Now if I just tap on the screen again, it till go back into record mode again.
So now I can continue recording voice memos which I find far more convenient and far more
efficient than typing in notes manually.
Look at that.
Isn’t that great?
I love that.
Now that’s on the Samsung Galaxy S4.
Now before I leave the Galaxy, I should show you that if we just use the Evernote app as
it is, there isn’t the same voice recognition built into the app itself.
However, you can use system-wide voice recognition.
You can use Google voice.
So all we have to do then is slide down at the top, select a different input method,
and then I can choose Google Voice typing and now the phone is in a very similar mode
but it’s using Google Voice for voice recognition and you can see as I’m going along, it’s
inputting the data for me accurately or my voice is being converted to text accurately.
I really like these features and they work spectacularly in the Galaxy and the Android
operating system.
Now not to be outdone though, the iOS also has the same kind of capability except the
iPhone does it in a slightly different way.
Let me just show you.
There is my iPhone screen up and onscreen.
Let me just close down these other windows so that we just have my iPhone there.
There we go.
Now with the iPhone, because Apple’s Siri—now this is if you’re using iPhone 4S or higher,
with one of the newer operating systems and I’ve got Evernote open here.
You see the Evernote app looks slightly different.
In all of the different operating systems, it operates slightly differently with some
different capabilities, but in the iOS, we’ve got to ability to make quick notes.
If I tap there on there on the Note filed, up comes Apple’s keyboard and within Apple’s
keyboard, we always have in the newer versions this little microphone which we see down here
in the bottom.
If I tap on that, it then launches Apple’s voice recognition technology, which again
you have to be online in order to use but it works very well straight from the Apple
keyboard.
You can click Done and it then launches the Apple voice recognition technology which again
you have to be online to use straight from the Apple keyboard.
Is that not worth spending a few minutes today to learn about if you haven’t been using
voice recognition in Evernote?
It just opens a whole new world of note-taking opportunities, data gathering and curating
opportunities for us using Evernote.
So that’s my tip number one, which is basically say it, don’t type it.
Now next up on my list of very cool Evernote features that I really like is the ability
to email into Evernote.
A lot of people don’t realize that with both the free and the premium Evernote accounts,
you have an email address attached to that account, meaning that you can email directly
into your Inbox in Evernote.
If you go into your Account Info right there, you’ll find Email Notes to-that is my email
address for Evernote.
So from my address book or from any email application I can send whatever document I’m
working on into Evernote so I use this extensively.
When I’m emailed a receipt or an invoice or a bill, I archive them and store them all
in Evernote in notebooks, in my accounting notebooks.
Rather than putting them into file or folder on my computer, I email them as soon as soon
as I receive them directly out of my email program into Evernote.
I do the same with things like flight itineraries and bookings for travel or hotel reservations.
I email them all directly into Evernote so I have them available to me at all times.
Let me just show you quickly how easy that is and how that works.
I’m just going to jump over into my email Inbox so I can create a new email or use an
existing or forward an existing email from my email account here and I’m just going
to choose—let’s just choose this one right here from Derek, Derek Helpurn.
He just sent me a new newsletter.
The guy has always got something interesting today.
This is something that I might be interested in keeping.
For some reason, I’d want to store it.
So what I’m going to do is I’m going to forward this to myself but I’m going to
forward it to my Evernote account.
So here in my address field, I type in Evernote and you see what comes up is the Evernote
email address.
When I send that, it is then sent and it’s delivered to the inbox in Evernote.
Let me take you back into Evernote and you will see in my inbox, we should momentarily
have a brand new email that’s just arrived.
And there is the email that I just forwarded in from my email account directly into Evernote.
So now I can take this, I can tag it, I can file it in away in a different notebook.
As I said, it works spectacularly for doing things like invoices, receipts and itineraries
and reservations, those sorts of documents that you’d want to have access to when you’re
out and about and on the road.
Being in Evernote then, they are available to you in all of your different mobile forms.
So that’s number two on my list of my favorite Evernote features.
My third favorite Evernote feature is I like to know and I love Evernote’s geo-location
or geo-tagging.
We travel so much and quite often we take notes in a location and we can’t remember
what we named the note or maybe even what some of the words that we put in the note
were so it might be difficult to search, but we know where we were when we captured that
note.
If you click on the atlas, the Evernote atlas, you can then see where all of your notes were
composed, where you were when you captured those notes.
It goes down to a map level.
If I want to say look at when the last time I was in Calgary, I was there and see, it’s
showing me the exact notes that I took when I was in these locations.
I was in downtown Calgary and there are the five notes that I captured when I was downtown.
So things like receipts that I captured with the Evernote camera of meals that I had, they
recognize them here from where I captured them.
I love the map and the atlas feature.
It helps you if you’re grabbing photos, if you’re grabbing receipts, if you’re
taken notes, if you’ve done voice memos on the road.
It’s great for that because you can see exactly where you were, where all of your
different notes were gathered based on your travels.
That is an awesome Evernote feature.
Now next up is a feature which I hadn’t discovered until quite recently and this is
one of the features that’s built into the Evernote web clipper.
Now I’ve shown you the Evernote Web Clipper.
I’ve got a great demo which I’m going to link to right here which shows you the
features of the new Evernote Web Clipper, which allows us to basically take anything
we can find online and quickly clip that and capture that into Evernote.
It’s a tremendous tool and you can see it here installed in my toolbar.
But part and parcel with that is a search feature that allows simultaneous search, meaning
that when you search for something in Google, it will also—or any search engine for that
matter—it will also search your Evernote notebook for similar search criteria.
Let me show you first of all how you enable it.
If you have the Evernote Web Clipper installed, you go into your preferences within your browser
and in your Settings for your Extensions, you choose Evernote Web Clipper right here.
And then a lot of people would never click on this because it’s right next to the tab
that says Allow in incognito.
Now what that means is Chrome has this incognito mode which basically turns off all tracking
and turns off gathering the histories so if you’re going to a banking website and you
don’t want your banking information gathered, when you’re on the road or something, or
visiting a computer, the incognito mode basically cloaks who you are and doesn’t allow any
cookies or tracking to happen.
You can turn that on to allow the Evernote Web Clipper to work within that mode but you
wouldn’t click on the options because you might think that it relates to allow incognito
but actually the options go way beyond the incognito mode.
It allows us to choose smart filing, the last notebook used as far as where it’s going
to be filed.
It’s got a bunch of different options for tag selection.
You can also always tag with say gathered from the internet or web, or Evernote Web
Clipper, so you could tag things that way.
But if you look down here, this is the one that I wanted to talk about.
It’s called Related Results.
When enabled, searching the web on supported search engines will be performed on your Evernote
account at the same time.
So when we turn that on, something way cool happens to our search criteria now when we
go on the internet and search.
Let us do that.
Let’s start a new window and let us search for Evernote.
Now typically speaking when you do a Google search for Evernote, now we would just be
searching the web.
But now not only am I searching the web but I should also have, appearing here in my search
area, in the search results—there they are—it’s also searching my Evernote account.
So I’m searching the web on the left-hand side and my Evernote files here on the right-hand
side to find that same content.
Isn’t that cool?
I thought you’d like that.
I really like it.
Now the last of my five fabulous features in Evernote is again an ability to capture
information when we’re on the road and this time, using the document camera feature that’s
built into all the iPhones and Android phones.
Now if we take a look here, there are some very cool features.
I’ve just launched within Evernote the document camera and actually I just hit the camera
icon.
I tap over here on Document and it converts it into a document camera which I can focus
on whatever document, in this particular case a business card, that I want to take a picture
of and capture.
Then it will capture that and it will go through and it will OCR that document, which is quite
cool.
But I should tell you as well, you also have the ability within this camera to do a little
post-it note, which is really cool if you’re just taking little post-it note captures as
well, which I think is an awesome added feature built in as well to the document cameras.
But the document camera takes a nice accurate picture and it’s great for not just capturing
business cards.
I use it all the time for capturing receipts but it’s also great if your handwriting
notes.
If you’re taking notes, it does a great job of capturing those notes as well.
Evernote is such a tremendous tool.
It just curates and gathers so much content and information.
I have a lot of friends that call it their digital brain.
The more that we put into it, the more valuable it becomes.
The more we use it, the more we get experienced with using it and it just is a self-fulfilling
cycle of productivity and goodness.
I’m a big fan, as you can tell, of Evernote.
I hope you’re a big fan of us as well.
If you are, please give us a thumbs-up here on YouTube.
It’s always awesome to get some nice social proof.
And don’t forget you can subscribe to our channel here, which means that every week
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We will come and let you know that we have a new video ready for your entertainment and
education.
I’m Steve Dotto.
You have a great day.
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