Trello
I was recently at a property event, and someone came up to me and asked, what was the one
property based app, I genuinely didn't think I could do without let me share with you what
that is, and how I use it.
The app in question is Trello, if you're already a Trello user that's fantastic. You've got
2 choices, you can either simply grab this e-book that I've put together for you. Which
gives you every single Trello board that I use in my property business, or can I suggest
hanging on until the end? 'Cause you're going to see exactly how I use Trello in my property
business.
Let's assume for a moment that you're completely new, you're going to want to sign up for a
new account, but I'm already an active user so I'm simply going to log into to my account
here. When I do so, the first thing I'm going to see are all the different Trello boards
that I'm actively working on. In fact there's actually a lot more than this off the bottom
of the screen here.
Now I should explain a Trello board, and these are all different boards, relates to different
types of projects that you're working on. If I simply click on example board here, just
to show you a very simple board. It consists of a number of different columns and it can
have as many columns as you want, and you can head each column up in any way that you
want.
In each column you'll have different cards, hang on just a second, I just realized I've
got to add a new card here. It's important I buy the owner a present. You know what it
isn't quite as urgent as I was initially thinking, so I'm going to slide it across to the do
it this week tab.
You can see it's a very sort of graphical interface the way that you actually move these
things around. Let's just quickly click on one of these cards here now. You can see that
there's lots of ways we can interact with this card. You can write a comment, and the
more comments that you add, the more the previous comments just sort of slide down the screen.
I can tag different member, and depending on the card or board that I'm using I have
lots and lots of different people that I can tag. You can give different cards different
labels and you can name these labels, you can color these labels anything that you want.
I use checklists enormously, across all of my different types of Trello boars. Again,
you decide what you're going to use the checklists for, and you decide to what you want each
check box to actually be used for. You can give each card a different due date. For example,
buying the owner this present is essential that I do it by Monday the 10th, for example
and the closer we get to that date, the more apparent it'll become on Trello. When I forget
and past that date, it will turn red. You can attach anything that you want to a Trello
card.
This in all truthfulness is one of the most powerful aspects of Trello. You can also connect
it with files on Dropbox, box, and one-drive. I mean how powerful is that. Keep in mind
this is completely free as an app, and works across all platforms, iPad, phones, desktops
for example
Let me just show you one of my boards, and this is my content scheduler. I actually use
this to, when I'm preparing videos for you guys. You can see I've got a number of different
columns here, this column here is the stuff that I'm currently working on. These are the
various videos that I've actually finished, and I'm going to be schedule to actually be
released. This column here, you probably have already seen some of these, these are videos
that've already been released. I've got to just show you this quickly just out of curiosity,
these are all the unused video ideas that I'm currently working on, there's a 130 rather
ideas I should say. THere's a 130 there, I need to crack on with that lot.
I use it for tenants. I'll advertise a new room for example and if I find a tenant that
comes to me, yeah you know what they sound quite good. I'll bring them into this board,
and they'll go into this column here, and the first thing that happens is that they
go through a whole load of checklists. I have to be able to put a tick in every single one
of these boxes, and when I get to the bottom, and I've ticked every box, I welcome them
into the house. Then they go into this column here, and these are all my current tenants,
and obviously when they leave, then they go into the past tenants column here.
One of the great things about this keep in mind, you can attach anything that you want
to any of these cards. You have to think about that, you can attach tenancy agreements, various
different PDFs, questionnaires that you've used, guarantee letters, guarantor letters
for example. Incredibly powerful.
Hopefully you can see how powerful Trello is, but before you go, be sure to download
this e-book. In there I've given you every single Trello board that I use in my property
business. Now I'm not for one second suggesting that you're going to want to use every single
one of these, but I bet there's going to be a few ideas in there that are going to help
you put together your own Trello boards.
I really hope you found that useful, and helpful. If you did, perhaps you could take a moment
to subscribe if you're on YouTube, or if Facebook's more your kind of thing, please be sure to
like my Facebook page. That way I can let you know when the next property related video
is available to you.
My name is Tony Law, from your First Four Houses. I really hope you enjoyed this one,
and I look forward to seeing you next time. Thank you.