- Hi there, Jamie Keet here today at Teachers Tech.
Hope you're having a great day today.
Today, I wanna show you how to use Gmail filters and labels.
Now, if you haven't used filters and labels for it,
this is a great way to quickly organize your Gmail,
really get rid of that clutter in your inbox.
So what it can do for you
is that it will automatically, as a message comes in,
it will sort it for you based on the criteria
that you picked in the filter.
So I'm gonna explain how you can set this up today
on Teachers Tech.
All right, so to keep this as authentic as possible,
what I did out of one of my Teacher Tech emails
was I deleted my filters and I deleted my labels
just to show you how I would filter and label my Gmail here.
So what I'm gonna do, first of all,
is show you the quickest way to create a filter
and I'm just gonna go to this one email
right here and click on it.
And this is just a email
that I really don't want it to come into my inbox.
I want it to skip my inbox and go into a label,
just so keeps me organized over here
on the side with different labels.
And I wanted to create it through my filter.
So what I'm gonna do is hit these little dots,
these three little dots,
where it says more and go filter message like this.
So as soon as I click on this,
it took the email and it said from.
And now, there's other criteria I can put in here
but as soon as I have any information in here like this,
I can go ahead and create a filter.
Now I just wanna point out here.
I'm just gonna click off and go back to my inbox.
If I drop down here,
notice that I get to the exact same thing.
So I could go ahead and hit create filter.
But if I knew the email,
I could just type it in here or I could even,
I don't have to type the email.
I could just type the word here
that I know is going to be connected to these.
And I can go through and create my filter from here now,
but I could also do other things in creating my filter.
I could say, well, was it to somebody?
So if I knew the emailer or name, I could put it in here.
Is there a subject?
I could actually search for a subject
through my emails or emails coming in
to my inbox to filter it.
Has the words in it.
Doesn't have.
You can take a look.
We can look at size and we can tell how big,
we could pick from here to picking the actual size.
We could have a date that we're looking for
or has an attachment.
I'm just gonna go ahead and create a filter here.
I'm just gonna hit create filter.
This is where you get to your next step to really define
what you want to have happen.
And in this case, this Sitebuddy one,
I don't want it to come into my email, my inbox,
and take up that visual real estate.
I just want it to go into a label that I can look at it
if I need to.
So what I'm gonna do, you notice right away,
skip the inbox.
I wanna click that here.
Do I want to mark it as read?
No, I'm not gonna do that.
Star it.
If I click this, it would just be put
under this category here or this label,
of this starred over here.
Apply the label,
so this is where I would apply my label.
So I would go and I could go ahead and create a new label.
And since I don't have any labels created,
I could go and nestle it underneath a top one.
I'm just gonna keep this just at top level ones,
but you can sort things out how you want to
so I'm just gonna call this actually Sitebuddy,
just for name and hit create.
As soon as I did that, on the left Sitebuddy,
got created over here.
And if you want these to stand out at all,
you can change the color.
So just so it can stand out a little bit like this,
but if I drop down again, I can continue on here.
Other things that you could do, I could apply it
to forward this to somebody
if I just put their email address here.
I could have it deleted automatically.
Never sent to spam.
If you know something's automatically getting sent
to spam for a while,
you could kind of put a filter on it for it to stop,
and you can see these different things
that you can apply the filter to.
Like, even if you're using the categories
like social or promotion or updates,
you could tell it to go to one of those categories.
Now, this is an important one to click to.
I want this to apply to all of the Sitebuddy emails
in my inbox already
so it's going to go through all of them,
take them out and put them into this label
so I'm going to click this.
This works good.
If you want to go through and actually clean up an email,
you can go through and just do a search and then just click
delete it and click this last one
and it goes through and take it all out of your Gmail,
'cause sometimes you get a lot of those
that you just don't clean up
and you don't wanna go through one at a time
trying to find each of them like that.
So I'm gonna go ahead and create my filter.
And usually it just takes a second and it pops up.
And if I go ahead and click on Sitebuddy here,
now you'll be able to see...
Oops I'll click on it one more time here.
You'll be able to see everything from Sitebuddy
is inside this one right here
so what's going to happen,
when Sitebuddy sends me the next email,
I'm not gonna see it in here.
It's gonna go bypass right into here.
Now I do want to show you what happens if you want to edit
your different filters.
So what you can do is go through,
if you go to your settings here, and this is a third way,
you can actually make your filters too.
But if you go to see all settings
and then you can see across the top here,
we have filters and blocked addresses, if we click here,
what we can do is we have different filters here.
Well, these are some old ones I didn't delete
that I thought I did,
but we can go through and I can go and edit them in here.
So if I go ahead and I can see it's going to skip the inbox
and never send it to spam.
These different ones, I can give an idea of what it is.
I can click on edit and I can go through
and change the criteria from there.
But if you want to maybe even delete these.
So if I go back to see my settings and we go to filters
in here, if you select these, you can delete like so.
And this was just an old filter.
So you can get through and clear them up.
You can go through and create new filters from right here.
And you can notice, you can import, but if I hit create,
it just does this drop down.
So if you just click on the dropdown,
it saves you that step.
Or, like I said before,
if you're going to a certain email,
you can click on it.
And as soon as you hit those three little dots like this,
and you see filter message like this,
you can start creating your filters.
So I just want to show you one other quick way
to add a filter.
It's kind of the same as the one
I select in the email.
But if I go in and just click and select an email from here,
I do get the option to add a filter just up top here.
So I can go ahead and filter.
If I was going to go in and filter these GoDaddy ones.
And I'm just gonna create my filter.
I'm gonna add a label here.
I'm gonna drop down.
We'll create a new label and we'll just call this GoDaddy
and I'm gonna hit create, and you can see it over here.
I'm just gonna add a color to it real quickly.
We'll make it blue and I'm gonna drop down.
And at this point, I'm gonna apply it to all my other ones.
I'm gonna create the filter here.
And I'm just gonna go back into my inbox here
and what you'll be able to see
if I just click, I just refreshed it.
You can see, I quickly added a label
so those GoDaddy ones really stand out now.
So they're still in my inbox
so you can quickly add those labels
to just again, give you that visual quickness
of maybe trying to find a certain message.
Maybe it's an important message
that you wanna keep track of.
So I hope you liked this,
these tips in Gmail here today on filtering your message.
It can really make things, save you a lot of time
and productivity with your Gmail.
Go ahead, try it out.
Let me know what you think of filters
and everything down in the comments.
Thanks for watching this time on Teachers Tech.
I'll see you next time with more tech tips and tutorials.