Welcome to Office 365 Questions, my name is Elliot Munro, I work for the Ozbizweb Group
on the Gold Coast of Australia.
We are a Microsoft Partner who specialise in Cloud services for small to medium businesses.
So let's have a look at how we setup Office 365 Email on an iPhone.
There are two ways to setup Office 365 - or two main ways to setup Office 365 on your
iPhone that you might like to use.
One of them is straight through the mail app which is just down here at the bottom.
So this is the standard Apple mail app.
Now I've deleted all my email accounts just for the sake of this demo, but I'm going to
show you how to add a new one.
So if we go to Settings here, and then we go down to Mail, Contacts, Calendars, we can
click Add Account.
And this is going to let us add our Office 365 account.
So we click Exchange account, and then we put in our email address and our password.
If you're not sure of your email address and your password, contact your administrator
and they'll be able to provide you with that information.
Ok so I've put in my password here and it's going to go and it's going to verify with
the Office 365 servers that my email and password is correct, and bring down all those details.
If you find that this doesn't work for you and you're the Office 365 Administrator, just
make sure that the Autodiscover information is configured correctly on your domain.
So this verification takes a little while and then once it's finished it's going to
let me know that the connection's been successful and it's going to let me sync the different
aspects of my Office 365 Exchange Online connection.
So it's going to let me sync my email, my calendar, my contacts, and my reminders and
notes.
I'm going to turn on Notes here, and I'm going to keep my existing notes on my iPhone.
So then we click Save, and this will setup the account just like it would any other account
on your phone.
So once we've added that account, we want to set it as the default account for our mail
contacts and calendars, and the way to do that is inside the Mail, Contacts and Calendars
section, and we go down to default account - so we tap here.
And then we change this to Exchange, that's going to change it to our Office 365 Account,
and we do the same for Contacts and Calendars as well.
So we change the default account for the Contacts here, and lastly the Calendars at the bottom.
So that means that every new email, contact or appointment that you create is going to
be syncing with Office 365 by default.
So if I close out of settings now, and then go to Mail, my Exchange email is not going
to come down straight away because it's going to sync things in the background as well,
it should come down in the next few seconds.
Now while that happens I'm going to show you the other way that we can setup Office 365
on our Phones.
And that's with the Outlook Web App, or the OWA App.
Now I use this because it has some features that the existing app doesn't have.
So if we go to the App Store and we search for OWA.
And we click on the first result which is OWA for iPhone, that’s going to let us download
that.
Ok so that's just downloading in the background.
Now while that downloads - I'll just see where that's going to go.
It's going to go here, on the right hand side - I'm going to go back to my email.
And we'll see that my email's coming here now.
So that is setup that way through the apple app and then I'm going to open the OWA app
once it's done.
Now the cool thing about the OWA App is that it lets us do a few things that the existing
Mail App on the iPhone doesn't do, and one of those things is Shared Calendars.
So you might notice if you're using an Exchange account and someone sends you, or shares a
Calendar with you, you want to be able to access those calendars on your phone.
And perhaps it's your boss' calendar and you want t be able to add appointments to that
calendar, you can't do that with the usual mail app.
That's where this OWA App comes in handy, because it gives you the ability to do that.
So if we click continue here and we sign in just the same way on this OWA App.
So I'm going to put my details in, then it's going to bring down pretty much exactly the
same account, but inside this app.
There are a few little things which are different about this app, things like - you can't click
on phone numbers in the emails which can get quite annoying, and there's a few other little
things which you might not like as much as you like the mail app on the iPhone.
But I use this for my main email app and once you get used to it, then you're not going
to have any issues.
So there's a little setup screen here which gives you some information.
This looks just like the apps on Windows mobile devices, so if you're used to a Windows mobile
device, this is going to look quite intuitive to you.
And then we can go to the inbox.
So all the emails that come through on my normal email, are coming through on my OWA
App as well.
OK, so you can use both apps, and if we open up this little thing down the bottom left
hand corner here, this gives us access to our Calendar as well.
So our Calendar information is here, this App is going to be running a little bit slowly
while it brings down all that information at the start, but once it gets going you'll
find it will work exactly the same way.
If you have Shared Calendars shared with you, you can access them by clicking this little
menu button on the bottom right hand corner and then going to Calendars.
And it's going to bring up the all the other calendars.
Since I've got no calendars shared with me right now, I'm only going to see my own calendar.
And if you have any questions about setting up Office 365 email on your iPhone, you can
leave a comment or make an enquiry on our website.
Thankyou.