[MUSIC PLAYING]
GARTH: Hey, admins.
Welcome to this special edition of "What's
New for G Suite Admins."
I'm Garth, a product manager here at Google.
Today, I'm excited to talk with you about two powerful features
in the G Suite Directory that will
help your users get more value out of G Suite
and improve their productivity.
The first feature is about populating users' directory
profiles, so they can benefit from G Suite's intelligent room
booking and user display features.
And second, creating custom directories
to control who users can find in autocomplete lists and searches
and whose profiles they can view.
We'll highlight the benefits for your organization
and give you a quick demo to get you started.
When you add users to G Suite, their user name and email
address appear in the directory.
The directory facilitates communication and collaboration
for your users by powering autocomplete and search in apps
like Gmail, Drive, and Docs.
You can also add rich profile information
to your users' profiles.
User profile information helps your users
find each other easier and understand
who they're collaborating with.
You can also add external contacts or calendar resources
by using programming tools or marketplace apps.
These contacts will also appear in autocomplete and search
results.
To get started with the directory,
make sure it is turned on in the Admin console.
To do this, from the Home page, go to Menu
on the top left, select Directory, and then
Directory Settings.
Click Sharing Settings.
And in the Contact Sharing section,
select Enable Contact Sharing.
From here, you can also specify which email addresses
to include for each user in the shared directory
and what is shown in the browser directory in Contact Manager.
Finally, make sure to save your settings.
For more information on directory,
check out the Help Center.
Now that you're set up, let's take a look at the benefits
your users will get from rich profile information,
and then learn how to populate that information.
Whether your users are scheduling a meeting
or sending an email, it's important
that they can easily learn more about who
they're interacting with.
That's why we've added people cards to Gmail, calendar, chat,
and other apps.
When users' profiles have been populated,
you will see their information, like job title, department,
and desk location.
To see this card, tap or hover over a user's name
on mobile or the web.
We've also added Calendar Intelligent Room Booking
to suggest meeting rooms based on a user's main work
location and the size and equipment of a room.
To get started, first define buildings,
features and resources, such as meeting rooms available for
use by your employees.
Then, set main user work locations
on your user profiles.
Calendar will then suggest rooms that are the right size
and are close to meeting participants.
You can populate the data that powers these features
in a few different ways--
the user section of the Admin console, Google Cloud Directory
Sync, or the Admin SDK Directory API.
Here, you can include profile information when you add a user
or update a user profile.
In the example, when updating a user's profile,
ensure the following fields are populated
for display in people cards and to power intelligent room
bookings in Calendar, including job title, department, manager,
and work location.
When we go over to Gmail, we see that the information
we populated appears in that user's card.
It will also appear elsewhere in G Suite.
For more information on populating user's profile
with Directory Sync or Admin SDK, check out the Help Center.
You've seen how the G Suite directory and rich profiles
promote connection and collaboration
between your users.
But what if you need different sets of users
to have access to directories containing
different collections of users?
For example, you might want to give full-time employees access
to find and see all users in your organization,
but at the same time, want to limit access of contractors
to your organization.
It's now possible to create multiple custom directories,
each containing a different set of users.
You can then assign a custom directory
to the different organizational units in your domain.
Members of any OU will only be able to see or find
users who are in that OU's custom directory.
To include users in custom directories,
add the users to a Google Group, and then add that group
to each of the relevant directories.
For example, if you have different types of users,
such as full-time, hourly, or temp,
you might create a different group for each.
You can create and manage groups with the Admin console, Google
Cloud Directory Sync, or the group's API.
You can create custom directories
in the Admin console by going to Menu in the top left,
selecting Directory, and then Directory Settings.
Click Visibility Settings.
Here, you can control the visibility settings
for the individual organizational units.
On the left, select the organizational unit
you want to create the directory for.
Under Directory Visibility, select
Users in a Custom Directory.
And at the bottom, click Create New.
Enter a name for the new directory.
Under the Include Group Section, check the box
next to the groups you want to include in the custom
directory.
Click Create.
Finally, click Save.
For more information on setting up custom directories,
visit the Help Center.
Well, that's it for our show today.
You can subscribe to the "What's New for G Suite Admins" YouTube
channel for more videos like this.
And check out our G Suite Release
Calendar and "What's New in G Suite" newsletter
to stay informed.
This has been Garth with our G Suite Directory
Special Edition.
Thanks for watching.