thanks sidekick for sponsoring today's video
so i made this video about google calendar tricks and tips to enhance your productivity
and you guys seem to love it so here's one on advanced notion tips to skyrocket
your productivity we'll be discussing nine different ways to improve the way you're
using notion and make your organization process that much efficient so let's get
started with number one and that means we'll start with a really good one
so trove is a free extension you can install right into your browser which
allows you to create highlights and write comments right from your browser
while you're searching for information around the web then all of those comments and highlights are
seamlessly exported to a notion page or database of your choice and you don't even have to leave
the window where you're working it's a great resource for anyone who references the web a
lot and uses notion as a knowledge base or as a note-taking or writing app and here's something
interesting as well while you're using trove the highlights and comments you've just created will
remain on the annotated web page so whenever you return you can see exactly where you were working
for hardcore notion users who've decided to basically export their entire lives into notion
it can be a bit overwhelming to find a good system to organize most viewed pages and have a dedicated
place to look at more relevant information and check up on progress you need to make
in a lot of relevant pages that's why creating or importing a dashboard template can be so important
with a customized dashboard you can create shortcuts to your most
viewed pages and organize them as you would organize any other page
you can create a list for pages you need to update on a daily or weekly basis for instance highlight
projects you're currently working on or even have a section for quick notes just like i have here
although you can always create your own dashboard from scratch there are a lot of different pre-made
ones that you can always duplicate into your own workspace and which i will link down below
notion allows you to incorporate icons into pages which can be really useful if you want to use a
color code or a visual reference guide for the content inside your pages however as time goes
by using emojis for all of your pages can look a little bit chaotic and that's why with a little
bit of research you can find several free icon packs in the internet you can use for free if you
like a more minimal vibe you can find a great icon pack in notion vip which is the one i personally
use and i love it to change your icons all you have to do is copy the corresponding url in the
icon list and then paste the link in the icon in that window and that's it your notion workspace
will have a more cohesive aesthetic and it can make things a little bit more fun to organize
just like i mentioned in the google calendar tips video it's important to master your software
and if you want to use notion in a smart way a good place to start is memorizing your shortcuts
because this is very self-explanatory i'll leave a link with notion's most useful keyboard shortcuts
down below such as creating new pages toggling the sidebar creating quick headings and so much more
if you're dealing with long pages in your notion database or workspace learning how to format your
tags with heading blocks and then insert the table of contents right at the top of your page
can be a life saver notion features an automatic table of contents block that is very similar
to how a word table of contents works you just have to format the text accordingly
using different headings to create hierarchy and then notion will do the rest of the work for you
if you are using notion as a note-taking app knowledge base or a writing app
then having a table of contents will provide immense value to your work
if you're using notion as a task management resource and using it to manage your work on
a daily basis as well as appointments chores and other events then it can be a good idea to spend
some time developing a major database for all tasks that has the power to filter them according
to category date and also link some tasks to other databases this is so helpful because it allows you
to consolidate several categorized task lists into only one and to navigate your tasks all you
have to do is create and use filters and that's it and if you feel like this is too much of a
chore don't worry i've linked in the comments down below the task list you're seeing on the screen
so you can duplicate it into your workspace and start using it right now
notion created a special type of blog called global blog last year so you can use a blog on
multiple pages of your workspace you can create these global or sync blocks using
the drop down menu and by copying them and pasting them to other pages or page sections
every time you want to update your blog all you have to do is edit it
as you would any other regular block and all other copies will sync automatically
almost everyone knows that notion features a reminder system allowing you to integrate
some nifty time management tools your knowledge database however reminders are a bit more powerful
than they seem on the surface when introducing a reminder you need to type add and you'll be
prompted to follow it by a date but you can also use the words today tomorrow or yesterday to make
the process quicker you can also type right away the date and notion will automatically
add a timestamp however to turn those dates into reminders you have to click the date to format it
and set up the reminder picking the time when you want notion to send your notification to tell you
it's time to get your work and for a quick workaround you can always type add reminder
followed by a time date or both to write down that reminder inline without further formatting options
once you start using databases in ocean you'll be so addicted you won't use any other blogs
ever again linked databases bring this to a whole new level basically you can include synced copies
of the same content across different pages which is great if you want to use filters in different
instances of your workspaces linked databases are really powerful because they basically connect
your all information throughout here's actually a good example in this project database i'm able
to link to a database that includes pages from a tasks list then in the task list i can see which
projects are assigned to certain tasks all of this is clickable so moving around different databases
is incredibly easy and i never have to worry about migrating information from one place to other
we're all fans of efficiency in this channel and notion is a great example of something
that helps you avoid unnecessary clutter in your daily life the same thing happens to a
lot of information we find across the internet a lot of it is unnecessary has lack of research
isn't filtered and actually doesn't have a lot of views so right now my news on productivity
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i really hope you've enjoyed today's video if you like this content don't
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