We are working our way down through module 2, which is the Getting Started with Word
module, and we’re all the way down on section 4 now where we’re going to real quick talk
about opening a document.
We talked about saving a document in the previous section and really opening is just the opposite
of saving.
We’re just going to go and tell it to look in a certain place and to open a certain file
that we’ve already names.
So let’s go ahead and do that real quick.
When you’re ready to open a file you’re just going to click on the File tab and now
you’re in the Open window.
Now here you can open and look in one of these places for your file.
The only thing you didn’t have when you saved with the recent option that you see
here.
If you had any recently opened documents you would see them listed and you can just double
click to go to them.
Now I’m going to go down to Browse and I’m going to look in Documents again.
And there you’ll see My 1st Memo.
So I’ll just double click and open it up and there it is.
If you want to open a second file you can.
You don’t have to close the first one and then open the second one.
You can have multiple files open at the same time.
I’m going to go back to the File tab, I’m going to go back to Open, I’m going to Browse
again, and this time I’ve created a folder in My Documents called My Practice Documents
and I’m going to double click and just look at this for a second.
When you’re looking at a list of your files you’ll see that they’re in alphabetical
order and that’s fine if you know what the name of the file is, but sometimes you forget
or maybe it’s been a while since you worked on it.
You do have a couple of options as far as how you view the list of files.
So right up here you can view these as extra large icons if you want, you can see them
as large icons, medium icons, or small.
Most of the time it’s set on the List option automatically.
Now underneath list you’re going to see a Details option and this will show you again
all of your files in alphabetical order but now you’ll see information about the file.
When it was last modified, the type of file that it is, the size of file.
Your other options here are to see these as tiles or to see these as content.
So most of the time you’ll probably look at this as the list or details.
Now I want in this particular case to open a file called Navigate because we’re going
to be using that when we talk about navigating in the next section here.
So let me go ahead and open it up and there it is.
And now you actually have two files open at the same time.
When you have multiple files open you can actually switch back and forth between those
files.
Notice under the View tab you have the Switch Windows option.
This is a listing of all the files you have open in Microsoft Word.
So I’m going to click on My 1st Memo and see how it takes me back?
Or I can switch back to Navigate if I like.
I can also view these two files side by side.
That’s this option here.
And when I click on it notice I can see Navigate on the left and I can see My 1st Memo on the
right.
I can actually drag things back and forth or I can copy and paste back and forth, things
like that.
But if you want to work in one file again just maximize that particular file.
Now notice you can also work with the Split option.
Now when I turn on the Split here’s what it does.
Wherever I’m clicked it’s going to insert a split.
This is the same file.
It’s just I can look at any part at the top that I’d like and down at the bottom
if I click I can go down to this at any part that I want.
So it’s the same file but it allows me to see something on page one and page six at
the same time if that’s what I need to do.
To remove the split you just click on Remove Split.
The Arrange All is going to let you see all of your windows one on top of another like
this.
To me it’s easier to see them side by side but that’s really your choice.
So I’ll go ahead and maximize that again.
So that gives you a little bit of insight on how to work with multiple files when you
have them open.
So what I’d like to now is go ahead and wrap up this fourth section and go over to
section 5 and talk about how do you navigate when you have some of these larger files like
this.