Hey there.
Welcome back to module 3 where we’re talking about character formatting.
This is section 3 where I want to go through the cut, copy and paste options with you.
Now you may have done cut, copy and paste a million times before but there’s something
in the Microsoft Office products that a lot of people aren’t familiar with and I want
to show you why you have a little advantage if you’re doing this in a Microsoft Office
product.
Cut, copy and paste actually has four steps and when you learn the four steps you’ll
realize that it’s going to work the exact same in any program in your computer.
Just follow the steps in order and you’ll do it perfectly every single time.
Here’s the four steps.
The first thing you’re going to do is you’re actually going to select the information you
want to cut or copy and the next thing is you’re going to want to choose cut or copy.
Now let’s talk about the difference.
If you cut something you’re actually removing it from where it is and you’re going to
be able to put it somewhere else.
When you do this the information is going to go to a holding place in your computer
called the Clipboard.
There is one clipboard for the whole computer, not one per program.
Your clipboard you’re going to see is going to hold 24 separate items.
So I’ll show you how to turn it on once I go through these steps here so you can see
how it works.
Step three, you’re going to click the mouse anywhere in the computer you want to put your
selection.
It does not say you have to put it here in Word and it does not say you have to put it
in this particular document.
It could be a website you’re creating or if you wanted to put it over in an email.
But wherever you click the mouse in the computer that’s where you’re going to be able to
paste it in.
And the last thing is your paste.
Let me just mention the clipboard real quick.
Over here if your Clipboard grouping.
Here is a way to access your cut, copy and paste options.
I want you to notice there’s an arrow on the bottom right of Clipboard.
This is the actual clipboard itself that you’re going to see.
Your clipboard will hold 24 separate items.
So you’ll actually be able to collect multiple items and then paste in the ones you want.
Remember step four said to paste?
Well if you right click and paste or use this paste you’ll always paste the last thing
that you put on the clipboard.
If you’re trying to paste something specific from the clipboard paste it by clicking on
that particular selection from the clipboard here.
Now let me just say that only the Microsoft Office products have the ability to turn on
this clipboard and pick and choose what you’d like to pull in.
So if you’re working in some other program in your computer you can do cut, copy and
paste but you can only paste one thing at a time.
Let’s go ahead and do this exercise so you can see how the four steps work.
We’ve got two paragraphs here.
We’ve got Thank you for inquiring about a Burke listing and Also by realizing our
goal right here.
And I’d like to switch these.
The first thing I’m going to do is select the information I want to cut or copy.
So you can see that I’ve got this selected and I’m going to actually cut because I
want to remove it from where it is.
Now to cut I can right click anywhere in the highlighted area and notice that my option
is here or I showed you earlier you can cut right up here.
Either one is going to work fine.
I’ll go ahead and choose Cut.
Notice it’s gone from my document but it’s on the clipboard.
Now even if you’re not showing the clipboard it’s still there.
So step three is I’m going to click my mouse where I want to put it.
I’m going to put it underneath Dear Mrs. Lee right here.
And notice that I can right click and I can paste or I can go up here and paste, either
one.
Now remember what I said a few moments ago that if you right click and paste it’s always
going to let you paste the last thing you put on the clipboard.
If I want something specific I’m going to click on it from the clipboard like I’m
doing right now.
And see how it just appeared?
So just remember that you can always paste from the clipboard or by right clicking and
choosing Paste.
I want to show you one other thing that you could have done in a situation like this.
Sometimes you’re going to hear some terminology like Move.
People say, “I’m going to move that selection.”
This is what they’re talking about.
If I had this selected I could just click right in the highlighted area and drag up
to where I’d like to drop it off and there it is.
And that’s the same end result as cut and paste.
Notice it did not go on the clipboard when you do that.
So if you don’t have a need for it to go on the clipboard that’s fine.
The trick for copy, just so you’ll know, is as long as you’re holding the Control
key and you do the exact same thing, so I’m going to go ahead and make sure I have this
selected, I’m going to hold Control, click anywhere in my selection and notice when I
drag down, I’ll just go way down to the bottom here, that when I let go that’s where
it’s going to be.
So just know that those are options as well.
That’s how you cut, copy and paste.
Now that you have that down pat let’s go over to section 4 and really get going on
some of these character formatting options.